Creative Project Manager
Collabera, Santa Monica, CA, United States
JobTitle:Creative Project Manager
Location: Santa Monica, CA & North Hollywood, CA (4 day onsite / 1 day remote)
Duration: 6-Month Contract-to-Hire
Pay Rate: $40-$43/hr
Interview Process: 2 Rounds (1 Virtual + 1 Onsite)
About the Role
We’re seeking a Creative Project Manager to bring structure, clarity, and momentum to a fast-paced in-house creative team. This role is less about enforcing rigid processes and more about enabling great work—keeping projects on track, priorities aligned, and teams focused on what matters most.
You’ll sit at the center of creative operations, managing timelines, tracking deliverables, and ensuring projects move forward smoothly in a dynamic and sometimes ambiguous environment.
Key Responsibilities
Project Intake & Prioritization
Manage incoming creative requests and ensure briefs are clear and actionable
Define scope, timelines, and deliverables with stakeholders
Prioritize work based on team capacity and deadlines
Project Tracking & Timeline Management
Build and maintain project timelines across multiple initiatives
Monitor progress and ensure deadlines are consistently met
Identify risks, delays, and capacity issues early
Cross-Functional Communication
Act as the primary liaison between creative teams and stakeholders
Provide consistent project updates and status reports
Ensure alignment across internal teams and external partners
Traffic & Resource Management
Recommend resource allocation to leadership
Balance workloads across internal teams and external vendors
Proactively identify bandwidth constraints
Systems & Workflow Management
Own and manage project tracking systems within Suite
Maintain and enhance existing workflows (not replace them)
Utilize formulas, linked sheets, and light automation
Improve efficiency and reduce manual processes
Ensure data accuracy and system integrity \
Event & High-Priority Project Support
Support planning and execution of events and key initiatives
Coordinate timelines and deliverables for high-impact projects
Stay organized and adaptable in fast-moving situations
What Success Looks Like
Clear visibility into the status of all active projects
Deadlines are consistently met
Improved team efficiency with reduced process friction
Stakeholders feel informed and confident
Scalable, streamlined workflows—even during peak periods
Required Qualifications
3-6 years of experience in project management, traffic, or production (agency, creative, or in-house preferred)
Strong organizational skills with attention to detail
Proven ability to manage multiple projects in a fast-paced environment
Excellent communication and stakeholder management skills
Proactive mindset with strong problem-solving abilities
Ability to remain calm and adaptable under pressure
Experience working in ambiguous or evolving environments
Advanced proficiency in Suite (including formulas, data linking, and automation)
Experience managing custom workflows or non-standard systems
Preferred Qualifications
Experience supporting events, campaigns, or production-heavy teams
Familiarity working with designers, editors, and creative vendors
Experience with tools like Asana, Monday.com, Airtable, etc.
Work Environment
This is a high-volume, fast-moving creative environment where priorities may shift—especially around major campaigns and events. We’re looking for someone who can bring structure without rigidity and thrive in an evolving landscape.
Additional Information
This role requires ownership and optimization of an existing-based project management system
This is not an executive assistant role; the focus is on creative project and workflow management
Why This Role Matters
This role is critical to enabling the creative team’s success. By creating clarity, improving communication, and streamlining workflows, you’ll empower the team to focus on delivering exceptional creative work.
The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, life insurance, long-term disability insurance, short-term disability insurance, paid parking/public transportation, paid time off, paid sick and safe time, hours of paid vacation time, weeks of paid parental leave, and paid holidays annually - as applicable.
Fair Chance Ordinance
Location: Santa Monica, CA & North Hollywood, CA (4 day onsite / 1 day remote)
Duration: 6-Month Contract-to-Hire
Pay Rate: $40-$43/hr
Interview Process: 2 Rounds (1 Virtual + 1 Onsite)
About the Role
We’re seeking a Creative Project Manager to bring structure, clarity, and momentum to a fast-paced in-house creative team. This role is less about enforcing rigid processes and more about enabling great work—keeping projects on track, priorities aligned, and teams focused on what matters most.
You’ll sit at the center of creative operations, managing timelines, tracking deliverables, and ensuring projects move forward smoothly in a dynamic and sometimes ambiguous environment.
Key Responsibilities
Project Intake & Prioritization
Manage incoming creative requests and ensure briefs are clear and actionable
Define scope, timelines, and deliverables with stakeholders
Prioritize work based on team capacity and deadlines
Project Tracking & Timeline Management
Build and maintain project timelines across multiple initiatives
Monitor progress and ensure deadlines are consistently met
Identify risks, delays, and capacity issues early
Cross-Functional Communication
Act as the primary liaison between creative teams and stakeholders
Provide consistent project updates and status reports
Ensure alignment across internal teams and external partners
Traffic & Resource Management
Recommend resource allocation to leadership
Balance workloads across internal teams and external vendors
Proactively identify bandwidth constraints
Systems & Workflow Management
Own and manage project tracking systems within Suite
Maintain and enhance existing workflows (not replace them)
Utilize formulas, linked sheets, and light automation
Improve efficiency and reduce manual processes
Ensure data accuracy and system integrity \
Event & High-Priority Project Support
Support planning and execution of events and key initiatives
Coordinate timelines and deliverables for high-impact projects
Stay organized and adaptable in fast-moving situations
What Success Looks Like
Clear visibility into the status of all active projects
Deadlines are consistently met
Improved team efficiency with reduced process friction
Stakeholders feel informed and confident
Scalable, streamlined workflows—even during peak periods
Required Qualifications
3-6 years of experience in project management, traffic, or production (agency, creative, or in-house preferred)
Strong organizational skills with attention to detail
Proven ability to manage multiple projects in a fast-paced environment
Excellent communication and stakeholder management skills
Proactive mindset with strong problem-solving abilities
Ability to remain calm and adaptable under pressure
Experience working in ambiguous or evolving environments
Advanced proficiency in Suite (including formulas, data linking, and automation)
Experience managing custom workflows or non-standard systems
Preferred Qualifications
Experience supporting events, campaigns, or production-heavy teams
Familiarity working with designers, editors, and creative vendors
Experience with tools like Asana, Monday.com, Airtable, etc.
Work Environment
This is a high-volume, fast-moving creative environment where priorities may shift—especially around major campaigns and events. We’re looking for someone who can bring structure without rigidity and thrive in an evolving landscape.
Additional Information
This role requires ownership and optimization of an existing-based project management system
This is not an executive assistant role; the focus is on creative project and workflow management
Why This Role Matters
This role is critical to enabling the creative team’s success. By creating clarity, improving communication, and streamlining workflows, you’ll empower the team to focus on delivering exceptional creative work.
The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, life insurance, long-term disability insurance, short-term disability insurance, paid parking/public transportation, paid time off, paid sick and safe time, hours of paid vacation time, weeks of paid parental leave, and paid holidays annually - as applicable.
Fair Chance Ordinance