Receptionist/Admin Assistant, Human Resources
Federal Signal, Downers Grove, IL, United States
Essential duties and responsibilities include, but are not limited to:
Performing office/receptionist tasks to support the corporate office
Receive and distribute mail/FedEx/UPS on a daily basis
Maintain inventory of kitchen, office supplies, mail supplies, and toner for all Corporate office departments; place replenishment orders as necessary
Maintain kitchen and common areas, including coffee equipment, dishwashers, etc.
Maintains corporate phone lists
Process work orders for office space issues as required, including procuring equipment new hires
Retrieve phone messages left on the Corporate number and forward to appropriate party for further handling
Greet and escort visitors to meeting rooms and notify corporate team of arrival
Performing administrative tasks and services to support effective and efficient operations of the Corporate HR Department
Data entry into key systems e.g., UKG payroll
Complete and record invoice processing & payment
Maintain accurate and up-to-date corporate human resource files, records, and documentation with integrity and confidentiality
Assist/support employee on-boarding and separation
Provide administrative support to the HR department
Assist with mailing of COBRA initial notices
Assist with planning and execution of special events such as annual benefits enrollment and preparation of employment packages for new hires/acquisitions
Performs other duties as assigned
Knowledge, skills, abilities and qualifications for this position:
Ability to greet visitors warmly and professionally, represent the Company and interact with others in an ethical and appropriate manner
Ability to meet deadlines and communicate proactively; comfortable working in a dynamic environment;
Willingness and ability to function as an effective team member through good communication and cooperation to meet departmental goals
Strong customer service-orientation
Excellent verbal and written communication skills
Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy
Excellent organizational skills and attention to detail
Proficient with Microsoft Office Suite or related software
Intellectually curious, commitment to excellence, and interest in learning new responsibilities once existing responsibilities are mastered
Touch-it-once, do-it-right approach to work responsibilities
Ability to occasionally start work prior to normal start time to support early meeting starts and later evening set-ups
Ability to lift up to 50 pounds
Education and prior work experience:
Associate's degree or related experience
Experience working in the corporate headquarters of a public company, or equivalent work setting, highly desired
Target salary $22.00-$25.00/hour; This position is eligible for and may work occasional overtime
Benefits of Employment
In addition to excellent career growth opportunities, Federal Signal Corporation offers a wide array of benefits including: annual bonus potential, insurance (life, medical, dental, vision), paid holidays, paid vacation, 401(k) with matching contributions and tuition reimbursement. We provide our employees with a smoke-free, drug-free workplace.
About Us
Federal Signal Corporation (NYSE: FSS) builds and delivers equipment of unmatched quality that moves material, cleans infrastructure, and protects the communities where we work and live. Founded in 1901, Federal Signal is a leading global designer and manufacturer of products and total solutions that serve municipal, governmental, industrial and commercial customers. Headquartered in Downers Grove, IL, with manufacturing facilities worldwide, the Company operates two groups: Environmental Solutions and Safety and Security Systems. For more information on Federal Signal, visit: www.federalsignal.com.
The Company is an equal opportunity employer. Qualified applicants will not be discriminated against on the basis of, and will receive consideration for employment without regard to, race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, status as a protected veteran, or any other protected category, characteristic, or trait under applicable law. If you require reasonable accommodation in the application process, contact Human Resources at HR@federalsignal.com. All other applications must be submitted online.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Performing office/receptionist tasks to support the corporate office
Receive and distribute mail/FedEx/UPS on a daily basis
Maintain inventory of kitchen, office supplies, mail supplies, and toner for all Corporate office departments; place replenishment orders as necessary
Maintain kitchen and common areas, including coffee equipment, dishwashers, etc.
Maintains corporate phone lists
Process work orders for office space issues as required, including procuring equipment new hires
Retrieve phone messages left on the Corporate number and forward to appropriate party for further handling
Greet and escort visitors to meeting rooms and notify corporate team of arrival
Performing administrative tasks and services to support effective and efficient operations of the Corporate HR Department
Data entry into key systems e.g., UKG payroll
Complete and record invoice processing & payment
Maintain accurate and up-to-date corporate human resource files, records, and documentation with integrity and confidentiality
Assist/support employee on-boarding and separation
Provide administrative support to the HR department
Assist with mailing of COBRA initial notices
Assist with planning and execution of special events such as annual benefits enrollment and preparation of employment packages for new hires/acquisitions
Performs other duties as assigned
Knowledge, skills, abilities and qualifications for this position:
Ability to greet visitors warmly and professionally, represent the Company and interact with others in an ethical and appropriate manner
Ability to meet deadlines and communicate proactively; comfortable working in a dynamic environment;
Willingness and ability to function as an effective team member through good communication and cooperation to meet departmental goals
Strong customer service-orientation
Excellent verbal and written communication skills
Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy
Excellent organizational skills and attention to detail
Proficient with Microsoft Office Suite or related software
Intellectually curious, commitment to excellence, and interest in learning new responsibilities once existing responsibilities are mastered
Touch-it-once, do-it-right approach to work responsibilities
Ability to occasionally start work prior to normal start time to support early meeting starts and later evening set-ups
Ability to lift up to 50 pounds
Education and prior work experience:
Associate's degree or related experience
Experience working in the corporate headquarters of a public company, or equivalent work setting, highly desired
Target salary $22.00-$25.00/hour; This position is eligible for and may work occasional overtime
Benefits of Employment
In addition to excellent career growth opportunities, Federal Signal Corporation offers a wide array of benefits including: annual bonus potential, insurance (life, medical, dental, vision), paid holidays, paid vacation, 401(k) with matching contributions and tuition reimbursement. We provide our employees with a smoke-free, drug-free workplace.
About Us
Federal Signal Corporation (NYSE: FSS) builds and delivers equipment of unmatched quality that moves material, cleans infrastructure, and protects the communities where we work and live. Founded in 1901, Federal Signal is a leading global designer and manufacturer of products and total solutions that serve municipal, governmental, industrial and commercial customers. Headquartered in Downers Grove, IL, with manufacturing facilities worldwide, the Company operates two groups: Environmental Solutions and Safety and Security Systems. For more information on Federal Signal, visit: www.federalsignal.com.
The Company is an equal opportunity employer. Qualified applicants will not be discriminated against on the basis of, and will receive consideration for employment without regard to, race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, status as a protected veteran, or any other protected category, characteristic, or trait under applicable law. If you require reasonable accommodation in the application process, contact Human Resources at HR@federalsignal.com. All other applications must be submitted online.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.