Executive Support and Project Specialist | Road to Hire
Red Ventures, Charlotte, NC, United States
Position Overview
Road to Hire is seeking exceptional mission-aligned talent to join its team, as it pivots to a new chapter to position itself for new heights of success and organizational excellence. We are seeking a detailed, high-performing and mission-oriented team member to serve as Executive Support Specialist - a unique hybrid role that combines comprehensive executive administrative support with strategic project assistance.
This position serves as both the primary executive assistant to our CEO and as the designated project assistant for CEO-driven initiatives that span multiple departments and teams. The role requires exceptional communication skills, the highest level of discretion and confidentiality, and the ability to seamlessly transition between detailed administrative tasks and high-level strategic project support in a fast-paced environment.
The Executive Support and Project Specialist will act as an extension of the CEO's office, serving as both trusted liaison and facilitator while simultaneously assisting with organizational initiatives that require cross-functional coordination. This role works primarily with the Office of CEO, with collaboration with R2H's COO and members of the Office of Strategy, Technology and Operations (STO) to ensure seamless execution of strategic priorities.
Priority consideration for interviews will be given to applicants who submit by
Monday, April 20th, 2026.
Key Responsibilities
Strategic Project Leadership & CEO Initiative Management
Serve as project assistant for designated CEO initiatives, providing comprehensive support and coordination for cross-departmental strategic projects (major projects include events, organizational retreats, strategic planning sessions, and cross-functional initiatives); likely in partnership with the Office of Strategy, Talent and Operations (STO)/COO
Assist with project execution from conception through completion, working directly with team members and external stakeholders as assigned by the CEO
Support complex project timelines and deliverables across multiple teams, ensuring alignment with organizational priorities and CEO directives
Assist with cross-functional collaboration by coordinating team activities, managing stakeholder communications, and helping remove barriers to project success
Provide strategic project support, including research, analysis, and recommendations to inform CEO's decision-making on organizational initiatives as requested
Assist in monitoring project progress and proactively escalate issues, ensuring accountability and timely completion of all CEO-assigned initiatives
Coordinate comprehensive event planning and execution for company-wide events, leadership retreats, and strategic planning sessions in collaboration with the STO/COO
Strategic Executive Assistance
Serve as the CEO's primary administrative partner, maintaining executive office operations and ensuring seamless daily workflow management
Manage sophisticated calendar coordination, including complex scheduling, meeting preparation, appointment management, and comprehensive travel arrangements for the CEO as needed
Coordinate strategic meeting preparation by working with the CEO, COO, and leadership team to develop materials for board meetings, leadership sessions, and strategic planning events
Handle all confidential correspondence and communications with absolute discretion, serving as a trusted custodian of sensitive organizational information
Process executive-level financial tasks, including expense reports, invoices, and budget-related administrative responsibilities for the CEO
Maintain organized systems for filing, document management, and information protocols with strict confidentiality measures
Serve as primary liaison between CEO and internal/external stakeholders for all scheduling and calendar management needs
Proactively manage executive communications, including email screening, prioritization, response drafting, and follow-up coordination
Screen and prioritize stakeholder interactions, including incoming calls, emails, and meeting requests, to optimize the CEO's time and focus
Facilitate organizational communication flow between the CEO and various departments as needed or requested
Operational Support & Coordination
Coordinate with support teams, including IT, facilities, and vendors, to ensure seamless office operations
Manage office resources, including supplies, equipment, and vendor relationships that support executive functions
Maintain organizational systems that support both administrative excellence and project management effectiveness
Required Qualifications
Education & Experience
Bachelor's degree preferred or equivalent combination of education and experience
3-5 years of executive-level administrative support experience with demonstrated progression of responsibilities
Experience supporting C-suite executives or senior leadership with a proven track record of managing confidential information
Project coordination or management experience with demonstrated ability to lead cross-functional initiatives
Strong collaboration and organizational skills with experience working across multiple departments and stakeholder groups
Exceptional professionalism, written and verbal communication skills, with the ability to interface professionally with C-level executives, staff, and external stakeholders
Technical Skills
Advanced proficiency in Microsoft Outlook for comprehensive email management and communication coordination
Experience with Canva for creating professional presentations and marketing materials
Openness and adaptability to AI tools and emerging technologies
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Experience with calendar management systems and travel booking platforms
Familiarity with project management tools and document sharing platforms
Strong database management and research capabilities
Core Competencies
Executive presence and strategic thinking with the ability to represent the CEO and the organization professionally
Project leadership capabilities with proven ability to drive initiatives from conception to completion
Exceptional organizational and time management abilities with skill in managing multiple competing priorities
Uncompromising commitment to confidentiality and discretion in all matters, particularly regarding sensitive organizational information
Advanced communication and stakeholder management skills, including email management and communication prioritization
Strong attention to detail and accuracy, with the ability to maintain high standards under pressure
Proactive problem-solving mindset with the ability to anticipate needs and identify solutions independently
Professional demeanor and executive presence suitable for high-level stakeholder interactions, with the ability to pivot communication style among diverse audiences (board members, executives, staff, students, external partners)
Positive workplace presence with the ability to maintain professionalism while bringing energy and enjoyment to the work environment
Deep appreciation and reverence for R2H's mission and unwavering alignment with our commitment to access and opportunity for underrepresented populations
Preferred Qualifications
Experience in a similar industry or corporate environment with exposure to organizational change management
Experience with agentic AI tools, including the ability to build, deploy, and manage AI agents and workflow automations in support of executive and operational functions
Project management certification or formal training
Experience with board governance and meeting coordination
Experience supporting senior executives/C-Suite
Experience serving diverse populations
Background in supporting organizational transformation or strategic planning processes
Compensation
Compensation Range: $29.80 - $33.65 per hour
*Note actual compensation is based on qualifications, and experience.
Additionally, the following benefits are provided by Red Ventures, subject to eligibility requirements.
Health Insurance Coverage (medical, dental, and vision)
Life Insurance
Short and Long-Term Disability Insurance
Flexible Spending Accounts
Holiday Pay
401(k) with match
Employee Assistance Program
Paid Parental Bonding Benefit Program
Flexible Paid Time Off (PTO): We believe time to rest and recharge is essential. That's why we offer a generous and flexible PTO policy. Full-time employees accrue 20 days of PTO for a full calendar year annually, with an increase to 25 days after five years of service.
About Road to Hire:
Road to Hire invests in the untapped potential of underrepresented young adults by breaking down barriers to career success. We provide continuous support from high school classrooms, through college into high-paying careers, and equip young professionals with the skills, confidence, and opportunities to unlock economic mobility and lasting career growth. Road to Hire is headquartered alongside Red Ventures corporation, its founding corporate partner. R2H is considered RV Corporate's social impact vertical while maintaining its status as a standalone 501(c)(3) nonprofit organization.
Reports to:
Chief Executive Officer
Location Requirements:
This position requires residence in Charlotte, NC with in-office presence Tuesday through Thursday. Remote work is available Monday and Friday unless special requirements are requested by the CEO. Willingness to align work hours with CEO schedule is essential. Occasional weekends and evenings may be required to support the CEO or R2H events/initiatives.
Red Ventures is an equal opportunity employer that does not discriminate against any employee or applicant because of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or any other basis protected by law. Employment at Red Ventures is based solely on a person's merit and qualifications.
We are committed to providing equal employment opportunities to qualified individuals with disabilities. This includes providing reasonable accommodation where appropriate. Should you require a reasonable accommodation to apply or participate in the job application or interview process, please contact accommodation@redventures.com.
If you are based in California, we encourage you to read this important information for California residents linked here.
Click here for more details regarding the employee privacy policy: https://www.redventures.com/legal/us-emp-privacy-notice
Questions about this Privacy Notice can be directed to employeerights@redventures.com. Alternatively, you may raise any questions or concerns to your manager, HR Business Partner, or through the Privacy Team.
Road to Hire is seeking exceptional mission-aligned talent to join its team, as it pivots to a new chapter to position itself for new heights of success and organizational excellence. We are seeking a detailed, high-performing and mission-oriented team member to serve as Executive Support Specialist - a unique hybrid role that combines comprehensive executive administrative support with strategic project assistance.
This position serves as both the primary executive assistant to our CEO and as the designated project assistant for CEO-driven initiatives that span multiple departments and teams. The role requires exceptional communication skills, the highest level of discretion and confidentiality, and the ability to seamlessly transition between detailed administrative tasks and high-level strategic project support in a fast-paced environment.
The Executive Support and Project Specialist will act as an extension of the CEO's office, serving as both trusted liaison and facilitator while simultaneously assisting with organizational initiatives that require cross-functional coordination. This role works primarily with the Office of CEO, with collaboration with R2H's COO and members of the Office of Strategy, Technology and Operations (STO) to ensure seamless execution of strategic priorities.
Priority consideration for interviews will be given to applicants who submit by
Monday, April 20th, 2026.
Key Responsibilities
Strategic Project Leadership & CEO Initiative Management
Serve as project assistant for designated CEO initiatives, providing comprehensive support and coordination for cross-departmental strategic projects (major projects include events, organizational retreats, strategic planning sessions, and cross-functional initiatives); likely in partnership with the Office of Strategy, Talent and Operations (STO)/COO
Assist with project execution from conception through completion, working directly with team members and external stakeholders as assigned by the CEO
Support complex project timelines and deliverables across multiple teams, ensuring alignment with organizational priorities and CEO directives
Assist with cross-functional collaboration by coordinating team activities, managing stakeholder communications, and helping remove barriers to project success
Provide strategic project support, including research, analysis, and recommendations to inform CEO's decision-making on organizational initiatives as requested
Assist in monitoring project progress and proactively escalate issues, ensuring accountability and timely completion of all CEO-assigned initiatives
Coordinate comprehensive event planning and execution for company-wide events, leadership retreats, and strategic planning sessions in collaboration with the STO/COO
Strategic Executive Assistance
Serve as the CEO's primary administrative partner, maintaining executive office operations and ensuring seamless daily workflow management
Manage sophisticated calendar coordination, including complex scheduling, meeting preparation, appointment management, and comprehensive travel arrangements for the CEO as needed
Coordinate strategic meeting preparation by working with the CEO, COO, and leadership team to develop materials for board meetings, leadership sessions, and strategic planning events
Handle all confidential correspondence and communications with absolute discretion, serving as a trusted custodian of sensitive organizational information
Process executive-level financial tasks, including expense reports, invoices, and budget-related administrative responsibilities for the CEO
Maintain organized systems for filing, document management, and information protocols with strict confidentiality measures
Serve as primary liaison between CEO and internal/external stakeholders for all scheduling and calendar management needs
Proactively manage executive communications, including email screening, prioritization, response drafting, and follow-up coordination
Screen and prioritize stakeholder interactions, including incoming calls, emails, and meeting requests, to optimize the CEO's time and focus
Facilitate organizational communication flow between the CEO and various departments as needed or requested
Operational Support & Coordination
Coordinate with support teams, including IT, facilities, and vendors, to ensure seamless office operations
Manage office resources, including supplies, equipment, and vendor relationships that support executive functions
Maintain organizational systems that support both administrative excellence and project management effectiveness
Required Qualifications
Education & Experience
Bachelor's degree preferred or equivalent combination of education and experience
3-5 years of executive-level administrative support experience with demonstrated progression of responsibilities
Experience supporting C-suite executives or senior leadership with a proven track record of managing confidential information
Project coordination or management experience with demonstrated ability to lead cross-functional initiatives
Strong collaboration and organizational skills with experience working across multiple departments and stakeholder groups
Exceptional professionalism, written and verbal communication skills, with the ability to interface professionally with C-level executives, staff, and external stakeholders
Technical Skills
Advanced proficiency in Microsoft Outlook for comprehensive email management and communication coordination
Experience with Canva for creating professional presentations and marketing materials
Openness and adaptability to AI tools and emerging technologies
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Experience with calendar management systems and travel booking platforms
Familiarity with project management tools and document sharing platforms
Strong database management and research capabilities
Core Competencies
Executive presence and strategic thinking with the ability to represent the CEO and the organization professionally
Project leadership capabilities with proven ability to drive initiatives from conception to completion
Exceptional organizational and time management abilities with skill in managing multiple competing priorities
Uncompromising commitment to confidentiality and discretion in all matters, particularly regarding sensitive organizational information
Advanced communication and stakeholder management skills, including email management and communication prioritization
Strong attention to detail and accuracy, with the ability to maintain high standards under pressure
Proactive problem-solving mindset with the ability to anticipate needs and identify solutions independently
Professional demeanor and executive presence suitable for high-level stakeholder interactions, with the ability to pivot communication style among diverse audiences (board members, executives, staff, students, external partners)
Positive workplace presence with the ability to maintain professionalism while bringing energy and enjoyment to the work environment
Deep appreciation and reverence for R2H's mission and unwavering alignment with our commitment to access and opportunity for underrepresented populations
Preferred Qualifications
Experience in a similar industry or corporate environment with exposure to organizational change management
Experience with agentic AI tools, including the ability to build, deploy, and manage AI agents and workflow automations in support of executive and operational functions
Project management certification or formal training
Experience with board governance and meeting coordination
Experience supporting senior executives/C-Suite
Experience serving diverse populations
Background in supporting organizational transformation or strategic planning processes
Compensation
Compensation Range: $29.80 - $33.65 per hour
*Note actual compensation is based on qualifications, and experience.
Additionally, the following benefits are provided by Red Ventures, subject to eligibility requirements.
Health Insurance Coverage (medical, dental, and vision)
Life Insurance
Short and Long-Term Disability Insurance
Flexible Spending Accounts
Holiday Pay
401(k) with match
Employee Assistance Program
Paid Parental Bonding Benefit Program
Flexible Paid Time Off (PTO): We believe time to rest and recharge is essential. That's why we offer a generous and flexible PTO policy. Full-time employees accrue 20 days of PTO for a full calendar year annually, with an increase to 25 days after five years of service.
About Road to Hire:
Road to Hire invests in the untapped potential of underrepresented young adults by breaking down barriers to career success. We provide continuous support from high school classrooms, through college into high-paying careers, and equip young professionals with the skills, confidence, and opportunities to unlock economic mobility and lasting career growth. Road to Hire is headquartered alongside Red Ventures corporation, its founding corporate partner. R2H is considered RV Corporate's social impact vertical while maintaining its status as a standalone 501(c)(3) nonprofit organization.
Reports to:
Chief Executive Officer
Location Requirements:
This position requires residence in Charlotte, NC with in-office presence Tuesday through Thursday. Remote work is available Monday and Friday unless special requirements are requested by the CEO. Willingness to align work hours with CEO schedule is essential. Occasional weekends and evenings may be required to support the CEO or R2H events/initiatives.
Red Ventures is an equal opportunity employer that does not discriminate against any employee or applicant because of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or any other basis protected by law. Employment at Red Ventures is based solely on a person's merit and qualifications.
We are committed to providing equal employment opportunities to qualified individuals with disabilities. This includes providing reasonable accommodation where appropriate. Should you require a reasonable accommodation to apply or participate in the job application or interview process, please contact accommodation@redventures.com.
If you are based in California, we encourage you to read this important information for California residents linked here.
Click here for more details regarding the employee privacy policy: https://www.redventures.com/legal/us-emp-privacy-notice
Questions about this Privacy Notice can be directed to employeerights@redventures.com. Alternatively, you may raise any questions or concerns to your manager, HR Business Partner, or through the Privacy Team.