Senior Assistant, Board and National Council Relations, Travel, and Executive Vice President's Office - 26034

US-DC-Washington

# of Openings

Overview

World Wildlife Fund (WWF), one of the world's leading conservation organizations, seeks a Senior Assistant, Board and National Council Relations, Travel, and Executive Vice President's Office.

Performs standard administrative duties to ensure the smooth functioning of the Development division using demonstrated administrative and organizational skills. Reports to Senior Director, Board and National Council Relations and Institutional Partnerships in support of several Development sub-teams including the office of the Executive Vice President of Philanthropic Partnerships, Board and National Council Relations, and Travel Programs. Tasks include supporting meetings and events with donors, Board members, and senior executives; processing expenses via financial software systems; calendar management; staff travel planning; and general office support.

Salary Range:

$50,100 - $62,600

Please note: Applicants must be legally authorized to work in the U.S. This position is not eligible for employment visa sponsorship. In compliance with federal law, all persons hired willbe required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Responsibilities

Data entry and information processing (40%)

Expenses - Processes and codes credit card transactions and invoices in financial software systems (Workday and SmartSimple), prepares check and/or wire requests, handles expense coding and re-classifications. Coordinates with others to resolve discrepancies/issues with data reconciliation.

Recordkeeping - Collects information and maintains logs, records, and lists on a regular or ad-hoc basis using Microsoft Word, Excel, or specialized databases such as SharePoint. Reviews, validates and inputs data provided by others, especially in Blackbaud Customer Relationship Management (CRM) database. Coordinates with others to resolve discrepancies/issues with data reconciliation.

Meeting coordination and travel support (40%)

Meetings - Supports calendar management for Executive Vice President of Philanthropic Partnerships and organizes/supports complex meetings and makes appointments for Executive Vice President and Board/National Council and Travel teams.
Events and VIP Travel - Assists with logistics for meetings/conferences/special events and VIP trips, including maintaining attendee lists and coordinating space/equipment needs, AV needs, catering, ordering and shipping of materials for such events/trips, and preparation of necessary materials.
Travel support - support team travel requests, including booking air, train, hotel, and other travel logistics via WWF's travel provider.

General office support (20%)

General office duties -Orders office supplies and assists with mailing, production, and distribution of documents, reports and other materials. Performs other miscellaneous office administrative tasks as needed.

Communications support - Helps manage executive correspondence and stewardship process, including drafting emails and letters. Formats and edits reports and materials as requested
eeded by others.
Performs other duties as assigned.

Key Competencies

Attention to Detail & Accuracy: Ensures completeness and correctness in financial processing, record-keeping, and executive support tasks.
Organization & Adaptability: Efficiently manages multiple deadlines and priorities.
Collaboration & Teamwork: Works effectively across teams and departments to achieve shared goals.
Executive-level Support: Experience supporting executive-level staff on a range of tasks including calendar management, expense reporting, tracking action items, and travel logistics.
Communication (written and verbal): Communicates clearly, concisely, and professionally with internal stakeholders and external partners.
Events and Meeting Support: Experience supporting high-level events and complex meetings with C-suite staff, Board members, and/or major donors.
Microsoft Office365: Experience using MS Office365 tools to manage data via Excel and communicate via Word and PowerPoint.

Qualifications

3 to 5 years of professional administrative experience.
Strong organizational and analytical skills with meticulous attention to detail.
Strong written and verbal communication skills.
Interpersonal skills requiring courtesy, tact and diplomacy necessary to effectively communicate with staff and callers.
Ability to take initiative, prioritize, meet deadlines, and complete work with minimal supervision, and proactively seek assistance when needed
Ability to learn on the job quickly and excel in a high-pressure, fast-paced executive environment.
Ability to use word processing, spreadsheet and presentation software. Experience with Microsoft Office Suite, desired. Experience with CRM and financial software such as Blackbaud CRM and Workday, desired, but not required.
Ability to operate standard office machines and equipment.
Committed to building and strengthening a culture of inclusion within and across teams.
Identifies and aligns with WWF's core values: Courage, Integrity, Respect, and Collaboration:
- Demonstrates courage by speaking up even when it is difficult, or unpopular.
- Builds trust with colleagues by acting with integrity, owning mistakes, and holding oneself accountable.
- Welcomes other points of view and ideas, recognizing and embracing different and contrary perspectives with kindness, curiosity, and encouragement.
- Makes conscious efforts to promote cooperative practices, behaviors, and ways of working across many groups and individuals.

To Apply:

Submit cover letter and resume through our Careers Page, Requisition #26034

Due to the high volume of applications, we are not able to respond to inquiries via phone

World Wildlife Fund (WWF) promotes equal employment opportunities for all qualified individuals regardless of age, race, color, sex, religion, national origin, disability, or veteran status, or any other characteristic protected under applicable law.

","

The Administrative Assistant facilitates the efficient operation of the assigned departments by performing a variety of clerical and administrative tasks. This position will support and report to the Vice President of Sales, the Vice President of Client Experience, and the Vice President of Operations.

Major Responsibilities

Calendar Management: Efficiently manage the executive's calendar, including scheduling meetings, appointments, and travel arrangements.

Communication Handling: Screen and prioritize emails, phone calls, and other communications, ensuring timely responses and effective communication flow.

Meeting Coordination: Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.

Travel Arrangements: Arrange travel itineraries, accommodations, and transportation for the executive, ensuring all logistics are handled smoothly.

Document Preparation: Draft, proofread, and edit documents, reports, and presentations with a high level of accuracy and professionalism.

Expense Management: Handle the executive's expense reports, ensuring all expenses are accurately documented and submitted in a timely manner.

Confidentiality: Maintain the highest level of confidentiality and discretion in handling sensitive information.

Office Management: Oversee the general administration of the executive's office, including ordering supplies, managing office equipment, and liaising with vendors.

Project Support: Assist with special projects and initiatives as needed, providing research, coordination, and administrative support.

In Office Support: Available for in-office support as needed, including receiving packages and mail, meeting maintenance personnel and other facility related duties.

Office Supply Management: Manage and restock office supplies as needed.

Office Mailing: Manage the logistics of mailing/UPS/FedEx including coordinating with UPS for pickups and deliveries as needed.

New Hire Welcome Support: Support the logistics of onboarding new employees, including welcoming the day of, ordering welcome gifts and ensuring their equipment is available for pickup.

Swag and Gift Support: Managing the process of ordering and ensuring delivery of swag, vendor and broker gifts and any applicable holiday gifts.

Ancillary Support: Complete ancillary service documentation as requested for service team.

Other duties as assigned.

Job Requirements & Qualifications

Education: A bachelor's degree in business administration, communications, or a related field is preferred.

Experience: Minimum of 5 years of experience as an executive assistant or in a similar administrative role supporting senior‑level executives preferred.

Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.

Communication Skills: Excellent written and verbal communication skills, with the ability to interact effectively with all levels of the organization.

Basic Understanding of Clerical Procedures and Systems.

Organizational Skills: Exceptional organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.

Attention to Detail: High level of accuracy and attention to detail in all aspects of work.

Problem‑Solving: Strong problem‑solving skills, with the ability to anticipate issues and proactively find solutions.

Confidentiality: Demonstrated ability to handle confidential information with discretion and professionalism.

Interpersonal Skills: Strong interpersonal skills, with the ability to build and maintain positive relationships with internal and external stakeholders.

Ability to work independently, but strongly give directive as needed.

Supervisory Responsibilities
None

Certificates, Licenses, Registration
None

Physical Demands
Ability to sit at a computer for long periods of time and use a telephone frequently; Standing, walking, talking, hearing, sitting, reaching; Lifting up to 25 lbs. occasionally; lifting up to 10 lbs. regularly.

Working Conditions
Climate controlled open office environment. Travel to client offices and work locations. More travel during periods of heavy activity, such as new client onboarding.

Pay Range
48,000 - 52,000 USD per year (Corporate Office)

#J-18808-Ljbffr
","Position Summary
The Administrative Assistant facilitates the efficient operation of the assigned departments by performing a variety of cleric...","Executive Assistant",[109],["B","3522555677"],"Work at WellnessIQ","1 days ago","/jobs/3522555677-executive-assistant","Independence, OH, United States","/jobs?keyword=WellnessIQ","/jobs?location=Independence%2C+OH%2C+United+States","/jobs?keyword=Executive+Assistant",{"_64":65,"_66":110,"_68":111,"_70":112,"_72":113},"Independence","Independence, OH, United States, 44131","OH","44131",["D",1777392000000],"GovernmentJobs.com","Executive Assistant

The Executive Assistant provides high-level administrative and operational support to the Vice President for Student Success and Enrollment Management. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced higher education environment. The Executive Assistant serves as a key liaison between the Vice President's office and internal and external stakeholders, ensuring efficient communication and coordination of activities that support student success and enrollment initiatives.
Examples of Duties
Manage the Vice President's complex calendar, including scheduling meetings, events, and travel arrangements.
Prepare briefing materials, reports, presentations, and correspondence.
Coordinate and prioritize incoming requests, ensuring timely follow-up and resolution.
Serve as the primary point of contact for the Vice President's office.
Facilitate communication between the Vice President and university leadership, faculty, staff, students, and external partners.
Draft, edit, and proofread communications on behalf of the Vice President.
Coordinate meetings, including agendas, minutes, and follow-up actions.
Support planning and execution of strategic initiatives related to student success and enrollment management.
Maintain confidential files and records with a high level of accuracy and discretion.
Monitor budgets, process invoices, and track expenditures as needed.
Assist with data collection and reporting for enrollment and student success metrics.
Coordinate special projects, committees, and task forces led by the Vice President.
Assist in planning and executing events such as orientations, recruitment events, and student success programs.
Track project timelines and ensure deliverables are met.
Oversee daily operations of the Vice President's office.
Develop and implement administrative processes to improve efficiency.
Provide support and guidance to other administrative staff as needed.
Typical Qualifications
Bachelor's degree or equivalent combination of education and experience.
35 years of executive-level administrative support experience.
Excellent organizational, time management, and multitasking skills.
Strong written and verbal communication skills.
Demonstrated ability to handle confidential information with discretion.
Proficiency in Microsoft Office Suite and standard office technologies
Preferred
Experience in higher education or enrollment management.
Familiarity with student information systems and data reporting tools.
Experience supporting senior-level executives.
Supplemental Information
Professionalism and discretion
Attention to detail
Problem-solving and initiative
Interpersonal and relationship-building skills
Ability to work independently and collaboratively
Adaptability in a dynamic environment

","Executive Assistant

The Executive Assistant provides high-level administrative and operational support to the Vice President for Student S...",[126],["B","3521985347"],"Work at GovernmentJobs.com","22 hours ago","/jobs/3521985347-executive-assistant","Hampton, VA, United States","/jobs?keyword=GovernmentJobs.com","/jobs?location=Hampton%2C+VA%2C+United+States",{"_64":65,"_66":127,"_68":128,"_70":129,"_72":130},"Hampton","Hampton, VA, United States, 23661","VA","23661",["D",1777280400000],"Ver-Tex","Senior Administrative Assistant, Portfolio & Program Management

The Senior Administrative Assistant, Portfolio & Program Management (PPM), provides high-level administrative support to the Vice President of Portfolio & Program Management and six other team members. This role will provide team level support as needed for the PPM organization. This role is critical in ensuring the smooth operation of the PPM team by managing schedules, coordinating meetings, and handling team on-sites/off-sites.
Key Duties & Responsibilities:

Manage and maintain the Vice President's calendar, including scheduling meetings, appointments, and travel arrangements.
Coordinate large cross-functional meetings with multiple senior leaders, including timing, catering and other logistics, and coordinating with various Vertex offices across time zones.
Manage meetings for the PPM leadership team and DST Program Managers as needed.
Meets deadlines, demonstrating initiative and independence in completing tasks. Frequently meets and anticipates needs and consistently identifies ways to offer additional support.
Coordinate and prepare materials for meetings, including agendas, presentations, planning dietary needs, scheduling travel arrangements, and communicating essential information to participants.
Handle confidential information with discretion and professionalism.
Serve as a liaison between the Vice President and internal/external stakeholders.
Assist in the preparation and tracking of departmental budgets and expenses.
Organize and maintain departmental files and records.
Support the planning and execution of PPM events and initiatives.
Work well with other senior executives and organize large cross-functional meetings with internal and external stakeholders.
Perform other administrative tasks as needed to support the PPM team.
Required Education Level:

Bachelor's degree or relevant comparable background.
Required Experience:

Minimum of 4 years of administrative experience.
Experience supporting executives in a fast-paced environment.
Strong organizational and time management skills.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Required Knowledge/Skills:

Ability to manage multiple priorities and work under pressure.
Strong attention to detail and problem-solving skills.
Proactive, organized, and comfortable managing shifting priorities in a rapidly changing environment.
Ability to work independently and as part of a team.
High level of professionalism and confidentiality.
Other Requirements:

Availability to work flexible hours as needed, including some work outside of regular working hours.
Ability to travel occasionally for business purposes.
Flex Designation:

Hybrid
#HYBRID
#LI-MF1
Pay Range:
$39 - $58
Disclosure Statement:
The range provided is based on what we believe is a reasonable estimate for the base salary pay range for this job at the time of posting. This role is eligible for an annual bonus and annual equity awards. Some roles may also be eligible for overtime pay, in accordance with federal and state requirements. Actual base salary pay will be based on a number of factors, including skills, competencies, experience, and other job-related factors permitted by law.
At Vertex, our Total Rewards offerings also include inclusive market-leading benefits to meet our employees wherever they are in their career, financial, family and wellbeing journey while providing flexibility and resources to support their growth and aspirations. From medical, dental and vision benefits to generous paid time off (including a week-long company shutdown in the Summer and the Winter), educational assistance programs including student loan repayment, a generous commuting subsidy, matching charitable donations, 401(k) and so much more.
Flex Designation:
Hybrid-Eligible Or On-Site Eligible
Flex Eligibility Status:
In this Hybrid-Eligible role, you can choose to be designated as: 1. Hybrid: work remotely up to two days per week; or select 2. On-Site: work five days per week on-site with ad hoc flexibility.
Note: The Flex status for this position is subject to Vertex's Policy on Flex @ Vertex Program and may be changed at any time.
Company Information
Vertex is a global biotechnology company that invests in scientific innovation.
Vertex is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry, ethnicity, disability, veteran status, genetic information, sexual orientation, marital status, or any characteristic protected under applicable law. Vertex is an E-Verify Employer in the United States. Vertex will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law.
Any applicant requiring an accommodation in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should make a request to the recruiter or hiring manager, or contact Talent Acquisition at ApplicationAssistance@vrtx.com
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Every career with Hearst Television is like a story. How it develops, where it takes you, the milestones you reach along the way – you’ve got a lot to look forward to as your unique career story unfolds. Hearst Television, a subsidiary of Hearst, owns and operates local television and radio stations serving nearly three dozen U.S. cities, reaching 24 million U.S. television households. Through its partnership with nearly all major networks, Hearst Television distributes national content across more than 120 video channels, including programming from ABC, NBC, CBS, CW, MY Net, MeTV, This TV, Estrella, and more. Hearst Television is recognized as one of the industry's premier companies. It has been honored with numerous awards for distinguished journalism and industry innovation, including the Walter Cronkite Award for political journalism, the national Edward R. Murrow Award, the DuPont-Columbia Award, and the George Foster Peabody Award.

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