Human Resources Administrative Assistant
Aston Carter, Saint Paul, OR, United States
Human Resources Administrative Assistant
Do you thrive in hands-on environments where organization, accuracy, and people support make a real impact every day?
Our organization operates in a fast-paced manufacturing and agricultural services environment, supporting a diverse workforce across production and operational teams. With a strong focus on safety, compliance, and employee support, we value practical HR operations that keep people informed, engaged, and set up for success. You'll work closely with HR leadership in an on-site setting where collaboration, follow-through, and reliability are essential to daily operations.
Responsibilities
Maintain and update employee personnel files, HR systems, and documentation with accuracy and confidentiality.
Handle routine employee inquiries and administrative HR requests independently, escalating as needed.
Support recruiting and onboarding activities, including interview scheduling, reference checks, paperwork preparation, and orientation coordination.
Track employee training, certifications, and compliance documentation to ensure requirements are met.
Independently complete tasks requiring coordination across departments or locations, such as collecting signatures or HR paperwork without daily supervision.
Assist with seasonal workforce administration, staffing agency coordination, and internal HR programs such as employee recognition and milestone tracking.
Essential Skills
Human resources
Administrative support
Customer service
Microsoft Office
Onboarding
Recruiting
HR administration
Spanish bilingual
Additional Skills & Qualifications
Provide hands-on HR administrative support, including maintaining employee records, filing, documentation, and responding to routine employee inquiries with minimal supervision.
Support recruiting and onboarding activities by coordinating interviews, completing reference checks, preparing paperwork, scheduling orientations, and assisting with new-hire setup and safety gear.
Track and maintain training, certifications, compliance documentation, and HR reporting to ensure state, federal, and company requirements are met.
Independently complete tasks that require initiative across departments and locations, such as collecting signatures, paperwork, and HR materials without daily direction.
Assist with seasonal workforce administration, staffing agency coordination, and internal HR programs such as employee milestones and recognition initiatives.
Partner closely with HR leadership to reduce administrative workload and support the smooth onboarding of a new HR Manager.
Work Environment
This on-site, full-time role is based in a small, hands-on HR team supporting a manufacturing environment. The schedule is MondayFriday with some flexibility in start and end times, as long as HR coverage aligns with production hours. The work environment offers a collaborative and supportive HR team, providing the opportunity to make an immediate, visible impact and gain practical people-focused HR experience.
Job Type & Location
This is a permanent position based out of Saint Paul, OR.
Pay and Benefits
The pay range for this position is $52000.00 - $55000.00/yr. Marion Ag offers a competitive benefits package that has historically included medical, dental, retirement with company match, PTO, and paid holidays. Full details will be confirmed directly by the client during the interview or offer stage.
Workplace Type
This is a fully onsite position in Saint Paul, OR.
Application Deadline
This position is anticipated to close on Apr 30, 2026.
Do you thrive in hands-on environments where organization, accuracy, and people support make a real impact every day?
Our organization operates in a fast-paced manufacturing and agricultural services environment, supporting a diverse workforce across production and operational teams. With a strong focus on safety, compliance, and employee support, we value practical HR operations that keep people informed, engaged, and set up for success. You'll work closely with HR leadership in an on-site setting where collaboration, follow-through, and reliability are essential to daily operations.
Responsibilities
Maintain and update employee personnel files, HR systems, and documentation with accuracy and confidentiality.
Handle routine employee inquiries and administrative HR requests independently, escalating as needed.
Support recruiting and onboarding activities, including interview scheduling, reference checks, paperwork preparation, and orientation coordination.
Track employee training, certifications, and compliance documentation to ensure requirements are met.
Independently complete tasks requiring coordination across departments or locations, such as collecting signatures or HR paperwork without daily supervision.
Assist with seasonal workforce administration, staffing agency coordination, and internal HR programs such as employee recognition and milestone tracking.
Essential Skills
Human resources
Administrative support
Customer service
Microsoft Office
Onboarding
Recruiting
HR administration
Spanish bilingual
Additional Skills & Qualifications
Provide hands-on HR administrative support, including maintaining employee records, filing, documentation, and responding to routine employee inquiries with minimal supervision.
Support recruiting and onboarding activities by coordinating interviews, completing reference checks, preparing paperwork, scheduling orientations, and assisting with new-hire setup and safety gear.
Track and maintain training, certifications, compliance documentation, and HR reporting to ensure state, federal, and company requirements are met.
Independently complete tasks that require initiative across departments and locations, such as collecting signatures, paperwork, and HR materials without daily direction.
Assist with seasonal workforce administration, staffing agency coordination, and internal HR programs such as employee milestones and recognition initiatives.
Partner closely with HR leadership to reduce administrative workload and support the smooth onboarding of a new HR Manager.
Work Environment
This on-site, full-time role is based in a small, hands-on HR team supporting a manufacturing environment. The schedule is MondayFriday with some flexibility in start and end times, as long as HR coverage aligns with production hours. The work environment offers a collaborative and supportive HR team, providing the opportunity to make an immediate, visible impact and gain practical people-focused HR experience.
Job Type & Location
This is a permanent position based out of Saint Paul, OR.
Pay and Benefits
The pay range for this position is $52000.00 - $55000.00/yr. Marion Ag offers a competitive benefits package that has historically included medical, dental, retirement with company match, PTO, and paid holidays. Full details will be confirmed directly by the client during the interview or offer stage.
Workplace Type
This is a fully onsite position in Saint Paul, OR.
Application Deadline
This position is anticipated to close on Apr 30, 2026.