Administrative Support Specialist
The Hawk Group, Prudhoe Bay, AK, United States
Position Summary
The
Rig Clerk
provides administrative, clerical, and logistical support at the rig site to ensure accurate documentation, efficient communication, and smooth day‑to‑day operations. Working in a remote Arctic environment, the Rig Clerk supports drilling, workover, and completion activities by maintaining records, tracking personnel and materials, and assisting the Wellsite Supervisor and rig team with essential administrative functions at Prudhoe Bay.
Ready to apply Before you do, make sure to read all the details pertaining to this job in the description below.
Key Responsibilities
Administrative & Clerical Support
Maintain accurate daily rig records including:
Personnel on board (POB) logs
Daily activity reports
Time sheets and crew rosters
Prepare, distribute, and file correspondence, reports, and operational documentation
Assist Wellsite Supervisor and rig leadership with administrative tasks
Maintain confidentiality of operational and personnel information
Personnel & Logistics Tracking
Track and update crew changes, travel manifests, and bed space usage
Coordinate with logistics, dispatch, and aviation teams as needed
Assist with onboarding documentation for new arrivals
Maintain visitor and contractor logs in compliance with site requirements
Materials & Inventory Support
Assist with tracking materials, equipment, and consumables delivered to the rig
Maintain basic inventory records and usage logs
Support expeditors and materials coordinators with documentation and status tracking
Report shortages or discrepancies to rig supervision
Reporting & Communication
Compile and submit daily and weekly reports as directed
Maintain clear communication between the rig site and field or office‑based teams
Monitor email, radios, and internal communication systems
Assist with distribution of operational updates, safety alerts, and notices
Health, Safety & Environmental (HSE)
Comply with all HSE and environmental policies
Participate in safety meetings, toolbox talks, and required training
Report unsafe conditions, incidents, or near‑misses
Support compliance with Alaska North Slope environmental and operational requirements
Arctic & Prudhoe Bay‑Specific Duties
Perform duties under extreme cold, limited daylight, and remote conditions
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Follow Arctic survival, cold‑weather PPE, and winter operations procedures
Adapt administrative support to changing weather, logistics delays, and operational tempo
Required Qualifications
Education
High school diploma or GED required
Additional office administration or business coursework preferred
Experience
1–3 years of clerical, administrative, or field office experience
Prior experience in:
Oil and gas operations
Remote or industrial work environments
Alaska North Slope or Arctic experience preferred
Certifications (Required or Preferred)
Arctic or Cold Weather Safety Training (or ability to obtain)
H2S Awareness (preferred)
First Aid / CPR (preferred)
The
Rig Clerk
provides administrative, clerical, and logistical support at the rig site to ensure accurate documentation, efficient communication, and smooth day‑to‑day operations. Working in a remote Arctic environment, the Rig Clerk supports drilling, workover, and completion activities by maintaining records, tracking personnel and materials, and assisting the Wellsite Supervisor and rig team with essential administrative functions at Prudhoe Bay.
Ready to apply Before you do, make sure to read all the details pertaining to this job in the description below.
Key Responsibilities
Administrative & Clerical Support
Maintain accurate daily rig records including:
Personnel on board (POB) logs
Daily activity reports
Time sheets and crew rosters
Prepare, distribute, and file correspondence, reports, and operational documentation
Assist Wellsite Supervisor and rig leadership with administrative tasks
Maintain confidentiality of operational and personnel information
Personnel & Logistics Tracking
Track and update crew changes, travel manifests, and bed space usage
Coordinate with logistics, dispatch, and aviation teams as needed
Assist with onboarding documentation for new arrivals
Maintain visitor and contractor logs in compliance with site requirements
Materials & Inventory Support
Assist with tracking materials, equipment, and consumables delivered to the rig
Maintain basic inventory records and usage logs
Support expeditors and materials coordinators with documentation and status tracking
Report shortages or discrepancies to rig supervision
Reporting & Communication
Compile and submit daily and weekly reports as directed
Maintain clear communication between the rig site and field or office‑based teams
Monitor email, radios, and internal communication systems
Assist with distribution of operational updates, safety alerts, and notices
Health, Safety & Environmental (HSE)
Comply with all HSE and environmental policies
Participate in safety meetings, toolbox talks, and required training
Report unsafe conditions, incidents, or near‑misses
Support compliance with Alaska North Slope environmental and operational requirements
Arctic & Prudhoe Bay‑Specific Duties
Perform duties under extreme cold, limited daylight, and remote conditions
xywuqvp
Follow Arctic survival, cold‑weather PPE, and winter operations procedures
Adapt administrative support to changing weather, logistics delays, and operational tempo
Required Qualifications
Education
High school diploma or GED required
Additional office administration or business coursework preferred
Experience
1–3 years of clerical, administrative, or field office experience
Prior experience in:
Oil and gas operations
Remote or industrial work environments
Alaska North Slope or Arctic experience preferred
Certifications (Required or Preferred)
Arctic or Cold Weather Safety Training (or ability to obtain)
H2S Awareness (preferred)
First Aid / CPR (preferred)