Accounts Payable Specialist II
WorkSmart, Raleigh, NC, United States
Accounts Payable Specialist
The Accounts Payable Specialist is responsible for the accurate, timely, and well-documented processing of company payables. This role owns vendor bills, corporate credit cards, and expense reports end-to-end, while supporting month-end close and maintaining strong internal controls. The ideal candidate is detail-oriented, highly organized, and confident working in Excel-based templates for automation with accounting systems.
Responsibilities
Process vendor bills accurately and timely, including proper coding, approvals, and documentation
Manage vendor setup and maintenance, including W-9 collection and verification
Own corporate credit card transactions, including monthly reconciliations and issue resolution
Review, validate, and process employee expense reports in accordance with company policy
Maintain and improve standardized Excel templates used for AP bill imports and reconciliations
Process and file all sales and use taxes
Reconcile AP-related accounts as part of month-end close
Respond to vendor and internal inquiries regarding bills, payments, and expenses
Ensure adherence to internal controls, documentation standards, and audit requirements
Identify inefficiencies or errors in AP processes and proactively recommend improvements
Maintain organized digital records to support audits and financial reviews
Assist with other accounting and closing activities as needed
Required Qualifications
2+ years of experience in an accounts payable or accounting support role
Demonstrated experience processing high volumes of vendor bills and expenses
Strong Excel skills, including comfort working with formulas, structured templates, and reconciliations
Experience managing or reconciling corporate credit cards
High attention to detail with strong accuracy and follow-through
Ability to manage multiple deadlines in a fast-paced environment
Clear written and verbal communication skills
Strong organizational and documentation habits
Ability to work independently while knowing when to escalate questions or issues
Preferred Qualifications
Experience with Sage Intacct and ConnectWise Manage
Experience supporting month-end close processes
Experience with expense management tool Divvy by Bill.com
Experience improving and building Excel-based accounting templates
Associate's or Bachelor's degree in Accounting, Finance, or a related field
What Success Looks Like in the First 90 Days
Vendor bills, credit cards, and expense reports are being processed accurately, on time, and consistent with documentation
Demonstrates confidence and accuracy using and maintaining Excel templates for AP tracking and reconciliations, with minimal rework required
Corporate credit card statements and expense reports are reconciled cleanly and on schedule
AP-related accounts and schedules are reliable inputs to month-end close
Vendor and employee inquiries are handled promptly and professionally
Internal controls, approval workflows, and documentation standards are consistently followed
Proactively identifies small process improvements or cleanup opportunities within accounts payable
This is a hybrid position. Employees will work in our office and remotely.
Benefits
This is a full-time salaried position with excellent benefits.
Overtime pay, even though it is a salaried position (Fluctuating Work Week)
Health, Dental, and Vision insurance
Short- and Long-Term Disability, plus Basic Life, at no cost to you
401(k) with corporate match
Wellbeing reimbursement
Up to 4 paid days per year for volunteer activities
Core Values
Our core values define our culture and how we approach working with clients, hiring new teammates, and rewarding each other, and they even allow us to consider when someone is not a good fit. We all use these core values as a filter through which we make decisions. By embodying these values as an organization and as individuals, we will continue to grow and succeed.
Be Curious We embrace curiosity as a driver of growth and innovation. Being curious means asking questions, seeking new perspectives, and continuously learning. It's about challenging assumptions, exploring possibilities, and staying open to change.
Be A Good Steward We responsibly manage the resources entrusted to ustime, talent, capital, and relationshipswith care and integrity. Being a good steward means acting with long-term vision, making thoughtful decisions, and leaving things better than we found them.
Put People First We prioritize people in every decision and interaction. By leading with empathy, respect, and care, we create a culture where individuals feel valued, supported, and empowered to thrive. When people come first, everything else follows.
Be Accountable We take ownership of our actions and outcomes. Being accountable means following through on commitments, learning from mistakes, and holding ourselves to the highest standards of integrity and performance. We own the resultsgood or badand strive to continuously improve.
The Accounts Payable Specialist is responsible for the accurate, timely, and well-documented processing of company payables. This role owns vendor bills, corporate credit cards, and expense reports end-to-end, while supporting month-end close and maintaining strong internal controls. The ideal candidate is detail-oriented, highly organized, and confident working in Excel-based templates for automation with accounting systems.
Responsibilities
Process vendor bills accurately and timely, including proper coding, approvals, and documentation
Manage vendor setup and maintenance, including W-9 collection and verification
Own corporate credit card transactions, including monthly reconciliations and issue resolution
Review, validate, and process employee expense reports in accordance with company policy
Maintain and improve standardized Excel templates used for AP bill imports and reconciliations
Process and file all sales and use taxes
Reconcile AP-related accounts as part of month-end close
Respond to vendor and internal inquiries regarding bills, payments, and expenses
Ensure adherence to internal controls, documentation standards, and audit requirements
Identify inefficiencies or errors in AP processes and proactively recommend improvements
Maintain organized digital records to support audits and financial reviews
Assist with other accounting and closing activities as needed
Required Qualifications
2+ years of experience in an accounts payable or accounting support role
Demonstrated experience processing high volumes of vendor bills and expenses
Strong Excel skills, including comfort working with formulas, structured templates, and reconciliations
Experience managing or reconciling corporate credit cards
High attention to detail with strong accuracy and follow-through
Ability to manage multiple deadlines in a fast-paced environment
Clear written and verbal communication skills
Strong organizational and documentation habits
Ability to work independently while knowing when to escalate questions or issues
Preferred Qualifications
Experience with Sage Intacct and ConnectWise Manage
Experience supporting month-end close processes
Experience with expense management tool Divvy by Bill.com
Experience improving and building Excel-based accounting templates
Associate's or Bachelor's degree in Accounting, Finance, or a related field
What Success Looks Like in the First 90 Days
Vendor bills, credit cards, and expense reports are being processed accurately, on time, and consistent with documentation
Demonstrates confidence and accuracy using and maintaining Excel templates for AP tracking and reconciliations, with minimal rework required
Corporate credit card statements and expense reports are reconciled cleanly and on schedule
AP-related accounts and schedules are reliable inputs to month-end close
Vendor and employee inquiries are handled promptly and professionally
Internal controls, approval workflows, and documentation standards are consistently followed
Proactively identifies small process improvements or cleanup opportunities within accounts payable
This is a hybrid position. Employees will work in our office and remotely.
Benefits
This is a full-time salaried position with excellent benefits.
Overtime pay, even though it is a salaried position (Fluctuating Work Week)
Health, Dental, and Vision insurance
Short- and Long-Term Disability, plus Basic Life, at no cost to you
401(k) with corporate match
Wellbeing reimbursement
Up to 4 paid days per year for volunteer activities
Core Values
Our core values define our culture and how we approach working with clients, hiring new teammates, and rewarding each other, and they even allow us to consider when someone is not a good fit. We all use these core values as a filter through which we make decisions. By embodying these values as an organization and as individuals, we will continue to grow and succeed.
Be Curious We embrace curiosity as a driver of growth and innovation. Being curious means asking questions, seeking new perspectives, and continuously learning. It's about challenging assumptions, exploring possibilities, and staying open to change.
Be A Good Steward We responsibly manage the resources entrusted to ustime, talent, capital, and relationshipswith care and integrity. Being a good steward means acting with long-term vision, making thoughtful decisions, and leaving things better than we found them.
Put People First We prioritize people in every decision and interaction. By leading with empathy, respect, and care, we create a culture where individuals feel valued, supported, and empowered to thrive. When people come first, everything else follows.
Be Accountable We take ownership of our actions and outcomes. Being accountable means following through on commitments, learning from mistakes, and holding ourselves to the highest standards of integrity and performance. We own the resultsgood or badand strive to continuously improve.