Senior Administrative Assistant (Planning)
City of Albuquerque, NM, Albuquerque, NM, United States
Salary :
$63,044.80 - $64,854.40 Annually
Location :
Albuquerque, NM
Job Type:
Full Time
Job Number:
2600968
Department:
Planning
Division:
PL-Bldg & Dev Svcs
Opening Date:
04/20/2026
Closing Date:
5/4/2026 11:59 PM Mountain
Bargaining Unit:
MP
Position Summary
Perform a variety of highly responsible and complex administrative support functions for a department director or an assigned division head; oversee and direct office activities and act as a liaison between the City and outside agencies and the general public.
Job descriptions are intended to present a general list of tasks/duties performed by employees within this job classification. Job Descriptions are not intended to reflect all duties performed within the job.
Essential and Supplemental Functions
ESSENTIAL FUNCTIONS : Essential functions may include but are not limited to the functions listed below. Must be able to perform the essential functions of the job with or without a reasonable accommodation.
Provide highly responsible and complex administrative support to an assigned department director or division head.
Maintain a calendar of activities; coordinate and schedule various meetings, events and public activities; coordinate activities with other City departments, the public and outside agencies.
Represent the assigned department to public and private groups, organizations and other City departments; act as a liaison and provide information and assistance as appropriate.
Attend a variety of meetings; prepare correspondence, memoranda, documentation and presentation materials for meetings; prepare minutes from meetings; disseminate information to City staff.
Provide assistance and coordinate a variety of special projects.
May participate in the selection, supervise, assign and review the work of lower level staff; and provide or coordinate staff training.
May perform routine functions to include but not limited to receiving and verifying payroll records, providing assistance in processing payroll or preparing mileage and travel reimbursement documentation.
Operate a variety of office equipment.
Receive, screen and route incoming calls; respond to complaints and inquiries in a timely and efficient manner.
Review, research and summarize a variety of administrative information; prepare related reports and correspondence.
Assist in the implementation of goals and objectives.
Monitor program compliance with laws, rules and regulations related to provision of assigned department services.
Maintain inventory of supplies; obtain estimates for ordering purposes; order supplies as needed; ensure compliance of policies and procedures.
May coordinate administrative duties related to the division's fleet.
SUPPLEMENTAL FUNCTIONS:
May be required to respond to public inquiries received from 311 call center tickets; provide information as requested within the area of assignment.
Perform related duties and responsibilities as required.
Minimum Education, Experience And Additional Requirements
Education and experience directly related to the minimum requirements below may be interchangeable on a year for year basis.
Associate's degree from an accredited college or university in Business Administration or two (2) year technical certificate in office administration;
and
Four (4) years of administrative office support experience.
ADDITIONAL REQUIREMENTS:
Possession of a valid New Mexico Driver's License, or the ability to obtain by date of hire.
Possession of a City Operator's Permit (COP) within six (6) months from date of hire.
Working Conditions
Environmental:
Office environment; exposure to computer screens.
Physical:
Essential and supplemental functions may require maintaining physical condition necessary for sitting, walking or standing for prolonged periods.
Total Rewards. Total You.
The City of Albuquerque takes pride in offering our employees one of the most attractive Total Rewards packages in New Mexico. In addition to competitive salaries, the City provides benefit options for health, pharmacy, dental, vision, life, disability, and much more. The City also has pre-tax savings plans for healthcare, childcare, and parking. Employees participate in the state's public retirement system (PERA), with the City paying up to 75 percent of the employee's contribution. That's higher than any other contribution rate in the state of New Mexico!
Paid holidays?
Check
Paid parental leave?
Check
Paid birthdays off?
Check
Vacation and sick leave starting Day 1?
Check and check
Our people matter and we prioritize physical, mental, and financial wellbeing. With resources such as onsite and mobile medical clinics, an employee assistance program that encourages work-life balance, and tuition assistance and professional development pathways, the City is committed to equipping our employees with tools to better their lives and grow their careers while serving their community.
01
Do you possess a valid New Mexico Driver's License, or have the ability to obtain by date of hire (attach a copy of your Driver's License)?
Yes
No
02
Select the highest level of successfully completed related education as identified by the minimum requirements (if applicable, attach supporting degree or transcripts).
No High School Diploma
High School Diploma or GED
Non/degree accredited- Some College
Associates
Bachelors
Masters
Juris Doctorate
Doctorate
03
Select the number of years of work experience you possess which relates to the minimum requirements, if applicable, add verifiable time in a temporary upgrade status and/or volunteer experience when selecting number of years.
No experience
1 to less than 6 months
6 to less than 12 months
1 year to less than 2 years
2 years to less than 3 years
3 years to less than 4 years
4 years to less than 5 years
5 years to less than 6 years
6 years to less than 7 years
7 years to less than 8 years
8 years to less than 9 years
9 years to less than 10 years
10 years to less than 11 years
11 years to less than 12 years
12 years to less than 13 years
13 or more years
Required Question
$63,044.80 - $64,854.40 Annually
Location :
Albuquerque, NM
Job Type:
Full Time
Job Number:
2600968
Department:
Planning
Division:
PL-Bldg & Dev Svcs
Opening Date:
04/20/2026
Closing Date:
5/4/2026 11:59 PM Mountain
Bargaining Unit:
MP
Position Summary
Perform a variety of highly responsible and complex administrative support functions for a department director or an assigned division head; oversee and direct office activities and act as a liaison between the City and outside agencies and the general public.
Job descriptions are intended to present a general list of tasks/duties performed by employees within this job classification. Job Descriptions are not intended to reflect all duties performed within the job.
Essential and Supplemental Functions
ESSENTIAL FUNCTIONS : Essential functions may include but are not limited to the functions listed below. Must be able to perform the essential functions of the job with or without a reasonable accommodation.
Provide highly responsible and complex administrative support to an assigned department director or division head.
Maintain a calendar of activities; coordinate and schedule various meetings, events and public activities; coordinate activities with other City departments, the public and outside agencies.
Represent the assigned department to public and private groups, organizations and other City departments; act as a liaison and provide information and assistance as appropriate.
Attend a variety of meetings; prepare correspondence, memoranda, documentation and presentation materials for meetings; prepare minutes from meetings; disseminate information to City staff.
Provide assistance and coordinate a variety of special projects.
May participate in the selection, supervise, assign and review the work of lower level staff; and provide or coordinate staff training.
May perform routine functions to include but not limited to receiving and verifying payroll records, providing assistance in processing payroll or preparing mileage and travel reimbursement documentation.
Operate a variety of office equipment.
Receive, screen and route incoming calls; respond to complaints and inquiries in a timely and efficient manner.
Review, research and summarize a variety of administrative information; prepare related reports and correspondence.
Assist in the implementation of goals and objectives.
Monitor program compliance with laws, rules and regulations related to provision of assigned department services.
Maintain inventory of supplies; obtain estimates for ordering purposes; order supplies as needed; ensure compliance of policies and procedures.
May coordinate administrative duties related to the division's fleet.
SUPPLEMENTAL FUNCTIONS:
May be required to respond to public inquiries received from 311 call center tickets; provide information as requested within the area of assignment.
Perform related duties and responsibilities as required.
Minimum Education, Experience And Additional Requirements
Education and experience directly related to the minimum requirements below may be interchangeable on a year for year basis.
Associate's degree from an accredited college or university in Business Administration or two (2) year technical certificate in office administration;
and
Four (4) years of administrative office support experience.
ADDITIONAL REQUIREMENTS:
Possession of a valid New Mexico Driver's License, or the ability to obtain by date of hire.
Possession of a City Operator's Permit (COP) within six (6) months from date of hire.
Working Conditions
Environmental:
Office environment; exposure to computer screens.
Physical:
Essential and supplemental functions may require maintaining physical condition necessary for sitting, walking or standing for prolonged periods.
Total Rewards. Total You.
The City of Albuquerque takes pride in offering our employees one of the most attractive Total Rewards packages in New Mexico. In addition to competitive salaries, the City provides benefit options for health, pharmacy, dental, vision, life, disability, and much more. The City also has pre-tax savings plans for healthcare, childcare, and parking. Employees participate in the state's public retirement system (PERA), with the City paying up to 75 percent of the employee's contribution. That's higher than any other contribution rate in the state of New Mexico!
Paid holidays?
Check
Paid parental leave?
Check
Paid birthdays off?
Check
Vacation and sick leave starting Day 1?
Check and check
Our people matter and we prioritize physical, mental, and financial wellbeing. With resources such as onsite and mobile medical clinics, an employee assistance program that encourages work-life balance, and tuition assistance and professional development pathways, the City is committed to equipping our employees with tools to better their lives and grow their careers while serving their community.
01
Do you possess a valid New Mexico Driver's License, or have the ability to obtain by date of hire (attach a copy of your Driver's License)?
Yes
No
02
Select the highest level of successfully completed related education as identified by the minimum requirements (if applicable, attach supporting degree or transcripts).
No High School Diploma
High School Diploma or GED
Non/degree accredited- Some College
Associates
Bachelors
Masters
Juris Doctorate
Doctorate
03
Select the number of years of work experience you possess which relates to the minimum requirements, if applicable, add verifiable time in a temporary upgrade status and/or volunteer experience when selecting number of years.
No experience
1 to less than 6 months
6 to less than 12 months
1 year to less than 2 years
2 years to less than 3 years
3 years to less than 4 years
4 years to less than 5 years
5 years to less than 6 years
6 years to less than 7 years
7 years to less than 8 years
8 years to less than 9 years
9 years to less than 10 years
10 years to less than 11 years
11 years to less than 12 years
12 years to less than 13 years
13 or more years
Required Question