ADMINISTRATIVE ASSISTANT I
Florida Jobs, Ocala, FL, United States
Administrative Assistant I
This position provides administrative support to the Florida Fish and Wildlife Conservation Commission's Freshwater Fisheries Management Division serving the Northeast Regional staff. The position serves as a key point of contact for the public and staff, providing professional customer service while supporting a variety of fisheries management programs and office operations. The position performs a range of administrative, clerical, and program support tasks including document preparation, purchasing assistance, record keeping, and coordination of program activities. The successful candidate will work in a fast-paced team environment supporting conservation and management efforts for Florida's freshwater fisheries.
Responsibilities include providing administrative and clerical support to Northeast Regional staff in multiple offices, assisting staff with purchasing goods and services while following agency purchasing procedures, compiling and uploading monthly vehicle logs and reconciling fuel receipts with WEX invoices in accordance with agency procedures, serving as a point of contact for the public by responding to phone, email, and in-person inquiries regarding agency programs and freshwater fisheries activities, preparing and organizing documents related to freshwater fisheries management activities and programs, assisting with data entry and record management for commercial eel permits and other program records as needed, assisting property custodians with maintaining and tracking equipment and inventory records, providing general office support including filing, organizing records, and maintaining office materials, assisting with preparation of permits and providing administrative support related to bass tournament length exemption permits, and performing other administrative and program support duties as assigned.
Knowledge, skills and abilities include the ability to effectively use computers, office software, and web-based systems to complete administrative tasks, ability to learn and utilize new software systems and technologies, good customer service, telephone and clerical skills, ability to communicate effectively both orally and in writing, ability to work independently, ability and desire to work in an extremely fast-paced, team environment, ability to multi-task, prioritize and meet deadlines, ability to act on changing priorities and responsibilities, ability to organize, maintain and file documents and records, ability to establish and maintain effective working relationships with others, high attention to detail, and strong organizational skills.
This position provides administrative support to the Florida Fish and Wildlife Conservation Commission's Freshwater Fisheries Management Division serving the Northeast Regional staff. The position serves as a key point of contact for the public and staff, providing professional customer service while supporting a variety of fisheries management programs and office operations. The position performs a range of administrative, clerical, and program support tasks including document preparation, purchasing assistance, record keeping, and coordination of program activities. The successful candidate will work in a fast-paced team environment supporting conservation and management efforts for Florida's freshwater fisheries.
Responsibilities include providing administrative and clerical support to Northeast Regional staff in multiple offices, assisting staff with purchasing goods and services while following agency purchasing procedures, compiling and uploading monthly vehicle logs and reconciling fuel receipts with WEX invoices in accordance with agency procedures, serving as a point of contact for the public by responding to phone, email, and in-person inquiries regarding agency programs and freshwater fisheries activities, preparing and organizing documents related to freshwater fisheries management activities and programs, assisting with data entry and record management for commercial eel permits and other program records as needed, assisting property custodians with maintaining and tracking equipment and inventory records, providing general office support including filing, organizing records, and maintaining office materials, assisting with preparation of permits and providing administrative support related to bass tournament length exemption permits, and performing other administrative and program support duties as assigned.
Knowledge, skills and abilities include the ability to effectively use computers, office software, and web-based systems to complete administrative tasks, ability to learn and utilize new software systems and technologies, good customer service, telephone and clerical skills, ability to communicate effectively both orally and in writing, ability to work independently, ability and desire to work in an extremely fast-paced, team environment, ability to multi-task, prioritize and meet deadlines, ability to act on changing priorities and responsibilities, ability to organize, maintain and file documents and records, ability to establish and maintain effective working relationships with others, high attention to detail, and strong organizational skills.