Executive Administrator

JES Holdings is a privately-held family of companies with over 650 employees. Since our beginning in 1984, our expertise has grown from affordable multi-family and senior housing communities to include skilled nursing care and memory care centers, market-rate apartment and loft communities, historic renovations and market rate independent senior living communities.

Our growth is the result of our commitment to creating partnerships through which we strive to serve each client's specific needs with integrity, timeliness and unmatched professionalism.

JES Holdings prides itself on making sound investments that deliver returns both financially and within the communities we operate. By far, our greatest investment is our staff of dedicated professionals who uphold the vision of JES Holdings and drive the business forward. We look for and reward dedication, innovation, creativity and hard work in each of our team members.

We are actively seeking an Executive Administrator in our Atlanta office. This position requires onsite working hours Monday - Friday.

Position Summary

The Executive Assistant (EA) to the SVP of Operations provides high-level administrative, operational, and logistical support to the SVP and their leadership team to ensure smooth daily operations and the successful execution of organizational priorities. This role also serves as backup to the EA to the President, assisting with key corporate events and providing continuity during absences or peak periods. In addition, this position manages general office administrative duties to maintain an efficient, organized, and well-equipped office environment. The ideal candidate is proactive, highly organized, and comfortable balancing executive-level support with hands-on office management responsibilities.

Key Responsibilities

Support to the SVP of Operations

Manage complex calendars and coordinate meeting planning, logistics, and materials.
Monitor operational initiatives; prepare reports, distribute and track tasks in a timely fashion to ensure deadlines are met.
Coordinate travel and itineraries; process expense reports and vendor invoices.
Serve as a point of contact for internal teams and external partners on behalf of the SVP.

Support to Office of the President

Serve as cross-trained backup to the President's EA to ensure continuity of executive support.
Provide support for the President's calendar, communication preparation, prioritization of requests, and ad hoc administrative needs.
Assist with board-related materials and confidential documentation as assigned.

Office Management & Administrative Operations

Serve as the primary on-site contact for day-to-day office operations.
Receive and distribute mail and packages; manage courier services.
Maintain office supply inventory and proactively restock as needed.
Submit and track facility and maintenance requests, coordinate with building management and service providers.
Assist with office equipment upkeep, vendor coordination, and service scheduling.
Ensure shared spaces remain organized, functional, and presentable.

Qualifications

Required

5+ years of executive support experience, including direct support to senior leadership.
Experience balancing executive support with administrative or office management responsibilities.
Strong organizational and project management skills, with the ability to prioritize competing demands.
Professional communication skills with strong attention to detail.
Proficiency with Microsoft Office Suite, Google Workspace, and collaboration tools.
Ability to travel periodically for corporate events.

Preferred

Experience supporting more than one executive or department.
Familiarity with privately-held company or family office.

Bachelor degree or minimum Associates Degree.

Competencies

Proactive & resourceful: Anticipates needs and solves problems independently.
Service-oriented: Provides reliable support to executives and colleagues at all levels.
Detail-driven: Maintains accuracy in documentation, communication, and logistics.
Adaptable: Works well in dynamic environments with shifting priorities.
Trustworthy: Maintains confidentiality and uses professional discretion at all times.

Work Environment and Physical Requirements

Office environment with routine use of computers and standard equipment.
Occasional lifting of supplies or materials up to 25 pounds, particularly during event support.
Flexibility to support periodic early mornings, evenings, or extended hours around major events.
Overnight travel required.

En Español:

Administrador ejecutivo

JES Holdings es una familia privada de empresas con más de 650 empleados. Desde sus inicios en 1984, nuestra experiencia ha crecido de comunidades asequibles de viviendas multifamiliares y de ancianos a centros de atención de enfermería y atención de memoria calificados, comunidades de apartamentos y lofts de precio de mercado, renovaciones históricas y comunidades independientes de personas mayores de mercado.

Nuestro crecimiento es el resultado de nuestro compromiso de crear asociaciones a través de las cuales nos esforzamos por atender las necesidades específicas de cada cliente con integridad, puntualidad y profesionalismo sin igual.

JES Holdings se enorgullece de hacer inversiones sólidas que brindan rendimientos tanto financieros como dentro de las comunidades en las que operamos. Nuestra mayor inversión es nuestro personal de profesionales dedicados que defienden la visión de JES y impulsan el negocio. Buscamos y recompensamos la dedicación, la innovación, la creatividad y el trabajo duro en cada uno de nuestros miembros del equipo.

Buscamos activamente un administrador ejecutivo en nuestra oficina de Atlanta.

Resumen de la posición

El Asistente Ejecutivo (EA) del SVP de Operaciones proporciona soporte administrativo, operativo y logístico de alto nivel al SVP y a su equipo de liderazgo para garantizar las operaciones diarias sin problemas y la ejecución exitosa de las prioridades organizacionales. Este papel también sirve como respaldo para la EA al presidente, ayudando con eventos corporativos clave y proporcionando continuidad durante las ausencias o períodos de pico. Además, este puesto gestiona tareas administrativas generales de la oficina para mantener un entorno de oficina eficiente, organizado y bien equipado. El candidato ideal es proactivo, altamente organizado, y cómodo balanceando el apoyo a nivel ejecutivo con responsabilidades prácticas de administración de oficina.

Responsabilidades clave

Apoyo al SVP de Operaciones

Gestionar calendarios complejos y coordinar la planificación de reuniones, la logística y los materiales.
Monitorear las iniciativas operativas; elaborar informes, distribuir y realizar un seguimiento de las tareas a tiempo para garantizar el cumplimiento de los plazos.
Coordinar viajes e itinerarios; procesar informes de gastos y facturas de proveedores.
Servir como punto de contacto para equipos internos y socios externos en nombre del SVP.

Apoyo a la Oficina del Presidente

Servir como respaldo de entrenamiento cruzado para la EA del Presidente para garantizar la continuidad del apoyo ejecutivo.
Proporcionar apoyo al calendario del Presidente, la preparación de las comunicaciones, la prioridad de las solicitudes y las necesidades administrativas ad hoc.
Asistir con materiales relacionados con la junta y documentación confidencial según sea asignado.

Gestión de la oficina y operaciones administrativas

Servir como el principal contacto en el lugar para las operaciones diarias de la oficina.
Recibir y distribuir correo y paquetes; gestionar los servicios de mensajería.
Mantener un inventario de suministros de oficinas y reabastecerlos de manera proactiva según sea necesario.
Presentar y realizar un seguimiento de las solicitudes de instalaciones y mantenimiento, coordinarse con la administración de edificios y los proveedores de servicios.
Ayudar con el mantenimiento de equipos de oficina, la coordinación de proveedores y la programación de servicios.
Asegurar que los espacios compartidos permanezcan organizados, funcionales y presentables.

Qualificaciones

Se requiere

5+ años de experiencia en apoyo ejecutivo, incluido el apoyo directo a los altos cargos.
Experiencia en el equilibrio entre el apoyo ejecutivo y las responsabilidades administrativas o administrativas.
Fuertes habilidades de organización y gestión de proyectos, con la capacidad de priorizar las demandas de la competencia.
Habilidades profesionales de comunicación con gran atención al detalle.
Proficiencia con Microsoft Office Suite, Google Workspace y herramientas de colaboración.
Capacidad para viajar periódicamente para eventos corporativos.

Prefiero

Experiencia en apoyar a más de un ejecutivo o departamento.
Familiarización con una empresa privada o una oficina familiar.
Grado de licenciatura o grado mínimo de asociados.

Competencias

Proactivo y ingenioso: Anticipa las necesidades y resuelve los problemas de forma independiente.
Orientación al servicio: Proporciona apoyo confiable a los ejecutivos y colegas de todos los niveles.
Detallado: mantiene la precisión en la documentación, comunicación y logística.
Adaptable: Funciona bien en entornos dinámicos con prioridades cambiantes.
Confiable: mantiene la confidencialidad y utiliza discreción profesional en todo momento.

Medio ambiente de trabajo y requisitos físicos

Ambiente de oficina con uso rutinario de computadoras y equipos estándar.
El levantamiento ocasional de suministros o materiales de hasta 25 libras, especialmente durante el apoyo al evento.
Flexibilidad para apoyar periódicamente las primeras mañanas, las tardes o horas extendidas alrededor de eventos importantes.
Se requiere un viaje nocturno.

","

Executive Administrator

JES Holdings is a privately-held family of companies with over 650 employees. Since our beginning in 1984, our ...","Fairway Management is hiring: Executive Assistant & Event Planner in Atlanta",[108],["B","3521742184"],"Work at Fairway Management","16 hours ago","/jobs/3521742184-fairway-management-is-hiring-executive-assistant-event-planner-in-atlanta","Fairway Management is hiring: Executive Assistant & Event Planner...","Atlanta, GA, United States","/jobs?keyword=Fairway+Management","/jobs?location=Atlanta%2C+GA%2C+United+States","/jobs?keyword=Fairway+Management+is+hiring%3A+Executive+Assistant+%26+Event+Planner...",{"_64":65,"_66":109,"_68":110,"_70":111,"_72":112},"Atlanta","Atlanta, GA, United States, 30383","GA","30383",["D",1777377600000],"ClearanceJobs","Executive Assistant

Overview Employment in this role is conditional upon successful execution of the contract by the client. The Executive Assistant provides high-level administrative and operational support to senior executives and project leadership, ensuring efficient office and project operations in support of the client's requirements. The Executive Assistant acts as a key liaison between the executive team, internal staff, stakeholders, and external partners, facilitating effective communication, scheduling, and documentation. This position aligns with Cayuse's core values of Innovation, Excellence, Collaboration, Adaptability, and Integrity by fostering technical solutions that meet customer needs, promoting teamwork, and prioritizing quality in deliverables.
Responsibilities Key Responsibilities
Provide executive administrative support using the MS Office Suite.
Apply working knowledge of MilPDS, GTC, DTS, ERM, and DDR to support administrative processes as required.
Provide administrative and program support to the Commander's Support Staff (CSS) (e.g. In/Out processing, monitoring/managing performance reports, and other programs assigned by the client.
Provide administrative support to squadron senior leadership (e.g. calendars, meetings, correspondence, travel).
Support coordination of schedules, correspondence, and administrative documentation.
Other duties as assigned.
Qualifications Qualifications - Here's What You Need The qualifications and skills listed below are intended to provide a general overview of the requirements for this position. However, due to the anticipated nature of the contract and the absence of a finalized task order from the client, this list should not be considered all-encompassing. Additional qualifications, certifications, skills, or experience specific to the client's requirements may be identified and requested upon award of the task order. Candidates should demonstrate flexibility and a willingness to adapt to evolving responsibilities as outlined by the client.
Executive Assistant Journeyman:

Associate's degree or approved equivalent experience.
5 years' related experience, Working knowledge of MilPDS, GTC, DTS, ERM, and DOR.
Active Secret Security Clearance.

Minimum Skills:
Exceptional interpersonal skills with the ability to communicate in a clear, professional, and articulate manner.
Exceptional verbal and written communication skills.
Excellent organizational, analytical, and problem-solving skills with high-level attention to detail.
Ability to analyze systems and procedures.
Strong multitasking skills with the ability to manage multiple design streams across concurrent work effort.
Must be self-motivated and able to work well independently as well as on a multi-functional team.
Ability to handle sensitive and confidential information appropriately.
Our Commitment to you / overview of benefits
Medical, Dental and Vision Insurance; Wellness Program
Flexible Spending Accounts (Healthcare, Dependent Care, Commuter)
Short-Term and Long-Term Disability options
Basic Life and AD&D Insurance (Company Provided)
Voluntary Life and AD&D options
401(k) Retirement Savings Plan with matching after one year
Paid Time Off
Reports to: Managing Director Working Conditions
Professional office environment, with the ability to work onsite in the main office.
Must be physically and mentally able to perform duties extended periods of time.
Ability to use a computer and other office productivity tools with sufficient speed to meet the demands of this position.
Must be able to establish a productive and professional workspace.
Must be able to sit for long periods of time looking at computer screen.
May be asked to work a flexible schedule which may include holidays.
May be asked to travel for business or professional development purposes.
May be asked to work hours outside of normal business hours.
Other Duties: Please note this job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Cayuse is an Equal Opportunity Employer. All employment decisions are based on merit, qualifications, skills, and abilities. All qualified applicants will receive consideration for employment in accordance with any applicable federal, state, or local law. Pay Range USD $0.00 - USD $0.00 /Yr. group id: 10323520
","Executive Assistant

Overview Employment in this role is conditional upon successful execution of the contract by the client. The Executive...","Executive Assistant Jobs",[126],["B","3522819805"],"Work at ClearanceJobs","/jobs/3522819805-executive-assistant-jobs","Hurlburt Field, FL, United States","/jobs?keyword=ClearanceJobs","/jobs?location=Hurlburt+Field%2C+FL%2C+United+States","/jobs?keyword=Executive+Assistant+Jobs",{"_64":65,"_66":127,"_68":128,"_70":129,"_72":130},"Hurlburt Field","Hurlburt Field, FL, United States, 32544","FL","32544",["D",1777392000000],"Wayne State","Executive Assistant, Human Resources

Wayne State University is searching for an experienced Executive Assistant, Human Resources at its Detroit campus location.
Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.
Essential Functions (Job Duties):

Reports to and provides executive-level assistance to the Associate Vice President and Chief Human Resources Officer. Support the productivity and effectiveness of the executive and their team leaders. Supports the triage and prioritization of activities of the executive and their team in a fast-paced environment requiring high degree of integrity, confidentiality, trust, judgment, discretion, timeliness, and accuracy. The team leaders consist of the directors who manage teams within HR Client Services, Total Rewards, HR Analytics and Reporting, Payroll, Organization and Employee Development, and Employee and Labor Relations. Proactively anticipates the needs and helps support improvements to build capacity for the team. Oversees various HR activities and projects and ensures that the day-to-day assigned operations are running both smoothly and efficiently. Provides periodic reporting on the fiscal management of HR activities.
Oversees and executes fiscal and administrative management tasks related to preparing and managing purchase requisitions and purchase orders, internal requisition billings, special payment authorizations, reviewing and paying vendor invoices timely and accurately, resolving billing disputes, ordering supplies, procurement card usage, travel management, accounting and reporting, and consolidated budget versus actual analysis for the HR division. Perform these tasks using the University's administrative systems (i.e., Banner, WayneBuy, Concur, Appworx, CS Gold/OneCard, Cognos and Procard Transaction Management System). Maintains budget reports and provides regular reporting on the status of purchase orders, supply purchases, and tracks vendor payments using Excel or other systems (i.e., Contract management, Banner, Cognos). Serve as the primary liaison for facility and IT needs for the HR department coordinating resolutions and ensuring operational continuity. Leads and coordinates special projects as assigned. Develops and implements project plans, timelines and communications strategies ensuring alignment to HR priorities and successful and timely delivery. Serves on HR committees and programs as needed (i.e., University Employee Recognition program, quarterly department meetings, HR training programs, and annual HR retreat) contributing to planning, coordination, and implementation. Manages a highly complex and dynamic executive calendar, exercising discretion and judgment to analyze and appropriately prioritize complicated and challenging schedules; respond to frequent changes in schedules; set priorities. Coordinate and organize meetings and other events, including large and off-campus events. Maintain meeting minutes for all HR Leadership Team (HRLT) and other meetings involving the AVP/CHRO. Maintain a log of follow up activities and provide a weekly status report of such to the AVP. Coordinate all logistical aspects of meetings and events to ensure that all meetings and other events have appropriate agendas, meeting materials locations, supplies, audio-visual equipment, participants, and other needs met well in advance of such meetings. Order supplies as needed for events, meetings, day-to-day work for all HR staff. Prepare itineraries, agenda packets and travel arrangements for the AVP and other HR leaders as needed. Create and maintain travel folders from start to finish of event. Support the AVP in management of HR contracts and coordinates the request for proposal (RFP) process. Prepare and monitor the status and progress of various performance metrics and key deliverables established by the AVP to include, but not limited to, incoming requests for problem resolution, requests for HR data, departmental and/or team projects, timelines, staffing levels, cycle times, and other reporting as needed. Track and help drive accountability for completion of key deliverables and follow up on outstanding items. Develop and deliver executive-level reports, dashboards and presentations for the AVP and team leaders on a regular basis using Microsoft tools (i.e., Word, Excel, Power Point). Prioritize and independently respond to inquiries with a high degree of professionalism, confidentiality, discretion, and independent judgment in a timely manner. Provide guidance and assistance to department leadership, directors, managers and staff on behalf of the AVP as necessary. Prepares and edits executive communications to include memos, letters, meeting agendas, summary notes, reports, spreadsheets, charts, and presentations. Handle highly sensitive and confidential information with prudence and discretion. Manage physical and electronic reference system to provide historical accuracy and to promote collaboration with the HRLT and their team. Manage correspondence and communication (verbal, written, and e-mail), taking appropriate action when possible; clarify and organize required action on behalf of the CHRO. Coordinates the preparation and delivery of materials to executives and Board of Governors. Coordinates all other needs for HR including processing web time-entry (WTE), building and HR suite access, and managing the flow of information in support of remote personnel. Prepares and maintains HR departmental lists related to staff emergency contact information, computing and other university equipment, office/desk keys. Serves as a back-up for the building coordinator when needed. Supervises student interns in the execution of HR projects and tasks. Manages the day-to-day office functions including coordinating personnel actions and developing policies, procedures and business office processes to improve overall operational performance. Identify and recommend resolution of operational issues. Serve as liaison with internal and external contacts and represent the department as directed. Oversee and manage space planning and allocation. Welcome guests and customers by greeting them, in person or on the telephone; answering or directing inquiries. Screen/triage telephone calls and visitors of the AVP as needed. Other duties as assigned.
Job Reports to: Vice President/AVP/Dean. Leadership Accountability: Implements operating plans. Financial Accountability: Monitors expenditures. Customer Accountability: Interfaces with officials and executives. Freedom to Act: Subject to regular review by supervisor.
Qualifications:

Minimum Qualifications Education Bachelor's degree. Bachelor's degree in business administration or a related discipline, or an equivalent combination of education and experience.
Experience Specialist (minimum 5 years of job-related experience). Minimum 5 years job related experience, including demonstrated ability to provide administrative support at the executive level and experience in program coordination or office management roles. Prior experience in higher education preferred.
Knowledge, Skills and Abilities Strong interpersonal skills and proven ability to build collaborative relationships. Strong ethical values with exemplary level of integrity and confidentiality. Strong written and verbal communication skills. Strong ability to exercise initiative, diplomacy, discretion and confidentiality with a high degree of trust and a positive, service-oriented attitude. Excellent organization skills with the ability to organize and coordinate a dynamic workload and complete multiple tasks within established and changing deadlines. Strong ability to think proactively and prioritize work. Strong ability to exercise judgment with incomplete information. Excellent computer skill proficiency and demonstrated ability to advance technical skills. Extensive proficiency with Microsoft Office Suite, Word, Excel (including charts and graphs), and Power Point. Ability to create presentations with Power Point or equivalent software. Strong presentation skills are preferred. Comfort with and ability to adapt in a changing technical environment.
School/College/Division:

H49 - Human Resources
Primary Department:

H4901 - HR Client Services
Employment Type:

Regular Employee
Job type: Full Time
Job category: Staff/Administrative
Funding/Salary Information:

Compensation type: Annual Salary
Salary minimum: $65,000
Salary hire maximum: $80,000
Working Conditions:

Flexibility to work evenings and weekends as needed.
Job Openings:

Number of openings: 1
Reposted position: No
Background Check Requirements:

University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.
","Executive Assistant, Human Resources

Wayne State University is searching for an experienced Executive Assistant, Human Resources at its De...","Executive Assistant, Human Resources",[144],["B","3521960829"],"Work at Wayne State","/jobs/3521960829-executive-assistant-human-resources","Detroit, MI, United States","/jobs?keyword=Wayne+State","/jobs?location=Detroit%2C+MI%2C+United+States","/jobs?keyword=Executive+Assistant%2C+Human+Resources",{"_64":65,"_66":145,"_68":146,"_70":147,"_72":148},"Detroit","Detroit, MI, United States, 48228","MI","48228",211,"name","Mansueto Ventures","agency","logo","https://production-rails-default.s3.us-east-2.amazonaws.com/public/legacy-logos/109473.JPG","slug","mansueto-ventures-careers","

Mansueto Ventures is home to two of the most iconic and vibrant brands in business publishing: Inc. and Fast Company. Every day, the content, awards, and events produced help entrepreneurs and innovators succeed by providing useful insights, sparking essential conversations, and offering much-needed inspiration.

Inc. is the voice of the American entrepreneur, inspiring and documenting the risk-takers and ultra-driven go-getters who represent the most dynamic force in the American economy.
Fast Company is the world’s leading business media brand, focusing on innovation in technology, leadership, and design to inspire readers to shape the future of business.

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