Part-Time Distribution Assistant
Paylocity, Schaumburg, IL, United States
Operations Distribution Assistant
The Distribution Assistant plays an integral role in making sure we provide exceptional service to our clients by accurately preparing and packaging payroll checks for delivery. Once a payroll has been processed it is the responsibility of the distribution team to ensure that over two million payroll checks per month are accurately packaged and picked up by the courier service. The distribution team prints, inserts, and packs payroll checks shipping to clients based on their needs.
Location: 1400 American Lane, Suite 1000
Pay: $18/hr
Schedule: Monday - Wednesday, 11:00 AM - 8:30 PM CST
Primary Responsibilities
Accurately match each order's checks/vouchers and ensure printing and packing instructions are followed.
Review and sign off all pack out sheets for approval indicating appropriate processes were followed.
Perform weekly inventory to ensure appropriate stocking of supplies.
Safely operate and troubleshoot printers, sealers, and inserting equipment.
Perform operator maintenance and minor repairs to printing and finishing equipment.
Act as keyholder to open and close distribution center. (If needed)
Interact directly with outside technicians for more advanced equipment repair as necessary. Make service calls as needed for critical equipment repairs.
Assist with inventory control by conducting weekly inventory counts.
Department equipment and procedural SME's providing feedback to management, assist with training new hires, and keep training material up to date.
Respond and send e-mails related to CRM inquiries for any quality defects, tracking queries, delivery issue(s) and can remediate the issue and follow-up accordingly to determine root cause.
Timely and proactively follow-up on client requests for resolution.
Assist with the printing and preparation of advanced Tax Distribution work. (If needed)
Research and maintain key intradepartmental documentation.
Responsible in assisting nightly audit for accuracy and take corrective action on identifiable issues along with sending the tracking files in a timely manner.
Responsible for communication with shipping couriers as needed.
Provide feedback during team huddles and 1-1 meetings.
Available to work a fixed schedule, Part-time 3 days a week 8+ hours per day at the direction of the Manager and Full-time up to at least 5 days/40 hours per week.
Responsible for partnering with the Tax Distribution team to ensure mailing of timely payments to various state/local tax agencies, providing exceptional service to clients by accurately preparing and packaging agency checks for delivery.
Work overtime as needed, especially during year-end.
Other duties and projects as assigned.
Education and Experience
Experience in packing, mail room or distribution environment desirable.
High School or GED equivalent preferred.
Must have 6 months of experience working at a PCTY Distribution center. (if transitioning from Part-time to Full-time.)
Strong attention to detail required
Must be able to work independently with minimal supervision
Physical Requirements
Mobility is required to stand for long periods, sitting, walking, and bending.
Ability to regularly lift, hold and carry objects weighing up to 30 pounds.
Ability to sit for extended periods: The role requires sitting at a desk or workstation for long periods, typically 7-8 hours a day.
Use of computer and phone systems: The employee must be able to operate a computer, use phone systems, and type. This includes using multiple software programs and inquiries simultaneously.
Paylocity is an equal-opportunity employer. Paylocity is committed to the full inclusion of all individuals. We recruit, train, compensate, and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. At Paylocity, we believe diversity makes us better.
We comply with federal and state disability laws and make reasonable accommodations for applicants and employees with disabilities. To request reasonable accommodation in the job application or interview process, please contact accessibility@paylocity.com. This email address is exclusively designated for such requests, aligning with federal and state disability laws. Please do not send resumes to this email address, as they will be removed.
The Distribution Assistant plays an integral role in making sure we provide exceptional service to our clients by accurately preparing and packaging payroll checks for delivery. Once a payroll has been processed it is the responsibility of the distribution team to ensure that over two million payroll checks per month are accurately packaged and picked up by the courier service. The distribution team prints, inserts, and packs payroll checks shipping to clients based on their needs.
Location: 1400 American Lane, Suite 1000
Pay: $18/hr
Schedule: Monday - Wednesday, 11:00 AM - 8:30 PM CST
Primary Responsibilities
Accurately match each order's checks/vouchers and ensure printing and packing instructions are followed.
Review and sign off all pack out sheets for approval indicating appropriate processes were followed.
Perform weekly inventory to ensure appropriate stocking of supplies.
Safely operate and troubleshoot printers, sealers, and inserting equipment.
Perform operator maintenance and minor repairs to printing and finishing equipment.
Act as keyholder to open and close distribution center. (If needed)
Interact directly with outside technicians for more advanced equipment repair as necessary. Make service calls as needed for critical equipment repairs.
Assist with inventory control by conducting weekly inventory counts.
Department equipment and procedural SME's providing feedback to management, assist with training new hires, and keep training material up to date.
Respond and send e-mails related to CRM inquiries for any quality defects, tracking queries, delivery issue(s) and can remediate the issue and follow-up accordingly to determine root cause.
Timely and proactively follow-up on client requests for resolution.
Assist with the printing and preparation of advanced Tax Distribution work. (If needed)
Research and maintain key intradepartmental documentation.
Responsible in assisting nightly audit for accuracy and take corrective action on identifiable issues along with sending the tracking files in a timely manner.
Responsible for communication with shipping couriers as needed.
Provide feedback during team huddles and 1-1 meetings.
Available to work a fixed schedule, Part-time 3 days a week 8+ hours per day at the direction of the Manager and Full-time up to at least 5 days/40 hours per week.
Responsible for partnering with the Tax Distribution team to ensure mailing of timely payments to various state/local tax agencies, providing exceptional service to clients by accurately preparing and packaging agency checks for delivery.
Work overtime as needed, especially during year-end.
Other duties and projects as assigned.
Education and Experience
Experience in packing, mail room or distribution environment desirable.
High School or GED equivalent preferred.
Must have 6 months of experience working at a PCTY Distribution center. (if transitioning from Part-time to Full-time.)
Strong attention to detail required
Must be able to work independently with minimal supervision
Physical Requirements
Mobility is required to stand for long periods, sitting, walking, and bending.
Ability to regularly lift, hold and carry objects weighing up to 30 pounds.
Ability to sit for extended periods: The role requires sitting at a desk or workstation for long periods, typically 7-8 hours a day.
Use of computer and phone systems: The employee must be able to operate a computer, use phone systems, and type. This includes using multiple software programs and inquiries simultaneously.
Paylocity is an equal-opportunity employer. Paylocity is committed to the full inclusion of all individuals. We recruit, train, compensate, and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. At Paylocity, we believe diversity makes us better.
We comply with federal and state disability laws and make reasonable accommodations for applicants and employees with disabilities. To request reasonable accommodation in the job application or interview process, please contact accessibility@paylocity.com. This email address is exclusively designated for such requests, aligning with federal and state disability laws. Please do not send resumes to this email address, as they will be removed.