Accounting Clerk- Accounts Receivable
Transcat, Rochester, NY, United States
Accounting Clerk
The Accounting Clerk plays a key role in maintaining the financial health of the organization by managing incoming payments, monitoring outstanding balances, and ensuring accurate, timely billing. This position requires strong attention to detail, excellent communication skills, and the ability to work collaboratively across departments.
Responsibilities
Key Responsibilities:
Payment Processing
Record and apply customer payments from various banks (checks, ACH, wire transfers)
Reconcile daily cash receipts and resolve discrepancies
Compliance & Documentation
Maintain accurate financial records in accordance with company policies.
Support audits by providing documentation and explanations
Ensure confidentiality and security of financial data
Assists with the verification and entering of invoices, expenses and credits for payment to vendors and employees. Monitors due dates to ensure timely and accurate payments to foreign vendors.
Responds to vendor and customer inquiries.
Ensures compliance with company commitment and spending policies and assists internal managers and other responsible users in proper procedures.
Prepares vouchers for payment.
Prepares batches of customer payments deposited into our bank accounts for posting to the receivable ledger.
Enters internal credit memos, refund requests, and adjustments.
Conducts research and/or reconciles vendor and customer accounts, as necessary.
May assist in reviews, investigations and corrections of errors and inconsistencies in financial entries, documents, and reports.
Reconciles cash receipts to daily bank deposits and tracks deposit activity.
Assists with organizing and maintaining file system of accounting records.
May assist with special projects and the external auditors, as needed.
Other duties as assigned
Qualifications
Education and Experience
Associates degree or equivalent from accredited two-year college preferred; 1-3 years related experience and/or training in Account Receivable or general accounting; or equivalent combination of education and experience.
Intermediate level experience using Excel.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl. The employee is occasionally required to sit and talk or hear. Specific vision abilities required by this job include close vision, color vision and ability to adjust focus.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
Equal Opportunity and Non-Discrimination
Transcat is an equal-opportunity employer and prohibits discrimination based on any protected status. As required by United States law, all qualified applicants will receive consideration for employment without regard to age, color, disability, genetic predisposition or carrier status, national origin, race, religion, sex (including pregnancy, sexual orientation, and gender identity), status as a protected veteran, or as a member of any other protected group or activity under federal, state, and local law.
We will make reasonable accommodations for employees with disabilities to enable them to perform the essential functions of their position unless doing so poses an undue hardship to the company or a direct threat to health or safety.
The Accounting Clerk plays a key role in maintaining the financial health of the organization by managing incoming payments, monitoring outstanding balances, and ensuring accurate, timely billing. This position requires strong attention to detail, excellent communication skills, and the ability to work collaboratively across departments.
Responsibilities
Key Responsibilities:
Payment Processing
Record and apply customer payments from various banks (checks, ACH, wire transfers)
Reconcile daily cash receipts and resolve discrepancies
Compliance & Documentation
Maintain accurate financial records in accordance with company policies.
Support audits by providing documentation and explanations
Ensure confidentiality and security of financial data
Assists with the verification and entering of invoices, expenses and credits for payment to vendors and employees. Monitors due dates to ensure timely and accurate payments to foreign vendors.
Responds to vendor and customer inquiries.
Ensures compliance with company commitment and spending policies and assists internal managers and other responsible users in proper procedures.
Prepares vouchers for payment.
Prepares batches of customer payments deposited into our bank accounts for posting to the receivable ledger.
Enters internal credit memos, refund requests, and adjustments.
Conducts research and/or reconciles vendor and customer accounts, as necessary.
May assist in reviews, investigations and corrections of errors and inconsistencies in financial entries, documents, and reports.
Reconciles cash receipts to daily bank deposits and tracks deposit activity.
Assists with organizing and maintaining file system of accounting records.
May assist with special projects and the external auditors, as needed.
Other duties as assigned
Qualifications
Education and Experience
Associates degree or equivalent from accredited two-year college preferred; 1-3 years related experience and/or training in Account Receivable or general accounting; or equivalent combination of education and experience.
Intermediate level experience using Excel.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl. The employee is occasionally required to sit and talk or hear. Specific vision abilities required by this job include close vision, color vision and ability to adjust focus.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
Equal Opportunity and Non-Discrimination
Transcat is an equal-opportunity employer and prohibits discrimination based on any protected status. As required by United States law, all qualified applicants will receive consideration for employment without regard to age, color, disability, genetic predisposition or carrier status, national origin, race, religion, sex (including pregnancy, sexual orientation, and gender identity), status as a protected veteran, or as a member of any other protected group or activity under federal, state, and local law.
We will make reasonable accommodations for employees with disabilities to enable them to perform the essential functions of their position unless doing so poses an undue hardship to the company or a direct threat to health or safety.