Project Assistant (Temp)
Fund for Public Health in NYC, Long Island City, NY, United States
Project Assistant, Infant Mortality Action Team (IMAT)
BMIRH seeks an enthusiastic, motivated Project Assistant to support administrative and coordination tasks of the IMAT project. This is a grant-funded, part-time, temporary position located at the DOHMH office in Long Island City. The candidate will be required to sit in the DOHMH office during work hours (9am to 5pm) and will work up to 2 days a week for an estimated 36 weeks. Minimal travel within the NYC boroughs may be required.
This position will report to the Deputy Director of IMAT project within the Research and Evaluation Unit of BMIRH, working in close collaboration with the Director of Research and Evaluation and the Executive Director for Maternal and Child Health as well as other team members, as needed. Broadly, the Project Assistant will be responsible for providing administrative and coordination support to the Project team.
Responsibilities:
Training and orientation
Take required DOHMH CITI training online course
Receive orientation to BMIRH's IMAT project and Sudden Unexpected Infant Death (SUID) Surveillance work
General administrative support
Provide administrative support for the management of consultants and other IMAT project activities
Support project implementation plan and tracking systems
Set up meetings, support creation of agendas, and prepare meeting notes
Work closely with the supervisor and others to field abstractor queries on data abstraction.
Coordinate and liaise with the Fund for Public Health (FPHNY) to ensure completion of payment of consultants
Assist with data entry as requested
Assist in creation and coordination of IMAT action team
Assist in developing community action team protocols and in developing foundational documents for community action team recruitment efforts
Assist in recruitment of community action team members
Assist in development and dissemination of application materials and invites
Assist in reviewing applications with team members
Collaborate with Action Team Facilitator and Executive Director in developing strategic plan and other documents for community action team meetings
Assist in administrative preparation and meeting follow-up of in-person community action team meetings
Assist in design and maintain tracking and other documents related to action team membership and meetings
Maintain updated listservs and governance documents for in-person and virtual meetings
Prepare, coordinate, submit, and track consultant/temp and vendor (facility/food) invoices across multiple funding streams and ensure payment
Other duties as assigned to support the overall goals and mission of the department/organization.
Requirements:
Commitment to furthering infant health, reproductive justice, and health equity
Exceptional written and verbal communication skills
Excellent organizational skills and attention to detail
Experience organizing small- and large-scale, high-level meetings
Experience in MS Office, including MS Word, Excel, PowerPoint, and Access
Comfort with a fast-paced, collaborative, interdisciplinary work environment
Experience handling highly sensitive personal health information and maintaining strict confidentiality protocols, preferable
Bachelor's degree
Employment is contingent upon the successful completion of a background check
Benefits:
This position will be hired through a staffing agency. This position does not include benefits or paid holidays.
Equal Employment Opportunity Statement:
FPHNY is an equal opportunity employer and prohibits discrimination and harassment of any kind. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age, disability, genetic information, marital status, veteran status, or any other legally protected status.
At-Will Employment Statement:
Employment with FPHNY is at-will, meaning that either the employee or the company may terminate the employment relationship at any time, with or without cause, and with or without notice. This job description does not constitute a contract of employment.
Residency Requirement:
You must live in the New York City Tri-state area (NY, NJ, CT) to be considered for a position at FPHNY.
BMIRH seeks an enthusiastic, motivated Project Assistant to support administrative and coordination tasks of the IMAT project. This is a grant-funded, part-time, temporary position located at the DOHMH office in Long Island City. The candidate will be required to sit in the DOHMH office during work hours (9am to 5pm) and will work up to 2 days a week for an estimated 36 weeks. Minimal travel within the NYC boroughs may be required.
This position will report to the Deputy Director of IMAT project within the Research and Evaluation Unit of BMIRH, working in close collaboration with the Director of Research and Evaluation and the Executive Director for Maternal and Child Health as well as other team members, as needed. Broadly, the Project Assistant will be responsible for providing administrative and coordination support to the Project team.
Responsibilities:
Training and orientation
Take required DOHMH CITI training online course
Receive orientation to BMIRH's IMAT project and Sudden Unexpected Infant Death (SUID) Surveillance work
General administrative support
Provide administrative support for the management of consultants and other IMAT project activities
Support project implementation plan and tracking systems
Set up meetings, support creation of agendas, and prepare meeting notes
Work closely with the supervisor and others to field abstractor queries on data abstraction.
Coordinate and liaise with the Fund for Public Health (FPHNY) to ensure completion of payment of consultants
Assist with data entry as requested
Assist in creation and coordination of IMAT action team
Assist in developing community action team protocols and in developing foundational documents for community action team recruitment efforts
Assist in recruitment of community action team members
Assist in development and dissemination of application materials and invites
Assist in reviewing applications with team members
Collaborate with Action Team Facilitator and Executive Director in developing strategic plan and other documents for community action team meetings
Assist in administrative preparation and meeting follow-up of in-person community action team meetings
Assist in design and maintain tracking and other documents related to action team membership and meetings
Maintain updated listservs and governance documents for in-person and virtual meetings
Prepare, coordinate, submit, and track consultant/temp and vendor (facility/food) invoices across multiple funding streams and ensure payment
Other duties as assigned to support the overall goals and mission of the department/organization.
Requirements:
Commitment to furthering infant health, reproductive justice, and health equity
Exceptional written and verbal communication skills
Excellent organizational skills and attention to detail
Experience organizing small- and large-scale, high-level meetings
Experience in MS Office, including MS Word, Excel, PowerPoint, and Access
Comfort with a fast-paced, collaborative, interdisciplinary work environment
Experience handling highly sensitive personal health information and maintaining strict confidentiality protocols, preferable
Bachelor's degree
Employment is contingent upon the successful completion of a background check
Benefits:
This position will be hired through a staffing agency. This position does not include benefits or paid holidays.
Equal Employment Opportunity Statement:
FPHNY is an equal opportunity employer and prohibits discrimination and harassment of any kind. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age, disability, genetic information, marital status, veteran status, or any other legally protected status.
At-Will Employment Statement:
Employment with FPHNY is at-will, meaning that either the employee or the company may terminate the employment relationship at any time, with or without cause, and with or without notice. This job description does not constitute a contract of employment.
Residency Requirement:
You must live in the New York City Tri-state area (NY, NJ, CT) to be considered for a position at FPHNY.