Administrative Clerk II - File Clerk (District Attorney's Office)
GovernmentJobs.com, Elkhorn, WI, United States
File Clerk
This position is responsible for pulling files for court calendars, processing electronic documents, entering arrest reports and case information into the District Attorney's Office case management system and general filing. The File Clerk also backs up the other Administrative Clerk II's in their absence.
Schedule: Days: Monday - Friday Work Hours: 8:00 am to 4:30 pm Hours Per Shift : 8 Shifts Per Pay Period: 10 FTE: 1.00 Applications are being accepted from current County employees as well as members of the public.
Essential Duties and Responsibilities
This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.
Maintain the office calendar for appointments and court hearings; locate, arrange and organize files for court calls.
Manage the eFiling database; process documents received and determine appropriate action; forward documents to the appropriate prosecutor or support staff in accordance with office policy.
Scan, attach and eFile invoices for process service.
Retrieve and process mail; process certified documents received from the Clerk of Courts.
Assist the public by greeting visitors in person, by telephone, or through email while protecting privacy, sensitive or confidential information; perform initial screening and direct the public to the appropriate prosecutor or support staff in accordance with office policy.
Schedule and coordinate appointments with law enforcement officers, defense attorneys, defendants and other state or county department personnel as needed.
Enter person and case information from arrest reports submitted by law enforcement agencies into the District Attorney case management system and assign DA case numbers.
Monitor, inventory, and order office supplies.
General filing, locating files for papers received, and routing papers and files in accordance with office policy.
Provide back up to the other Administrative Clerk II's as needed.
Other duties as assigned.
Demonstrate a commitment to county safety and risk management efforts.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
High school diploma or equivalent and one to three years of relevant prior experience. Proven experience in ability to add, subtract, multiply, and divide all units of measure, using whole numbers, common fractions, and decimals.
Ability to monitor and maintain confidentiality.
Ability to communicate effectively both verbally and in writing.
Ability to balance the demands of varying workload responsibilities and deadlines.
Selection Process
Formal electronic application; rating of education and experience; oral department interview; reference check; background check including fingerprinting; and post-offer medical examination including drug screen. Other job-related tests may be required.
An Equal Opportunity Employer
This position is responsible for pulling files for court calendars, processing electronic documents, entering arrest reports and case information into the District Attorney's Office case management system and general filing. The File Clerk also backs up the other Administrative Clerk II's in their absence.
Schedule: Days: Monday - Friday Work Hours: 8:00 am to 4:30 pm Hours Per Shift : 8 Shifts Per Pay Period: 10 FTE: 1.00 Applications are being accepted from current County employees as well as members of the public.
Essential Duties and Responsibilities
This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.
Maintain the office calendar for appointments and court hearings; locate, arrange and organize files for court calls.
Manage the eFiling database; process documents received and determine appropriate action; forward documents to the appropriate prosecutor or support staff in accordance with office policy.
Scan, attach and eFile invoices for process service.
Retrieve and process mail; process certified documents received from the Clerk of Courts.
Assist the public by greeting visitors in person, by telephone, or through email while protecting privacy, sensitive or confidential information; perform initial screening and direct the public to the appropriate prosecutor or support staff in accordance with office policy.
Schedule and coordinate appointments with law enforcement officers, defense attorneys, defendants and other state or county department personnel as needed.
Enter person and case information from arrest reports submitted by law enforcement agencies into the District Attorney case management system and assign DA case numbers.
Monitor, inventory, and order office supplies.
General filing, locating files for papers received, and routing papers and files in accordance with office policy.
Provide back up to the other Administrative Clerk II's as needed.
Other duties as assigned.
Demonstrate a commitment to county safety and risk management efforts.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
High school diploma or equivalent and one to three years of relevant prior experience. Proven experience in ability to add, subtract, multiply, and divide all units of measure, using whole numbers, common fractions, and decimals.
Ability to monitor and maintain confidentiality.
Ability to communicate effectively both verbally and in writing.
Ability to balance the demands of varying workload responsibilities and deadlines.
Selection Process
Formal electronic application; rating of education and experience; oral department interview; reference check; background check including fingerprinting; and post-offer medical examination including drug screen. Other job-related tests may be required.
An Equal Opportunity Employer