Executive Administrative Specialist
RPI Group Inc, Washington, District of Columbia, United States
Executive Administrative Specialist
RPI Group seeks an Executive Administrative Specialist to support all aspects of program development and management for the Submarine Security Program. This role provides executive-level administrative support to leadership, manages classified and unclassified communications, and coordinates travel, security documentation, and facility operations within a TS/SCI environment.
Coordinate, draft and execute travel orders and vouchers for the Director and Deputy Director, and make arrangements incidental to official business in the Defense Travel System
Arrange lodging reservations, vehicle rentals, and provide logistical information for all TDY locations
Coordinate unclassified itineraries with points of contact for all leadership travel
Receive and route incoming mail and correspondence
Edit, format, and disseminate classified and unclassified correspondence
Maintain a log of received documentation and data as needed and control documents and packages up to the TS/SCI level
Transfer approved data from classified and unclassified networks for approved transmission
Maintain security logs of incoming and outgoing classified materials
Maintain complex meeting and travel schedules for the Director and Deputy Director and answer and route phone calls in a professional manner
Transmit security clearance and classified visit certifications
Ensure all required records are maintained and submitted in an accurate and timely manner
Complete required forms and documents in accordance with government policy and regulations
Manage the logistics associated with all facilities used by the organization to include GENSER and SCI spaces, including coordinating routine cleaning and maintenance schedules, managing reportable equipment inventories, coordinating IT services and equipment, and managing facilities and supply purchases
Submit, monitor, and coordinate visit access requests with appropriate government and program security offices (SSRs/SSOs) for member visits requiring SECRET or higher clearances
Verify GENSER clearances of visitors using DISS
Qualifications & Skills:
Top Secret Security Clearance with SCI eligibility
Strong analytical and writing skills
Proficient in Microsoft Office Suite, DTS, SharePoint, and DISS
57 years of executive level support
Writing skills, reporting skills, supply management, scheduling, Microsoft Office skills, organization, time management, travel logistics, verbal communication
Strong leadership skills, flexibility, resilience, and problem-solving ability
Ability to gain consensus among stakeholders and manage sensitive and confidential situations
EOE, including disability/vets
RPI Group seeks an Executive Administrative Specialist to support all aspects of program development and management for the Submarine Security Program. This role provides executive-level administrative support to leadership, manages classified and unclassified communications, and coordinates travel, security documentation, and facility operations within a TS/SCI environment.
Coordinate, draft and execute travel orders and vouchers for the Director and Deputy Director, and make arrangements incidental to official business in the Defense Travel System
Arrange lodging reservations, vehicle rentals, and provide logistical information for all TDY locations
Coordinate unclassified itineraries with points of contact for all leadership travel
Receive and route incoming mail and correspondence
Edit, format, and disseminate classified and unclassified correspondence
Maintain a log of received documentation and data as needed and control documents and packages up to the TS/SCI level
Transfer approved data from classified and unclassified networks for approved transmission
Maintain security logs of incoming and outgoing classified materials
Maintain complex meeting and travel schedules for the Director and Deputy Director and answer and route phone calls in a professional manner
Transmit security clearance and classified visit certifications
Ensure all required records are maintained and submitted in an accurate and timely manner
Complete required forms and documents in accordance with government policy and regulations
Manage the logistics associated with all facilities used by the organization to include GENSER and SCI spaces, including coordinating routine cleaning and maintenance schedules, managing reportable equipment inventories, coordinating IT services and equipment, and managing facilities and supply purchases
Submit, monitor, and coordinate visit access requests with appropriate government and program security offices (SSRs/SSOs) for member visits requiring SECRET or higher clearances
Verify GENSER clearances of visitors using DISS
Qualifications & Skills:
Top Secret Security Clearance with SCI eligibility
Strong analytical and writing skills
Proficient in Microsoft Office Suite, DTS, SharePoint, and DISS
57 years of executive level support
Writing skills, reporting skills, supply management, scheduling, Microsoft Office skills, organization, time management, travel logistics, verbal communication
Strong leadership skills, flexibility, resilience, and problem-solving ability
Ability to gain consensus among stakeholders and manage sensitive and confidential situations
EOE, including disability/vets