Executive Administrative Assistant
Temple Beth El of Boca Raton, Boca Raton, FL, United States
Executive Administrative Assistant
Temple Beth El is a vibrant Reform Jewish congregation and a cornerstone of Jewish life in Boca Raton. Since 1967, we have grown into a thriving community of more than 2000 member families and individuals. We are deeply committed to fostering meaningful connection, lifelong learning, spiritual growth, and inclusive community engagement.
We are seeking a highly organized, proactive, and mission-driven Executive Administrative Assistant to support senior leadership at Temple Beth El. This role supports the executive team and helps make sure communication and coordination run smoothly across staff, congregants, board members, and community partners.
The ideal candidate is a skilled multitasker, a natural problem-solver, and someone who thrives in a fast-paced, people-centered environment. You will manage complex calendars, coordinate meetings and events, maintain organized files and documentation, support communications, and help ensure priorities are tracked and executed efficiently.
This is a highly visible role that requires professionalism, discretion, warmth, and a strong service mindset aligned with our congregational values.
What You Will Do
Provide high-level administrative support to leadership
Manage complex calendars, scheduling, and meeting coordination
Serve as a liaison between executives, staff, congregants, and community stakeholders
Draft, edit, and manage correspondence, reports, and presentations
Coordinate logistics for meetings, committee work, and synagogue events
Track priorities, deadlines, and follow-ups to ensure timely execution
Anticipate needs and proactively resolve scheduling or operational challenges
Support congregational communications and engagement as needed
Maintain organized records, files, and documentation systems
Use Microsoft Excel and other Microsoft Office tools to track data, schedules, and projects
Ensure a welcoming, responsive, and professional experience for all interactions
Why Join Us?
At Temple Beth El, you will be part of a meaningful mission-driven organization that values community, connection, and service. This role offers the opportunity to make a real impact behind the scenes while supporting a vibrant and growing congregation.
We also offer a competitive compensation and benefits package, including health benefits, paid time off, and retirement savings options. Additional details will be shared during the interview process.
Requirements
What We Are Looking For
Experience in executive or administrative support roles
Strong organizational and time management skills
Excellent written and verbal communication abilities
High attention to detail and strong follow-through
Proficiency in Microsoft Office Suite, especially Excel required
Ability to manage multiple priorities in a dynamic environment
Professional discretion with confidential information
Strong interpersonal skills and a service-oriented mindset
Experience in nonprofit, faith-based, or membership organizations is a plus
Associate or bachelor's degree preferred, high school diploma required
This position requires Level 2 background screening pursuant to Chapters 435 and 402, Florida Statutes, including fingerprinting and screening through the Florida Care Provider Background Screening Clearinghouse. Information regarding the Care Provider Background Screening Clearinghouse is available at: https://info.flclearinghouse.com Employment is contingent upon successful Clearinghouse clearance and pre-employment drug screening.
In compliance with Florida law, Temple Beth El participates in E-Verify and will provide the federal government with your Form I-9 information to confirm authorization to work in the United States.
Temple Beth El is a vibrant Reform Jewish congregation and a cornerstone of Jewish life in Boca Raton. Since 1967, we have grown into a thriving community of more than 2000 member families and individuals. We are deeply committed to fostering meaningful connection, lifelong learning, spiritual growth, and inclusive community engagement.
We are seeking a highly organized, proactive, and mission-driven Executive Administrative Assistant to support senior leadership at Temple Beth El. This role supports the executive team and helps make sure communication and coordination run smoothly across staff, congregants, board members, and community partners.
The ideal candidate is a skilled multitasker, a natural problem-solver, and someone who thrives in a fast-paced, people-centered environment. You will manage complex calendars, coordinate meetings and events, maintain organized files and documentation, support communications, and help ensure priorities are tracked and executed efficiently.
This is a highly visible role that requires professionalism, discretion, warmth, and a strong service mindset aligned with our congregational values.
What You Will Do
Provide high-level administrative support to leadership
Manage complex calendars, scheduling, and meeting coordination
Serve as a liaison between executives, staff, congregants, and community stakeholders
Draft, edit, and manage correspondence, reports, and presentations
Coordinate logistics for meetings, committee work, and synagogue events
Track priorities, deadlines, and follow-ups to ensure timely execution
Anticipate needs and proactively resolve scheduling or operational challenges
Support congregational communications and engagement as needed
Maintain organized records, files, and documentation systems
Use Microsoft Excel and other Microsoft Office tools to track data, schedules, and projects
Ensure a welcoming, responsive, and professional experience for all interactions
Why Join Us?
At Temple Beth El, you will be part of a meaningful mission-driven organization that values community, connection, and service. This role offers the opportunity to make a real impact behind the scenes while supporting a vibrant and growing congregation.
We also offer a competitive compensation and benefits package, including health benefits, paid time off, and retirement savings options. Additional details will be shared during the interview process.
Requirements
What We Are Looking For
Experience in executive or administrative support roles
Strong organizational and time management skills
Excellent written and verbal communication abilities
High attention to detail and strong follow-through
Proficiency in Microsoft Office Suite, especially Excel required
Ability to manage multiple priorities in a dynamic environment
Professional discretion with confidential information
Strong interpersonal skills and a service-oriented mindset
Experience in nonprofit, faith-based, or membership organizations is a plus
Associate or bachelor's degree preferred, high school diploma required
This position requires Level 2 background screening pursuant to Chapters 435 and 402, Florida Statutes, including fingerprinting and screening through the Florida Care Provider Background Screening Clearinghouse. Information regarding the Care Provider Background Screening Clearinghouse is available at: https://info.flclearinghouse.com Employment is contingent upon successful Clearinghouse clearance and pre-employment drug screening.
In compliance with Florida law, Temple Beth El participates in E-Verify and will provide the federal government with your Form I-9 information to confirm authorization to work in the United States.