Administrative Assistant

Administrative Assistant / Office Manager

CFS is partnering with a premier global commercial real estate firm to identify an Administrative Assistant / Office Manager for their Boston operations located directly next to South Station. This role will support day-to-day front desk and office operations during a planned transition, with strong preference for candidates interested in long-term growth.

Why Work Here?

• High-profile office in one of Downtown Boston’s premier commercial buildings


• Hands-on exposure to property operations, tenants, vendors, and senior stakeholders


• Inclusive, professional environment with strong tenure and internal growth opportunities

Responsibilities:

• Serve as the primary point of contact for tenants, vendors, and visitors, in person and by phone


• Manage reception and front desk operations with a polished, service-oriented approach


• Process and code invoices; assist with vendor payment inquiries


• Support contract management, including COIs, DocuSigns, and document tracking


• Order office supplies and manage general office logistics


• Coordinate conference room scheduling and meeting support


• Assist with tenant coordination and general administrative needs


• Shadow internal team members to learn established processes and systems

Qualifications:

• 2+ years of experience in an administrative, office management, or front desk role


• Professional, friendly, and confident client-facing presence


• Strong organization, attention to detail, and ability to multitask


• Proficiency with Microsoft Office (Excel, Outlook, Word)


• Experience in commercial real estate, property management, facilities, legal, or financial services preferred but not required

Additional Details:

• Schedule: Monday–Friday, 8:00 AM–5:00 PM (1-hour lunch)


• Salary Range: $60,000-$75,000