Office Manager
CFS, Towson, MD, United States
Salary min: $28.00
Salary max: $33.00
Duration: Full Time
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Office Manager - Baltimore, MD
Company and Office Manager Role Overview:
- CFS is partnering with a small, local Baltimore County company to hire an Office Manager. This role oversees day‑to‑day accounting functions while managing office operations, administrative processes, and light customer support, playing a key role in keeping internal operations running smoothly. Ideal for someone who is organized, detail‑oriented, and enjoys variety, autonomy, and being a hands‑on contributor within a very close‑knit team.
Key Responsibilities for the Office Manager:
Accounting & Financial Operations
- Accurately record and categorize financial transactions in the accounting system
- Manage accounts receivable, including invoicing, cash application, and collections follow‑up
- Process accounts payable and coordinate timely vendor payments
- Perform monthly bank and credit card reconciliations
- Maintain the general ledger and related supporting schedules
- Process employee payroll
- Support month‑end and year‑end close activities
- Prepare routine financial reports for management
- Liaise with the external accounting firm
- Oversee accounting/ERP systems, CRM tools, and internal business systems
Administrative & Office Operations
- Oversee office supply inventory and coordinate purchasing
- Maintain employee records and personnel files
- Coordinate facilities, maintenance, office equipment, and IT vendor support
- Act as primary point of contact for landlords and service providers
- Provide support for customer inquiries
- Manage insurance policies, COIs, and renewal schedules
- Coordinate bonds required for customer bids or contracts
- Identify and implement process improvements to enhance efficiency, accuracy, and compliance
Qualifications for the Office Manager:
- Experience as an Office Manager, Bookkeeper, or similar
- Strong understanding of accounts payable, accounts receivable, payroll, reconciliations, and general ledger maintenance
- Basic Excel skills required
- Experience using Great Plains or similar ERP system a plus
- High attention to detail with strong organizational skills
- Comfortable working in a small company environment and wearing multiple hats
- Strong communication skills and ability to work independently
- Must be able to pass a criminal background check
Schedule:
- 100% on site in Baltimore, MD; M-F 8:30am-5pm
Salary: $60,000-$70,000
#INMAR2026
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