Administrative Assistant - Legal and Compliance
KLM Careers, San Jose, CA, United States
Administrative Assistant - Legal and Compliance
Administrative Assistant - Legal and Compliance
San Jose, CA
Must be a US Citizen or Green Card holder.
Position: Part-Time Administrative Assistant
Location: San Jose, CA
This onsite role is ideal for someone who thrives in a structured environment, is highly organized, and can maintain confidentiality while managing sensitive information. The assistant will play a key role in supporting legal operations and ensuring day-to-day administrative efficiency.
Responsibilities
Mail Management (Primary):
Open, sort, and scan incoming legal and operational mail (approx. 45 hours/week)
Digitally distribute mail to the appropriate team members or systems
Maintain secure handling and storage of sensitive or confidential materials
Review incoming legal emails and upload digital files to our legal order management tool
Identify key information (such as name of serving party, case number, type of legal order) and enter this information into the legal order management tool
Enter and update case information in our litigation management system
Assist with organizing and maintaining accurate legal records
Generate and distribute basic reports as needed
Legal Administrative Support:
Prepare, edit, and organize legal or business documents
Help with ad hoc legal requests
Qualifications
Previous experience in an administrative, legal, or executive assistant role preferred
Strong attention to detail and ability to handle confidential information with discretion
Proficient in using scanners, digital filing systems, and Google Workspace
Reliable, professional, and self-motivated
Excellent organizational and communication skills
Ability to learn or knowledge of case and legal order management tools Safari and JIRA.
Schedule
Monday, Tuesday, and Thursday
Hours
10 hours/week, onsite in San Jose, CA (Hybrid not applicable this role is primarily onsite)
Key Focus Areas
Mail management opening, sorting, scanning, and securely distributing incoming legal/operational mail (45 hours/week)
Reviewing incoming legal emails and uploading digital files to the legal order management tool
Data entry for litigation management system entering case details, maintaining records, generating reports
Legal administrative support preparing/editing documents, handling ad hoc requests
Confidentiality
Must handle sensitive legal and compliance information with discretion
Required Skills/Tools
Experience in administrative, legal, or executive assistant roles preferred
Proficiency in scanners, digital filing systems, Google Workspace
Strong attention to detail, organizational skills, and reliability
Administrative Assistant - Legal and Compliance
San Jose, CA
Must be a US Citizen or Green Card holder.
Position: Part-Time Administrative Assistant
Location: San Jose, CA
This onsite role is ideal for someone who thrives in a structured environment, is highly organized, and can maintain confidentiality while managing sensitive information. The assistant will play a key role in supporting legal operations and ensuring day-to-day administrative efficiency.
Responsibilities
Mail Management (Primary):
Open, sort, and scan incoming legal and operational mail (approx. 45 hours/week)
Digitally distribute mail to the appropriate team members or systems
Maintain secure handling and storage of sensitive or confidential materials
Review incoming legal emails and upload digital files to our legal order management tool
Identify key information (such as name of serving party, case number, type of legal order) and enter this information into the legal order management tool
Enter and update case information in our litigation management system
Assist with organizing and maintaining accurate legal records
Generate and distribute basic reports as needed
Legal Administrative Support:
Prepare, edit, and organize legal or business documents
Help with ad hoc legal requests
Qualifications
Previous experience in an administrative, legal, or executive assistant role preferred
Strong attention to detail and ability to handle confidential information with discretion
Proficient in using scanners, digital filing systems, and Google Workspace
Reliable, professional, and self-motivated
Excellent organizational and communication skills
Ability to learn or knowledge of case and legal order management tools Safari and JIRA.
Schedule
Monday, Tuesday, and Thursday
Hours
10 hours/week, onsite in San Jose, CA (Hybrid not applicable this role is primarily onsite)
Key Focus Areas
Mail management opening, sorting, scanning, and securely distributing incoming legal/operational mail (45 hours/week)
Reviewing incoming legal emails and uploading digital files to the legal order management tool
Data entry for litigation management system entering case details, maintaining records, generating reports
Legal administrative support preparing/editing documents, handling ad hoc requests
Confidentiality
Must handle sensitive legal and compliance information with discretion
Required Skills/Tools
Experience in administrative, legal, or executive assistant roles preferred
Proficiency in scanners, digital filing systems, Google Workspace
Strong attention to detail, organizational skills, and reliability