Administrative Assistant - Legal and Compliance
Staff Finders Inc, San Jose, CA, United States
Administrative Assistant - Legal and Compliance
San Jose, California, United States
Administrative Assistant - Legal and Compliance
Financial Services Industry Mid-Senior Level | 6 Years Experience Required | Bachelors Degree
Job Summary
We are seeking a dependable and detail-oriented Legal Administrative Assistant to provide part-time support to the Legal and Compliance team. This onsite role in San Jose, CA is ideal for someone who thrives in a structured environment, is highly organized, and can maintain confidentiality while handling sensitive information. The Administrative Assistant will play a key role in supporting legal operations, ensuring accurate recordkeeping, and maintaining efficient administrative processes.
Responsibilities
Manage incoming mail, including opening, sorting, scanning, and distributing sensitive legal and operational documents
Review incoming legal emails, upload digital files, and enter data into the legal order management system
Enter and update case details in the litigation management system, maintaining accurate and up-to-date records
Generate and distribute reports as requested by the Legal and Compliance team
Prepare, edit, and organize legal and business documents
Support ad hoc administrative and legal requests as needed
Maintain secure handling of confidential materials at all times
Required Qualifications
6+ years of experience in administrative, legal, or executive assistant roles
Bachelors degree required
Strong proficiency with scanners, digital filing systems, and Google Workspace
Knowledge of case and legal order management tools such as Safari and JIRA
Demonstrated ability to handle confidential information with discretion
Strong attention to detail, organizational skills, and reliability
Experience supporting mail management, data entry, and legal administrative tasks
Work Schedule
Part-time, 10 hours per week
Onsite in San Jose, CA (Hybrid not applicable)
Schedule: Monday, Tuesday, and Thursday
Work Environment
This role is onsite and requires professional interaction with the Legal and Compliance team. The position demands discretion, reliability, and a strong commitment to accuracy and confidentiality in daily responsibilities.
San Jose, California, United States
Administrative Assistant - Legal and Compliance
Financial Services Industry Mid-Senior Level | 6 Years Experience Required | Bachelors Degree
Job Summary
We are seeking a dependable and detail-oriented Legal Administrative Assistant to provide part-time support to the Legal and Compliance team. This onsite role in San Jose, CA is ideal for someone who thrives in a structured environment, is highly organized, and can maintain confidentiality while handling sensitive information. The Administrative Assistant will play a key role in supporting legal operations, ensuring accurate recordkeeping, and maintaining efficient administrative processes.
Responsibilities
Manage incoming mail, including opening, sorting, scanning, and distributing sensitive legal and operational documents
Review incoming legal emails, upload digital files, and enter data into the legal order management system
Enter and update case details in the litigation management system, maintaining accurate and up-to-date records
Generate and distribute reports as requested by the Legal and Compliance team
Prepare, edit, and organize legal and business documents
Support ad hoc administrative and legal requests as needed
Maintain secure handling of confidential materials at all times
Required Qualifications
6+ years of experience in administrative, legal, or executive assistant roles
Bachelors degree required
Strong proficiency with scanners, digital filing systems, and Google Workspace
Knowledge of case and legal order management tools such as Safari and JIRA
Demonstrated ability to handle confidential information with discretion
Strong attention to detail, organizational skills, and reliability
Experience supporting mail management, data entry, and legal administrative tasks
Work Schedule
Part-time, 10 hours per week
Onsite in San Jose, CA (Hybrid not applicable)
Schedule: Monday, Tuesday, and Thursday
Work Environment
This role is onsite and requires professional interaction with the Legal and Compliance team. The position demands discretion, reliability, and a strong commitment to accuracy and confidentiality in daily responsibilities.