Administrative Assistant
Congressional School, Falls Church, VA, United States
Administrative Assistant
Congressional School seeks an Administrative Assistant to work part-time in our Little School which is the main building for our students ages 6 weeks through 5 years. As the first point of contact providing customer service to faculty, staff, students, parents, grandparents, vendors, and other external parties, the Administrative Assistant must be friendly, outgoing and truly enjoy interacting with people. This is a high profile, customer service position, and the Administrative Assistant must always act in a courteous and professional manner and dress accordingly. The Administrative Assistant will handle all aspects of front desk management and security. In addition, the Administrative Assistant may provide administrative support to faculty and staff.
Essential Duties And Responsibilities
Acts as first contact person, via phones and greeting parents/visitors to the school
Screens visitors using with school-wide security system
Receives all incoming calls and directs as appropriate
Sorts and distributes mail
Enters attendance data and forwards to appropriate personnel
Provides administrative support to faculty and staff
Performs specific functions related to medical emergencies, security, and crisis management codes and systems
Maintains strict confidentiality regarding children and their families
Ability to obtain certification in First Aid & CPR and Medical Administration Training (MAT)
Performs other duties as assigned
Requirements
High School diploma required, Bachelor's degree preferred
Minimum two years administrative experience
Proficiency in Microsoft Office
Ability to multi-task
Exceptional customer service skills
Strong initiative and organizational skills
Excellent written and verbal communication skills
An ability to work in a joyful, collegial and collaborative environment
A sense of humor, warm personality, and growth mindset
Congressional School seeks an Administrative Assistant to work part-time in our Little School which is the main building for our students ages 6 weeks through 5 years. As the first point of contact providing customer service to faculty, staff, students, parents, grandparents, vendors, and other external parties, the Administrative Assistant must be friendly, outgoing and truly enjoy interacting with people. This is a high profile, customer service position, and the Administrative Assistant must always act in a courteous and professional manner and dress accordingly. The Administrative Assistant will handle all aspects of front desk management and security. In addition, the Administrative Assistant may provide administrative support to faculty and staff.
Essential Duties And Responsibilities
Acts as first contact person, via phones and greeting parents/visitors to the school
Screens visitors using with school-wide security system
Receives all incoming calls and directs as appropriate
Sorts and distributes mail
Enters attendance data and forwards to appropriate personnel
Provides administrative support to faculty and staff
Performs specific functions related to medical emergencies, security, and crisis management codes and systems
Maintains strict confidentiality regarding children and their families
Ability to obtain certification in First Aid & CPR and Medical Administration Training (MAT)
Performs other duties as assigned
Requirements
High School diploma required, Bachelor's degree preferred
Minimum two years administrative experience
Proficiency in Microsoft Office
Ability to multi-task
Exceptional customer service skills
Strong initiative and organizational skills
Excellent written and verbal communication skills
An ability to work in a joyful, collegial and collaborative environment
A sense of humor, warm personality, and growth mindset