Senior Staff Assistant
DeSanti, Pasadena, CA, United States
Staff Assistant III
Find out more about this role by reading the information below, then apply to be considered.
Job Responsibilities:
Provide office support to one or more individuals which involves supply inventory and or purchasing; distributing information, mail; receiving visitors; arranging travel, meetings, events and/or conferences; scheduling appointments; receiving, referring, or answering mail; setting up and maintaining files, mail slots, name plates; answering and routing calls; creating letters, memos, presentations, spreadsheets and reports. Other ad hoc duties, as assigned.
Required Skills:
Previous organization experience
Extensive expertise in the administrative profession with strong organizational, computer and interpersonal skills.
Excellent planning and scheduling skills.
Ability to work optimally under pressure on multiple complex tasks, and work independently with minimal direction to meet commitments with high quality products.
Motivated self-starter who takes the initiative to establish and implement process improvements.
Ability to evaluate situations and apply good judgment in any necessary resolution.
Possess excellent written and verbal communication skills.
Ability to interact effectively with all levels of personnel and provide excellent customer service.
Ability to exercise proper discretion when handling assignments of a discreet nature and when dealing with sensitive material.
Proficient in Microsoft Word, Excel, PowerPoint, and Outlook.
Desired Skills:
Extensive understanding of organization policies, procedures, and practices.
Experience in a technical group or section office environment.
Experience with tools such as JPLID, UCS, Concur Travel, and Timekeeping.
Willingness to look for, learn, and apply new Information Technology (IT) tools to office procedures and processes (e.g. Wiki, SharePoint). xywuqvp
Teaming skills and professionalism in working with all levels of personnel within and across multiple organizations.
Find out more about this role by reading the information below, then apply to be considered.
Job Responsibilities:
Provide office support to one or more individuals which involves supply inventory and or purchasing; distributing information, mail; receiving visitors; arranging travel, meetings, events and/or conferences; scheduling appointments; receiving, referring, or answering mail; setting up and maintaining files, mail slots, name plates; answering and routing calls; creating letters, memos, presentations, spreadsheets and reports. Other ad hoc duties, as assigned.
Required Skills:
Previous organization experience
Extensive expertise in the administrative profession with strong organizational, computer and interpersonal skills.
Excellent planning and scheduling skills.
Ability to work optimally under pressure on multiple complex tasks, and work independently with minimal direction to meet commitments with high quality products.
Motivated self-starter who takes the initiative to establish and implement process improvements.
Ability to evaluate situations and apply good judgment in any necessary resolution.
Possess excellent written and verbal communication skills.
Ability to interact effectively with all levels of personnel and provide excellent customer service.
Ability to exercise proper discretion when handling assignments of a discreet nature and when dealing with sensitive material.
Proficient in Microsoft Word, Excel, PowerPoint, and Outlook.
Desired Skills:
Extensive understanding of organization policies, procedures, and practices.
Experience in a technical group or section office environment.
Experience with tools such as JPLID, UCS, Concur Travel, and Timekeeping.
Willingness to look for, learn, and apply new Information Technology (IT) tools to office procedures and processes (e.g. Wiki, SharePoint). xywuqvp
Teaming skills and professionalism in working with all levels of personnel within and across multiple organizations.