Assistant Office Manager
ESP ENTERPRISES INC., Madisonville, TX, United States
Office Assistant Manager
For a complete understanding of this opportunity, and what will be required to be a successful applicant, read on.
Position Overview
We are seeking a highly organized and detail-oriented
Office Assistant Manager
to support daily operations at our facility. This role is ideal for someone who thrives in a structured environment, enjoys multitasking, and takes ownership of keeping office and operational processes running efficiently.
In this position, you will serve as a key support resource across administrative, accounting, and operational functions, helping ensure accuracy, organization, and strong internal coordination.
Key Responsibilities
Administrative & Operational Support
Collect, organize, scan, and transmit delivery tickets daily in proper numeric sequence to the corporate office
Maintain accurate filing systems for delivery tickets by date and number
Perform general administrative duties including filing, copying, and document preparation
Manage office supplies, equipment, and resources to maintain an efficient workplace
Accounting & Data Entry
Enter Purchase Requisitions and Purchase Orders into the accounting system with correct general ledger coding
Obtain required approvals in accordance with DOA guidelines
Assist with budget tracking, invoicing, and expense reporting
Enter receiving tickets into the system and maintain accurate records
Customer Service & Communication
Provide professional support to clients and visitors, resolving issues promptly
Answer incoming calls and route messages appropriately
Coordinate shipments with carriers and assist with sample distribution to clients
Reporting & Compliance
Assist with daily production reports and production analysis updates
Maintain employee attendance records, including vacation and sick leave, and submit to HR
Ensure Quality Management System documentation is current and compliant
Maintain calibration and verification records for laboratory equipment
Additional Responsibilities
Send weekly composite samples to the corporate office
Prepare xywuqvp and ship client samples, including required documentation (MSDS, Certificates of Analysis)
Support special projects and additional tasks as assigned
Schedule
Monday – Friday
No anticipated overtime at this time
Benefits
401(k) with 3% company match
Paid Time Off (PTO)
Company-paid holidays
Health & Medical Insurance
Why Join Us
Stable, predictable weekday schedule
High-impact role with visibility across multiple departments
Opportunity to develop skills in operations, accounting, and office management
For a complete understanding of this opportunity, and what will be required to be a successful applicant, read on.
Position Overview
We are seeking a highly organized and detail-oriented
Office Assistant Manager
to support daily operations at our facility. This role is ideal for someone who thrives in a structured environment, enjoys multitasking, and takes ownership of keeping office and operational processes running efficiently.
In this position, you will serve as a key support resource across administrative, accounting, and operational functions, helping ensure accuracy, organization, and strong internal coordination.
Key Responsibilities
Administrative & Operational Support
Collect, organize, scan, and transmit delivery tickets daily in proper numeric sequence to the corporate office
Maintain accurate filing systems for delivery tickets by date and number
Perform general administrative duties including filing, copying, and document preparation
Manage office supplies, equipment, and resources to maintain an efficient workplace
Accounting & Data Entry
Enter Purchase Requisitions and Purchase Orders into the accounting system with correct general ledger coding
Obtain required approvals in accordance with DOA guidelines
Assist with budget tracking, invoicing, and expense reporting
Enter receiving tickets into the system and maintain accurate records
Customer Service & Communication
Provide professional support to clients and visitors, resolving issues promptly
Answer incoming calls and route messages appropriately
Coordinate shipments with carriers and assist with sample distribution to clients
Reporting & Compliance
Assist with daily production reports and production analysis updates
Maintain employee attendance records, including vacation and sick leave, and submit to HR
Ensure Quality Management System documentation is current and compliant
Maintain calibration and verification records for laboratory equipment
Additional Responsibilities
Send weekly composite samples to the corporate office
Prepare xywuqvp and ship client samples, including required documentation (MSDS, Certificates of Analysis)
Support special projects and additional tasks as assigned
Schedule
Monday – Friday
No anticipated overtime at this time
Benefits
401(k) with 3% company match
Paid Time Off (PTO)
Company-paid holidays
Health & Medical Insurance
Why Join Us
Stable, predictable weekday schedule
High-impact role with visibility across multiple departments
Opportunity to develop skills in operations, accounting, and office management