Administrative Assistant
Briarcliffe College, Sioux City, IA, United States
Administrative Assistant
The administrative assistant provides support for administrators within the department, manages departmental data, and serves as the receptionist. Working with a wide variety of constituents is necessary; this will include students, faculty, staff, and outside vendors. Additionally, the incumbent will be expected to work within the Franciscan values of the University.
This is a full-time position funded by a grant from the US Department Of Education.
Responsibilities
Collects student eligibility data for the intake process
Maintains student database information with downloads from Datatel merged into MS Access, including: eligibility, developmental math placement, grades, number and types of student contacts, probation status, etc.
Maintain office computers, both hardware and software
Prepare reports for the director and other admins containing all requested data
Day-to-day administrative functions on the Student Support Services program including: office management, purchasing, and other support services
Provide reception services
Monitor student check-ins
Attend departmental meetings and take minutes
Participate in the general objectives and projects of the department
Other duties as assigned by the director
Qualifications
Certificate in Office Management or other related certification
Proficient in Microsoft Office; Access experience strongly preferred.
Effective written and oral communication skills
Reliability to maintain an established in-person work schedule.
Ability to maintain strict confidentiality of student information and work-related information, meet deadlines, handle multiple projects at once.
Language Skills
Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients and other employees of the organization.
Technology Skills
Accomplished skills in typing, word processing, and spreadsheet management. Familiarity with Outlook and other Microsoft software preferred.
Reasoning Ability
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee frequently is required to walk. The employee is occasionally required to stand and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Work Environment
The work environment characteristics described here are representative of those employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
The administrative assistant provides support for administrators within the department, manages departmental data, and serves as the receptionist. Working with a wide variety of constituents is necessary; this will include students, faculty, staff, and outside vendors. Additionally, the incumbent will be expected to work within the Franciscan values of the University.
This is a full-time position funded by a grant from the US Department Of Education.
Responsibilities
Collects student eligibility data for the intake process
Maintains student database information with downloads from Datatel merged into MS Access, including: eligibility, developmental math placement, grades, number and types of student contacts, probation status, etc.
Maintain office computers, both hardware and software
Prepare reports for the director and other admins containing all requested data
Day-to-day administrative functions on the Student Support Services program including: office management, purchasing, and other support services
Provide reception services
Monitor student check-ins
Attend departmental meetings and take minutes
Participate in the general objectives and projects of the department
Other duties as assigned by the director
Qualifications
Certificate in Office Management or other related certification
Proficient in Microsoft Office; Access experience strongly preferred.
Effective written and oral communication skills
Reliability to maintain an established in-person work schedule.
Ability to maintain strict confidentiality of student information and work-related information, meet deadlines, handle multiple projects at once.
Language Skills
Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients and other employees of the organization.
Technology Skills
Accomplished skills in typing, word processing, and spreadsheet management. Familiarity with Outlook and other Microsoft software preferred.
Reasoning Ability
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee frequently is required to walk. The employee is occasionally required to stand and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Work Environment
The work environment characteristics described here are representative of those employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.