Administrative Assistant
Franklin Professionals, Leominster, MA, United States
Administrative Assistant
Are you a highly organized multitasker who loves keeping things running smoothly behind the scenes? At Franklin Professional Associates, we're looking for an Administrative Assistant to support our President and recruiting team in delivering exceptional service to our clients and candidates.This is a hands-on role that blends administration, recruiting support, marketing coordination, and light bookkeeping
perfect for someone who enjoys variety, teamwork, and making a visible impact every day. Enjoy a hybrid work arrangement that offers flexibility to work 30-40 hours per week.
Franklin Professional Associates is a woman-owned staffing and recruiting firm based in Leominster, MA. With over 50 years of combined experience, we help businesses across Massachusetts and New England hire with precision and build teams that thrive. Our culture is friendly, fast-paced, and grounded in our values of commitment to growing every day, leading with curiosity, giving value in every interaction, and driving results.
Administrative Support
Manage the President's calendar, appointments, and meeting logistics
Prepare and maintain commission reports, leaderboards, and client KPI reports
Complete annual business filings and assist with compliance documentation
Maintain accurate contact and company information in the CRM/database
Support onboarding for new internal hires
track completion of documents, send reminders, and guide them by phone when needed
Order supplies and ensure the office is well-organized
Generate letters and mailings to clients and prospects
Provide light bookkeeping support
categorize expenses within QuickBooks, send monthly statements and documentation to the bookkeeper, and investigate discrepancies to ensure accurate financial reporting
Recruiting Support
Create and post job listings across major job boards and social platforms
Assist recruiters with pre-screening calls, and scheduling interviews between candidates and client hiring managers
Conduct reference checks and record outcomes in the system
Ensure completion of Background Screening and Drug Screening when necessary
Perform quality assurance calls with candidates and clients to ensure satisfaction
Help maintain organized candidate and client records in the recruiting database
Marketing Support
Create and send a weekly newsletter to our mailing list
Compile and update lead lists with accurate contact details in the CRM
Collaborate with our Social Media Marketing Specialist to ensure content and assets are delivered on time
Assist with event coordination, campaigns, and outreach projects
2+ years of administrative experience
Strong communication and organization skills
Proficiency in Microsoft Office, Google Workspace, and (experience with CRM/ATS tools preferred)
A positive, proactive attitude, eagerness to learn, and willingness to help wherever needed
Ability to manage multiple priorities in a fast-paced, people-focused environment
Discretion when handling confidential or financial information
Be part of a small, collaborative team where your work makes a direct impact
Enjoy a role with diverse responsibilities
no two days are the same
Contribute to a growing, community-based business with strong values and heart
Learn the ins and outs of the staffing and recruiting industry
Interested? If you're someone who takes pride in staying organized, loves helping others succeed, and thrives in a dynamic team environment, we'd love to meet you! Apply today and become part of a company where your precision and positivity help build thriving workplaces across New England.
Are you a highly organized multitasker who loves keeping things running smoothly behind the scenes? At Franklin Professional Associates, we're looking for an Administrative Assistant to support our President and recruiting team in delivering exceptional service to our clients and candidates.This is a hands-on role that blends administration, recruiting support, marketing coordination, and light bookkeeping
perfect for someone who enjoys variety, teamwork, and making a visible impact every day. Enjoy a hybrid work arrangement that offers flexibility to work 30-40 hours per week.
Franklin Professional Associates is a woman-owned staffing and recruiting firm based in Leominster, MA. With over 50 years of combined experience, we help businesses across Massachusetts and New England hire with precision and build teams that thrive. Our culture is friendly, fast-paced, and grounded in our values of commitment to growing every day, leading with curiosity, giving value in every interaction, and driving results.
Administrative Support
Manage the President's calendar, appointments, and meeting logistics
Prepare and maintain commission reports, leaderboards, and client KPI reports
Complete annual business filings and assist with compliance documentation
Maintain accurate contact and company information in the CRM/database
Support onboarding for new internal hires
track completion of documents, send reminders, and guide them by phone when needed
Order supplies and ensure the office is well-organized
Generate letters and mailings to clients and prospects
Provide light bookkeeping support
categorize expenses within QuickBooks, send monthly statements and documentation to the bookkeeper, and investigate discrepancies to ensure accurate financial reporting
Recruiting Support
Create and post job listings across major job boards and social platforms
Assist recruiters with pre-screening calls, and scheduling interviews between candidates and client hiring managers
Conduct reference checks and record outcomes in the system
Ensure completion of Background Screening and Drug Screening when necessary
Perform quality assurance calls with candidates and clients to ensure satisfaction
Help maintain organized candidate and client records in the recruiting database
Marketing Support
Create and send a weekly newsletter to our mailing list
Compile and update lead lists with accurate contact details in the CRM
Collaborate with our Social Media Marketing Specialist to ensure content and assets are delivered on time
Assist with event coordination, campaigns, and outreach projects
2+ years of administrative experience
Strong communication and organization skills
Proficiency in Microsoft Office, Google Workspace, and (experience with CRM/ATS tools preferred)
A positive, proactive attitude, eagerness to learn, and willingness to help wherever needed
Ability to manage multiple priorities in a fast-paced, people-focused environment
Discretion when handling confidential or financial information
Be part of a small, collaborative team where your work makes a direct impact
Enjoy a role with diverse responsibilities
no two days are the same
Contribute to a growing, community-based business with strong values and heart
Learn the ins and outs of the staffing and recruiting industry
Interested? If you're someone who takes pride in staying organized, loves helping others succeed, and thrives in a dynamic team environment, we'd love to meet you! Apply today and become part of a company where your precision and positivity help build thriving workplaces across New England.