Administrative Assistant to CTE Director
Crandall Independent School District, Crandall, TX, United States
Position Details
Administrative Assistant to CTE Director – Position Type: Clerical – Campus. Location: Crandall High School. Job ID: 2172. Date posted: 4/24/2026.
Primary Purpose
Under general supervision, performs technical accounting and bookkeeping, including inventory management. Works also in updating spreadsheets for purchase orders and inventory, tags CTE equipment with bar‑coded fixed asset/federal equipment tags, maintains site files, works with vendors, tracks order status, resolves issues, and provides support to the Director of CTE.
Minimum Education / Certification
High school diploma or equivalent.
Special Knowledge / Skills
Excellent customer service
Good public relations skills to handle various situations with visitors, administrators, and other staff
Skill in developing computer‑generated documents and databases
Secretarial skills with reasonable proficiency in word processing
Ability to communicate effectively verbally and in writing
Basic understanding of graphic design preferred
Experience
Secretarial experience or 30 semester hours of college credit or equivalent training
Preferred secretary experience as an administrative secretary
Major Responsibilities and Duties
Screens purchase order copies to identify items for a fixed asset and/or federal inventory item classification.
Mails, receives, and processes the fixed asset/federal inventory control log for each designated asset/inventory item.
Travels to site locations for on‑site tagging of fixed asset/federal equipment for inventory tracking purposes. Also, will travel to sites to assist or complete the physical inventory of assets.
Maintains and updates the inventory system detailing all computer labs, supplies, materials, and equipment owned by CTE teachers in high schools and middle schools.
Maintains files of all CTE fixed asset acquisitions, adjustments, changes, transfers, and retired assets.
Performs and verifies data entry of acquisitions and other changes into the CTE inventory system.
Performs on‑site inventory audits at various times throughout the school year at CTE high and middle schools.
Prepares and reconciles year‑end inventories for all CTE high school and middle school locations and makes necessary reporting adjustments.
Reviews/audits payments on vendor accounts processed by accounts payable. Verifies vendor information, invoice data, and account codes.
Prepares appropriate documents, including requisitions, quotes, etc., for the purchase of materials, supplies, and equipment according to applicable laws, rules, procedures, and regulations.
Works closely with vendors to maintain pricing schedules, quotes, and tracking order status for all CTE orders and resolve issues with any CTE order through communication with vendors.
Receives, inspects for accuracy with purchase orders, and prepares all documentation of incoming orders for distribution to offices and all CTE high school and middle school sites.
Archives five years prior purchase orders for record‑keeping, inventory queries, warranty information, or any inquiries that develop.
Prepares documents and information for career events, business partnership meetings, and other events.
Receives and manages telephone calls and visitors; facilitates problem‑solving; gives detailed information regarding department activities and programs; refers calls or visitors to appropriate officials.
Processes, writes, edits, prepares, or coordinates the preparation of correspondence, reports, charts, graphs, and other printed or digital materials—researches content items for precedents, the correctness of presentation, and applicability.
Composes responses to incoming correspondence and letters (i.e., thank you, etc.) and memorandums for the supervisor's review.
Maintains, manages, and updates records for Civil Rights Audit for compliance and file system for all CTE teacher licensure and credentials.
Effective and professional communication skills that support the needs and requests of diverse stakeholders (colleagues, community members, and parents), linking the district and community communication.
Reviews, writes, edits, prepares correspondence, and records with necessary parties—screens and routes materials according to the content of the communication.
Manages multiple projects simultaneously, exercising strong skills to complete them by specific deadlines.
Demonstrates sound judgment in disseminating information and maintaining confidentiality.
Performs routine word processing and clerical duties for the communications and CTE Department, including editing and proofing.
Supports the school district's mission while demonstrating professional, ethical, and responsible behavior.
Participates in professional growth opportunities and illustrates initiative to promote professional growth appropriate to job assessments.
Reviews mail and makes a necessary distribution.
Is available and communicates by phone, email, or video conferencing to confer with district personnel, students, and/or parents on a regular basis.
Assists CTE teachers/staff in completing district‑required travel paperwork.
Follows district safety protocols and emergency procedures.
Supervisory Responsibilities
None.
Physical and Environmental Factors
Tools/Equipment Used: Multi‑line phone system; standard office equipment including personal computer and peripherals.
Posture: Prolonged sitting; occasional bending, stooping, pushing, pulling, and twisting.
Motion: Repetitive hand motions, frequent keyboarding, use of a mouse, occasional reaching.
Lifting: Occasional light lifting and carrying (less than 15 pounds).
Environment: May work prolonged or irregular hours; occasional districtwide travel.
Mental Demands: Work with frequent interruptions; maintain emotional control under stress.
#J-18808-Ljbffr
Administrative Assistant to CTE Director – Position Type: Clerical – Campus. Location: Crandall High School. Job ID: 2172. Date posted: 4/24/2026.
Primary Purpose
Under general supervision, performs technical accounting and bookkeeping, including inventory management. Works also in updating spreadsheets for purchase orders and inventory, tags CTE equipment with bar‑coded fixed asset/federal equipment tags, maintains site files, works with vendors, tracks order status, resolves issues, and provides support to the Director of CTE.
Minimum Education / Certification
High school diploma or equivalent.
Special Knowledge / Skills
Excellent customer service
Good public relations skills to handle various situations with visitors, administrators, and other staff
Skill in developing computer‑generated documents and databases
Secretarial skills with reasonable proficiency in word processing
Ability to communicate effectively verbally and in writing
Basic understanding of graphic design preferred
Experience
Secretarial experience or 30 semester hours of college credit or equivalent training
Preferred secretary experience as an administrative secretary
Major Responsibilities and Duties
Screens purchase order copies to identify items for a fixed asset and/or federal inventory item classification.
Mails, receives, and processes the fixed asset/federal inventory control log for each designated asset/inventory item.
Travels to site locations for on‑site tagging of fixed asset/federal equipment for inventory tracking purposes. Also, will travel to sites to assist or complete the physical inventory of assets.
Maintains and updates the inventory system detailing all computer labs, supplies, materials, and equipment owned by CTE teachers in high schools and middle schools.
Maintains files of all CTE fixed asset acquisitions, adjustments, changes, transfers, and retired assets.
Performs and verifies data entry of acquisitions and other changes into the CTE inventory system.
Performs on‑site inventory audits at various times throughout the school year at CTE high and middle schools.
Prepares and reconciles year‑end inventories for all CTE high school and middle school locations and makes necessary reporting adjustments.
Reviews/audits payments on vendor accounts processed by accounts payable. Verifies vendor information, invoice data, and account codes.
Prepares appropriate documents, including requisitions, quotes, etc., for the purchase of materials, supplies, and equipment according to applicable laws, rules, procedures, and regulations.
Works closely with vendors to maintain pricing schedules, quotes, and tracking order status for all CTE orders and resolve issues with any CTE order through communication with vendors.
Receives, inspects for accuracy with purchase orders, and prepares all documentation of incoming orders for distribution to offices and all CTE high school and middle school sites.
Archives five years prior purchase orders for record‑keeping, inventory queries, warranty information, or any inquiries that develop.
Prepares documents and information for career events, business partnership meetings, and other events.
Receives and manages telephone calls and visitors; facilitates problem‑solving; gives detailed information regarding department activities and programs; refers calls or visitors to appropriate officials.
Processes, writes, edits, prepares, or coordinates the preparation of correspondence, reports, charts, graphs, and other printed or digital materials—researches content items for precedents, the correctness of presentation, and applicability.
Composes responses to incoming correspondence and letters (i.e., thank you, etc.) and memorandums for the supervisor's review.
Maintains, manages, and updates records for Civil Rights Audit for compliance and file system for all CTE teacher licensure and credentials.
Effective and professional communication skills that support the needs and requests of diverse stakeholders (colleagues, community members, and parents), linking the district and community communication.
Reviews, writes, edits, prepares correspondence, and records with necessary parties—screens and routes materials according to the content of the communication.
Manages multiple projects simultaneously, exercising strong skills to complete them by specific deadlines.
Demonstrates sound judgment in disseminating information and maintaining confidentiality.
Performs routine word processing and clerical duties for the communications and CTE Department, including editing and proofing.
Supports the school district's mission while demonstrating professional, ethical, and responsible behavior.
Participates in professional growth opportunities and illustrates initiative to promote professional growth appropriate to job assessments.
Reviews mail and makes a necessary distribution.
Is available and communicates by phone, email, or video conferencing to confer with district personnel, students, and/or parents on a regular basis.
Assists CTE teachers/staff in completing district‑required travel paperwork.
Follows district safety protocols and emergency procedures.
Supervisory Responsibilities
None.
Physical and Environmental Factors
Tools/Equipment Used: Multi‑line phone system; standard office equipment including personal computer and peripherals.
Posture: Prolonged sitting; occasional bending, stooping, pushing, pulling, and twisting.
Motion: Repetitive hand motions, frequent keyboarding, use of a mouse, occasional reaching.
Lifting: Occasional light lifting and carrying (less than 15 pounds).
Environment: May work prolonged or irregular hours; occasional districtwide travel.
Mental Demands: Work with frequent interruptions; maintain emotional control under stress.
#J-18808-Ljbffr