Staff Accountant
Vaco by Highspring, Jersey City, NJ, United States
We are seeking a Staff Accountant to support the day‑to‑day operations of accounts payable and accounts receivable while providing exceptional service to internal customers and external vendors. This role is responsible for ensuring timely and accurate processing, monitoring cash activity, resolving complex issues, and supporting continuous improvement initiatives within the finance operations function.
Key Responsibilities
Monitor daily A/P payment and T&E reimbursement requests for timely and accurate processing and cash settlement
Verify that payment requests follow proper approval flows and comply with company policies
Process overflow A/P payment and T&E reimbursement requests and serve as backup
Review supplier invoices and expense journal activity to ensure accurate coding to the general ledger
Ensure internal and external customers are highly satisfied with service delivery
Monitor daily cash receipts, cash application, and unapplied cash balances
Investigate and research unidentified cash received; troubleshoot complex scenarios
Process overflow A/R activities and serve as backup support
Review A/R journal activity to ensure accurate coding to the general ledger
Ensure timely resolution of customer inquiries and discrepancies
Assist with maintaining procedures for A/P and A/R processes
Help test and implement disbursement authority and T&E policy changes in financial systems
Support research, assessment, testing, and implementation of system enhancements
Identify opportunities for business process improvement and efficiency gains
Support strong control environment with proper segregation of duties
Help identify, investigate, and resolve issues related to financial systems; escalates as appropriate
Support testing for system new releases and projects, leveraging automated testing software
Maintain accuracy and integrity of financial data across platforms
Interact with staff and management at various levels across multiple divisions
Develop and maintain effective working relationships as a collaborative team member
Share information, seek and provide constructive feedback, and support a respectful workplace
Qualifications
Required:
Minimum 2 years of accounts payable or accounts receivable experience
Ability to investigate and resolve accounts payable and accounts receivable issues
Applied knowledge of basic accounting principles and A/P and A/R process flows
Proficiency with Microsoft Office, specifically Excel
Preferred:
Undergraduate degree in Accounting, Business, or related field
Experience with Workday Financials, Oracle, NetSuite, or similar financial systems
Candidate Attributes
Collaborative Communications and Behavior:
Develops effective working relationships as a team member and across divisions; readily collaborates and shares information
Initiative and Accountability:
Proactively addresses opportunities to enhance processes and services; takes ownership with integrity
Quality‑Focused:
Solution‑oriented with thoroughness and accuracy through quality deliverables; demonstrates persistence in achieving outcomes
Service‑Oriented:
Genuine desire to anticipate and meet customer needs; nurtures mutually beneficial relationships
Benefits
Health & Wellness:
Medical, dental, vision, mental health support, and employee assistance programs
Retirement:
401(k) with matching contribution
Income Protection:
Life, disability, accident, and critical illness insurance
Time Off:
Vacation days, sick days, holidays, and family/military leave options
Growth:
Tuition assistance and professional development opportunities
Commuter benefits, pet insurance, hybrid work schedule
Equal Opportunity Notice
Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) are committed to the full inclusion of all qualified individuals and do not discriminate against any employee or applicant for employment because of race, color, sex, religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact HR@vaco.com.
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Key Responsibilities
Monitor daily A/P payment and T&E reimbursement requests for timely and accurate processing and cash settlement
Verify that payment requests follow proper approval flows and comply with company policies
Process overflow A/P payment and T&E reimbursement requests and serve as backup
Review supplier invoices and expense journal activity to ensure accurate coding to the general ledger
Ensure internal and external customers are highly satisfied with service delivery
Monitor daily cash receipts, cash application, and unapplied cash balances
Investigate and research unidentified cash received; troubleshoot complex scenarios
Process overflow A/R activities and serve as backup support
Review A/R journal activity to ensure accurate coding to the general ledger
Ensure timely resolution of customer inquiries and discrepancies
Assist with maintaining procedures for A/P and A/R processes
Help test and implement disbursement authority and T&E policy changes in financial systems
Support research, assessment, testing, and implementation of system enhancements
Identify opportunities for business process improvement and efficiency gains
Support strong control environment with proper segregation of duties
Help identify, investigate, and resolve issues related to financial systems; escalates as appropriate
Support testing for system new releases and projects, leveraging automated testing software
Maintain accuracy and integrity of financial data across platforms
Interact with staff and management at various levels across multiple divisions
Develop and maintain effective working relationships as a collaborative team member
Share information, seek and provide constructive feedback, and support a respectful workplace
Qualifications
Required:
Minimum 2 years of accounts payable or accounts receivable experience
Ability to investigate and resolve accounts payable and accounts receivable issues
Applied knowledge of basic accounting principles and A/P and A/R process flows
Proficiency with Microsoft Office, specifically Excel
Preferred:
Undergraduate degree in Accounting, Business, or related field
Experience with Workday Financials, Oracle, NetSuite, or similar financial systems
Candidate Attributes
Collaborative Communications and Behavior:
Develops effective working relationships as a team member and across divisions; readily collaborates and shares information
Initiative and Accountability:
Proactively addresses opportunities to enhance processes and services; takes ownership with integrity
Quality‑Focused:
Solution‑oriented with thoroughness and accuracy through quality deliverables; demonstrates persistence in achieving outcomes
Service‑Oriented:
Genuine desire to anticipate and meet customer needs; nurtures mutually beneficial relationships
Benefits
Health & Wellness:
Medical, dental, vision, mental health support, and employee assistance programs
Retirement:
401(k) with matching contribution
Income Protection:
Life, disability, accident, and critical illness insurance
Time Off:
Vacation days, sick days, holidays, and family/military leave options
Growth:
Tuition assistance and professional development opportunities
Commuter benefits, pet insurance, hybrid work schedule
Equal Opportunity Notice
Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) are committed to the full inclusion of all qualified individuals and do not discriminate against any employee or applicant for employment because of race, color, sex, religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact HR@vaco.com.
#J-18808-Ljbffr