Human Resources Generalist
Family YMCA of Marion and Polk Counties, Salem, OR, United States
Position Summary
Human Resources Generalist supports the day‑to‑day delivery of HR services across the Family YMCA of Marion and Polk Counties. This role reports to the Chief Administrative Officer and works in close collaboration on Human Resources initiatives. The position partners with the core leadership team to support recruitment, onboarding, employee relations, compliance, and operational processes across YMCA branches and camps.
Additional Responsibilities
In addition to core HR responsibilities, this position provides basic IT coordination (such as password resets, system access, and equipment tracking) and supports association‑wide safety efforts through coordination of the Safety Committee and related documentation.
This is a hands‑on, service‑focused role that helps ensure staff feel supported through training and systems that run smoothly, upholds a strong YMCA culture, and ensures policies and values are consistently upheld.
Our Mission
At the YMCA, we strengthen community through youth development, healthy living, and social responsibility. We are committed to fostering a workplace where every staff member feels respected, supported, and able to contribute fully. We welcome applicants from all backgrounds and experiences and are committed to building a team that reflects the communities we serve.
Our Culture
Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming, genuine, hopeful, nurturing, and determined, creating a relentless quest to make our community stronger beginning with you.
Key Responsibilities
Human Resources
Coordinate recruitment efforts including job postings, candidate communication, interview scheduling, reference checks and onboarding
Facilitate new hire onboarding and ensure completion of required employment documentation
Maintain employee records and HRIS data with accuracy and confidentiality, including monitoring of background check processing
Provide support on employee relations matters, including documentation and coordination with the Chief Administrative Officer
Assist with leave administration (PLO, FMLA, OFLA, sick time, accommodations)
Support benefits administration and respond to employee questions
Manage electronic personnel file system
Partner with supervisors on performance management processes and documentation
Assist with payroll coordination and timekeeping review
Ensure compliance with federal, state, and local employment laws and YMCA policies
Lead orientation and other employee training opportunities
Respond to verifications of employment and other documentation requests including unemployment claim responses
Assist with upkeep of system‑wide data management for staffing
Training Lead and Staff Development
Lead orientation for new hires
Lead staff culture initiatives and support organizational development efforts
Serve on the committee supporting annual staff development training
Ensure safety and compliance training offerings
IT & Systems Coordination
Serve as the first point of contact for basic staff technology needs, escalating more complex issues as appropriate
Password resets and account access
Troubleshooting access to HRIS, email, and scheduling systems
Coordinate with external IT vendors or internal leads for escalated issues
Track and maintain inventory of YMCA‑issued equipment (laptops, tablets, etc.)
Support onboarding and offboarding system access (account setup and deactivation)
Safety & Risk Management
Coordinate in partnership with other leadership on YMCA Safety Committee operations
Prepare and distribute agendas
Track participation
Record and distribute meeting minutes
Assist in tracking incident reports and maintaining documentation
Support safety training coordination and compliance tracking
Promote a culture of safety across branches and programs
Administrative Support
Prepare HR reports and track key metrics (hiring, turnover, training completion)
Assist with policy updates and internal communication
Support audits including HR, benefits, and workers’ compensation
Contribute to projects that improve HR systems and employee experience
Provide staff support for data collection infrastructure
Support oversight and tracking of organizational credit card usage
Maintain Staff Resource Hub as a reference for available resources and documentation
Qualifications
Required
2+ years of experience in human resources, operations, or administrative support
Strong organizational skills and attention to detail
Ability to handle confidential information with professionalism
Comfort working across multiple systems and supporting basic technology needs
Strong communication and interpersonal skills
Proficiency in spreadsheets and ability to pull and analyze data for reporting
Experience supporting staff training, culture, or leadership development
Ability to work with a high degree of time sensitivity and accuracy
Preferred
Experience in a nonprofit or YMCA environment
Familiarity with HRIS and timekeeping systems
Exposure to IT support and equipment tracking systems
Experience supporting safety or compliance efforts
HR certification (SHRM‑CP, PHR) or progress toward certification
Work Environment & Physical Requirements
Primarily office‑based with regular computer use
Occasional lifting of office equipment up to 25 lbs
Ability to travel between YMCA locations as needed
Schedule
Monday–Friday, standard business hours
Occasional evening or weekend support as needed
Benefits
Competitive salary based on experience
Medical, dental, and vision options available
Retirement plan with YMCA contribution after two years
Paid time off and holidays
YMCA membership
Equal Opportunity Employer
The Family YMCA of Marion & Polk Counties is an equal opportunity employer and is committed to creating an inclusive environment for all employees. We welcome and encourage applicants of all backgrounds, identities, and abilities to apply.
Ability to travel between YMCA locations as needed. Employment is contingent upon successful completion of a criminal background check.
YMCA Competencies (Leader)
Mission Advancement:
Accepts and demonstrates the Y’s values. Demonstrates a desire to serve others and fulfill community needs. Recruits volunteers and builds effective, supportive working relationships with them. Supports fund‑raising.
Collaboration:
Works effectively with people of different backgrounds, abilities, opinions, and perceptions. Builds rapport and relates well to others. Seeks first to understand the other person’s point of view and remains calm in challenging situations. Listens for understanding and meaning; speaks and writes effectively. Takes initiative to assist in developing others.
Operational Effectiveness:
Makes sound judgments, and transfers learning from one situation to another. Embraces new approaches and discovers ideas to create a better member experience. Establishes goals, clarifies tasks, plans work, and actively participates in meetings. Follows budgeting policies and procedures and reports all financial irregularities immediately. Strives to meet or exceed goals and deliver a high‑value experience for members.
Personal Growth:
Pursues self‑development that enhances job performance. Demonstrates an openness to change and seeks opportunities in the change process. Accurately assesses personal feelings, strengths, and limitations, and how they impact relationships. Has the functional and technical knowledge and skills required to perform well. Uses best practices and demonstrates up‑to‑date knowledge and skills in technology.
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Human Resources Generalist supports the day‑to‑day delivery of HR services across the Family YMCA of Marion and Polk Counties. This role reports to the Chief Administrative Officer and works in close collaboration on Human Resources initiatives. The position partners with the core leadership team to support recruitment, onboarding, employee relations, compliance, and operational processes across YMCA branches and camps.
Additional Responsibilities
In addition to core HR responsibilities, this position provides basic IT coordination (such as password resets, system access, and equipment tracking) and supports association‑wide safety efforts through coordination of the Safety Committee and related documentation.
This is a hands‑on, service‑focused role that helps ensure staff feel supported through training and systems that run smoothly, upholds a strong YMCA culture, and ensures policies and values are consistently upheld.
Our Mission
At the YMCA, we strengthen community through youth development, healthy living, and social responsibility. We are committed to fostering a workplace where every staff member feels respected, supported, and able to contribute fully. We welcome applicants from all backgrounds and experiences and are committed to building a team that reflects the communities we serve.
Our Culture
Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming, genuine, hopeful, nurturing, and determined, creating a relentless quest to make our community stronger beginning with you.
Key Responsibilities
Human Resources
Coordinate recruitment efforts including job postings, candidate communication, interview scheduling, reference checks and onboarding
Facilitate new hire onboarding and ensure completion of required employment documentation
Maintain employee records and HRIS data with accuracy and confidentiality, including monitoring of background check processing
Provide support on employee relations matters, including documentation and coordination with the Chief Administrative Officer
Assist with leave administration (PLO, FMLA, OFLA, sick time, accommodations)
Support benefits administration and respond to employee questions
Manage electronic personnel file system
Partner with supervisors on performance management processes and documentation
Assist with payroll coordination and timekeeping review
Ensure compliance with federal, state, and local employment laws and YMCA policies
Lead orientation and other employee training opportunities
Respond to verifications of employment and other documentation requests including unemployment claim responses
Assist with upkeep of system‑wide data management for staffing
Training Lead and Staff Development
Lead orientation for new hires
Lead staff culture initiatives and support organizational development efforts
Serve on the committee supporting annual staff development training
Ensure safety and compliance training offerings
IT & Systems Coordination
Serve as the first point of contact for basic staff technology needs, escalating more complex issues as appropriate
Password resets and account access
Troubleshooting access to HRIS, email, and scheduling systems
Coordinate with external IT vendors or internal leads for escalated issues
Track and maintain inventory of YMCA‑issued equipment (laptops, tablets, etc.)
Support onboarding and offboarding system access (account setup and deactivation)
Safety & Risk Management
Coordinate in partnership with other leadership on YMCA Safety Committee operations
Prepare and distribute agendas
Track participation
Record and distribute meeting minutes
Assist in tracking incident reports and maintaining documentation
Support safety training coordination and compliance tracking
Promote a culture of safety across branches and programs
Administrative Support
Prepare HR reports and track key metrics (hiring, turnover, training completion)
Assist with policy updates and internal communication
Support audits including HR, benefits, and workers’ compensation
Contribute to projects that improve HR systems and employee experience
Provide staff support for data collection infrastructure
Support oversight and tracking of organizational credit card usage
Maintain Staff Resource Hub as a reference for available resources and documentation
Qualifications
Required
2+ years of experience in human resources, operations, or administrative support
Strong organizational skills and attention to detail
Ability to handle confidential information with professionalism
Comfort working across multiple systems and supporting basic technology needs
Strong communication and interpersonal skills
Proficiency in spreadsheets and ability to pull and analyze data for reporting
Experience supporting staff training, culture, or leadership development
Ability to work with a high degree of time sensitivity and accuracy
Preferred
Experience in a nonprofit or YMCA environment
Familiarity with HRIS and timekeeping systems
Exposure to IT support and equipment tracking systems
Experience supporting safety or compliance efforts
HR certification (SHRM‑CP, PHR) or progress toward certification
Work Environment & Physical Requirements
Primarily office‑based with regular computer use
Occasional lifting of office equipment up to 25 lbs
Ability to travel between YMCA locations as needed
Schedule
Monday–Friday, standard business hours
Occasional evening or weekend support as needed
Benefits
Competitive salary based on experience
Medical, dental, and vision options available
Retirement plan with YMCA contribution after two years
Paid time off and holidays
YMCA membership
Equal Opportunity Employer
The Family YMCA of Marion & Polk Counties is an equal opportunity employer and is committed to creating an inclusive environment for all employees. We welcome and encourage applicants of all backgrounds, identities, and abilities to apply.
Ability to travel between YMCA locations as needed. Employment is contingent upon successful completion of a criminal background check.
YMCA Competencies (Leader)
Mission Advancement:
Accepts and demonstrates the Y’s values. Demonstrates a desire to serve others and fulfill community needs. Recruits volunteers and builds effective, supportive working relationships with them. Supports fund‑raising.
Collaboration:
Works effectively with people of different backgrounds, abilities, opinions, and perceptions. Builds rapport and relates well to others. Seeks first to understand the other person’s point of view and remains calm in challenging situations. Listens for understanding and meaning; speaks and writes effectively. Takes initiative to assist in developing others.
Operational Effectiveness:
Makes sound judgments, and transfers learning from one situation to another. Embraces new approaches and discovers ideas to create a better member experience. Establishes goals, clarifies tasks, plans work, and actively participates in meetings. Follows budgeting policies and procedures and reports all financial irregularities immediately. Strives to meet or exceed goals and deliver a high‑value experience for members.
Personal Growth:
Pursues self‑development that enhances job performance. Demonstrates an openness to change and seeks opportunities in the change process. Accurately assesses personal feelings, strengths, and limitations, and how they impact relationships. Has the functional and technical knowledge and skills required to perform well. Uses best practices and demonstrates up‑to‑date knowledge and skills in technology.
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