Accounts Receivable Coordinator
State of Louisiana, Gonzales, TX, United States
POSITION TITLE
Accounts Receivable Coordinator
APPOINTMENT
Appointed by the Chancellor of the College upon recommendation of the Vice Chancellor of Finance and Administration.
ORGANIZATIONAL RELATIONSHIP
TheAccounts Receivable Coordinator reports directly to the Bursar.
JOB SUMMARY
The Accounts Receivable Coordinator oversees Collections and Third-Party Receivables functions for the Business Office across all campuses. This role supports the development and implementation of student and vendor payment and collection processes while delivering high-quality customer service.
Reporting directly to the Bursar, this position manages accounts receivable, student account services, cashiering functions, and financial reconciliations. The coordinator ensures compliance with FERPA regulations and performs professional-level accounting duties, including auditing, analyzing, and reconciling accounts for both internal and external stakeholders.
QUALIFICATIONS
REQUIRED
Associate degree with 3 years of experience in accounting or financial systems
Substitution of minimum of five (5) years of experience with accounting or financial systems
PREFERRED
Experience in higher education
Experience with student billing, invoicing, and account analysis
About RPCC
River Parishes Community College is an open admission institution that partners with the communities and businesses of the river parishes region of Louisiana to provide workforce training, certificates, diplomas, and Associate Degrees.
Please visit our website for more information: www.rpcc.edu.
River Parishes Community College is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) to award associate degrees. River Parishes Community College also operates in compliance with Title VI of the Civil Rights Act of 1964, Title IX, of the 1962 Educational Amendments, and Section 504 of the Rehabilitation Act of 1973. The College does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, marital status, or veteran status. The Title IX and Section 504 Coordinator, Shalither S. Cushenberry, has been chosen to respond to student-related issues concerning the nondiscrimination policy at titleIX@rpcc.edu or 225-743-8526. Faculty and staff are encouraged to contact Brian J. Vermeire in the Office of Human Resources at hr@rpcc.edu or 225-743-8539. At RPCC, the lack of English language skills will not be a barrier to admission and participation in Career and Technical classes and activities in our institution. The College is also in compliance with the Family Rights and Privacy Act of 1974 (P.L. 93-380) as amended by the (P.L. 95-568).
KEY RESPONSIBILITIES
Student Accounts & Accounts Receivable
Process student payments daily using Banner
Reconcile and balance assigned cash drawer at the end of each business day
Reconcile student A/R with Finance
Run Banner processes related to student accounts
Review AR reports to ensure accuracy and timeliness
Prepare journal entries for vendor payments
Assist with student account write-offs
Investigate and resolve student account issues; recommend actions to the Bursar
Third-Party Receivables
Process third-party vendor scholarship payments in Banner
Set up and maintain third-party contracts each semester
Prepare and submit vendor invoices
Reconcile third-party contracts each term to ensure accurate posting
Collaborate with Registrar, Financial Aid, and other departments on billing
Cash Management
Verify and deposit funds within 24 hours of receipt
Ensure accurate posting of payments and awards
Assist students and parents with payment plan inquiries
Research and manage student and vendor accounts
Maintain accurate records to support audit requirements
Apply and remove financial holds on accounts
Provide guidance on Form 1098-T
Submit placement files for outstanding accounts to collections (ODR)
Send account balance notifications to students and vendors
Compliance
Assist in developing and implementing policies and procedures
Ensure compliance with institutional policies and state/federal regulations
Respond to account inquiries in accordance with FERPA guidelines
Resolve issues related to account balances and payment systems
Additional Duties
Assist Purchasing with receiving packages
Perform other duties as assigned
#J-18808-Ljbffr
Accounts Receivable Coordinator
APPOINTMENT
Appointed by the Chancellor of the College upon recommendation of the Vice Chancellor of Finance and Administration.
ORGANIZATIONAL RELATIONSHIP
TheAccounts Receivable Coordinator reports directly to the Bursar.
JOB SUMMARY
The Accounts Receivable Coordinator oversees Collections and Third-Party Receivables functions for the Business Office across all campuses. This role supports the development and implementation of student and vendor payment and collection processes while delivering high-quality customer service.
Reporting directly to the Bursar, this position manages accounts receivable, student account services, cashiering functions, and financial reconciliations. The coordinator ensures compliance with FERPA regulations and performs professional-level accounting duties, including auditing, analyzing, and reconciling accounts for both internal and external stakeholders.
QUALIFICATIONS
REQUIRED
Associate degree with 3 years of experience in accounting or financial systems
Substitution of minimum of five (5) years of experience with accounting or financial systems
PREFERRED
Experience in higher education
Experience with student billing, invoicing, and account analysis
About RPCC
River Parishes Community College is an open admission institution that partners with the communities and businesses of the river parishes region of Louisiana to provide workforce training, certificates, diplomas, and Associate Degrees.
Please visit our website for more information: www.rpcc.edu.
River Parishes Community College is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) to award associate degrees. River Parishes Community College also operates in compliance with Title VI of the Civil Rights Act of 1964, Title IX, of the 1962 Educational Amendments, and Section 504 of the Rehabilitation Act of 1973. The College does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, marital status, or veteran status. The Title IX and Section 504 Coordinator, Shalither S. Cushenberry, has been chosen to respond to student-related issues concerning the nondiscrimination policy at titleIX@rpcc.edu or 225-743-8526. Faculty and staff are encouraged to contact Brian J. Vermeire in the Office of Human Resources at hr@rpcc.edu or 225-743-8539. At RPCC, the lack of English language skills will not be a barrier to admission and participation in Career and Technical classes and activities in our institution. The College is also in compliance with the Family Rights and Privacy Act of 1974 (P.L. 93-380) as amended by the (P.L. 95-568).
KEY RESPONSIBILITIES
Student Accounts & Accounts Receivable
Process student payments daily using Banner
Reconcile and balance assigned cash drawer at the end of each business day
Reconcile student A/R with Finance
Run Banner processes related to student accounts
Review AR reports to ensure accuracy and timeliness
Prepare journal entries for vendor payments
Assist with student account write-offs
Investigate and resolve student account issues; recommend actions to the Bursar
Third-Party Receivables
Process third-party vendor scholarship payments in Banner
Set up and maintain third-party contracts each semester
Prepare and submit vendor invoices
Reconcile third-party contracts each term to ensure accurate posting
Collaborate with Registrar, Financial Aid, and other departments on billing
Cash Management
Verify and deposit funds within 24 hours of receipt
Ensure accurate posting of payments and awards
Assist students and parents with payment plan inquiries
Research and manage student and vendor accounts
Maintain accurate records to support audit requirements
Apply and remove financial holds on accounts
Provide guidance on Form 1098-T
Submit placement files for outstanding accounts to collections (ODR)
Send account balance notifications to students and vendors
Compliance
Assist in developing and implementing policies and procedures
Ensure compliance with institutional policies and state/federal regulations
Respond to account inquiries in accordance with FERPA guidelines
Resolve issues related to account balances and payment systems
Additional Duties
Assist Purchasing with receiving packages
Perform other duties as assigned
#J-18808-Ljbffr