Accounts Receivable Coordinator
Government Jobs, Gonzales, LA, United States
Accounts Receivable Coordinator
The Accounts Receivable Coordinator oversees Collections and Third-Party Receivables functions for the Business Office across all campuses. This role supports the development and implementation of student and vendor payment and collection processes while delivering high-quality customer service.
Reporting directly to the Bursar, this position manages accounts receivable, student account services, cashiering functions, and financial reconciliations. The coordinator ensures compliance with FERPA regulations and performs professional-level accounting duties, including auditing, analyzing, and reconciling accounts for both internal and external stakeholders.
Minimum Qualifications
Required:
Associate degree with 3 years of experience in accounting or financial systems
Substitution of minimum of five (5) years of experience with accounting or financial systems
Preferred:
Experience in higher education
Experience with student billing, invoicing, and account analysis
Job Specification
River Parishes Community College is an open admission institution that partners with the communities and businesses of the river parishes region of Louisiana to provide workforce training, certificates, diplomas, and Associate Degrees.
Job Duties and Other Information
Key Responsibilities:
Student Accounts & Accounts Receivable:
Process student payments daily using Banner
Reconcile and balance assigned cash drawer at the end of each business day
Reconcile student A/R with Finance
Run Banner processes related to student accounts
Review AR reports to ensure accuracy and timeliness
Prepare journal entries for vendor payments
Assist with student account write-offs
Investigate and resolve student account issues; recommend actions to the Bursar
Third-Party Receivables:
Process third-party vendor scholarship payments in Banner
Set up and maintain third-party contracts each semester
Prepare and submit vendor invoices
Reconcile third-party contracts each term to ensure accurate posting
Collaborate with Registrar, Financial Aid, and other departments on billing
Cash Management:
Verify and deposit funds within 24 hours of receipt
Ensure accurate posting of payments and awards
Assist students and parents with payment plan inquiries
Research and manage student and vendor accounts
Maintain accurate records to support audit requirements
Apply and remove financial holds on accounts
Provide guidance on Form 1098-T
Submit placement files for outstanding accounts to collections (ODR)
Send account balance notifications to students and vendors
Compliance:
Assist in developing and implementing policies and procedures
Ensure compliance with institutional policies and state/federal regulations
Respond to account inquiries in accordance with FERPA guidelines
Resolve issues related to account balances and payment systems
Additional Duties:
Assist Purchasing with receiving packages
Perform other duties as assigned
The Accounts Receivable Coordinator oversees Collections and Third-Party Receivables functions for the Business Office across all campuses. This role supports the development and implementation of student and vendor payment and collection processes while delivering high-quality customer service.
Reporting directly to the Bursar, this position manages accounts receivable, student account services, cashiering functions, and financial reconciliations. The coordinator ensures compliance with FERPA regulations and performs professional-level accounting duties, including auditing, analyzing, and reconciling accounts for both internal and external stakeholders.
Minimum Qualifications
Required:
Associate degree with 3 years of experience in accounting or financial systems
Substitution of minimum of five (5) years of experience with accounting or financial systems
Preferred:
Experience in higher education
Experience with student billing, invoicing, and account analysis
Job Specification
River Parishes Community College is an open admission institution that partners with the communities and businesses of the river parishes region of Louisiana to provide workforce training, certificates, diplomas, and Associate Degrees.
Job Duties and Other Information
Key Responsibilities:
Student Accounts & Accounts Receivable:
Process student payments daily using Banner
Reconcile and balance assigned cash drawer at the end of each business day
Reconcile student A/R with Finance
Run Banner processes related to student accounts
Review AR reports to ensure accuracy and timeliness
Prepare journal entries for vendor payments
Assist with student account write-offs
Investigate and resolve student account issues; recommend actions to the Bursar
Third-Party Receivables:
Process third-party vendor scholarship payments in Banner
Set up and maintain third-party contracts each semester
Prepare and submit vendor invoices
Reconcile third-party contracts each term to ensure accurate posting
Collaborate with Registrar, Financial Aid, and other departments on billing
Cash Management:
Verify and deposit funds within 24 hours of receipt
Ensure accurate posting of payments and awards
Assist students and parents with payment plan inquiries
Research and manage student and vendor accounts
Maintain accurate records to support audit requirements
Apply and remove financial holds on accounts
Provide guidance on Form 1098-T
Submit placement files for outstanding accounts to collections (ODR)
Send account balance notifications to students and vendors
Compliance:
Assist in developing and implementing policies and procedures
Ensure compliance with institutional policies and state/federal regulations
Respond to account inquiries in accordance with FERPA guidelines
Resolve issues related to account balances and payment systems
Additional Duties:
Assist Purchasing with receiving packages
Perform other duties as assigned