Office Administrator
PlatinumExteriors, Oregon, WI, United States
We are seeking a highly organized and proactive Office Administrator to oversee daily office operations and support our team. The ideal candidate will possess strong administrative, communication, and organizational skills, with experience in office management, bookkeeping, and human resources. This role involves coordinating various administrative functions, managing schedules, vendor relations, and supporting team development to ensure smooth and efficient office workflows.
Responsibilities
Manage daily office operations, including front desk duties and multi-line phone systems
Oversee calendar management and schedule appointments for staff and executives
Coordinate event planning and logistics for company meetings, trainings, and special events
Supervise administrative staff and support team management initiatives
Handle bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and financial record keeping
Manage vendor relationships, procurement processes, and supply inventory
Assist with human resources functions such as onboarding, training & development, and maintaining employee records
Oversee payroll processing and ensure compliance with company policies
Maintain filing systems, both physical and digital, ensuring documents are organized and accessible
Support budgeting activities by monitoring expenses and preparing financial reports
Ensure effective communication across departments through clear phone etiquette and professional correspondence
Keeping track of job expense, paying suppliers, producing invoices to send out.
Qualifications
Proven experience in office management or administrative roles with clerical or office experience preferred
Strong organizational skills with the ability to multitask effectively in a fast-paced environment
Excellent communication skills—both verbal and written—with professional phone etiquette
Proficiency in QuickBooks, calendar management tools, and multi-line phone systems, ADP for payroll
Experience in event planning, vendor management, human resources, payroll processing, budgeting, bookkeeping is a plus
Supervising experience or team management skills are highly desirable
Ability to handle confidential information discreetly and maintain professionalism at all times
Demonstrated ability to train & develop staff members as needed
We are a construction company so any experience with contracts, subcontracts, insurance policies
Ability to perform work in a self motivativating capacity
This position offers an engaging opportunity to contribute to a dynamic organization while utilizing a broad skill set in office administration. In person part time, leading into full time possible.
#J-18808-Ljbffr
Responsibilities
Manage daily office operations, including front desk duties and multi-line phone systems
Oversee calendar management and schedule appointments for staff and executives
Coordinate event planning and logistics for company meetings, trainings, and special events
Supervise administrative staff and support team management initiatives
Handle bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and financial record keeping
Manage vendor relationships, procurement processes, and supply inventory
Assist with human resources functions such as onboarding, training & development, and maintaining employee records
Oversee payroll processing and ensure compliance with company policies
Maintain filing systems, both physical and digital, ensuring documents are organized and accessible
Support budgeting activities by monitoring expenses and preparing financial reports
Ensure effective communication across departments through clear phone etiquette and professional correspondence
Keeping track of job expense, paying suppliers, producing invoices to send out.
Qualifications
Proven experience in office management or administrative roles with clerical or office experience preferred
Strong organizational skills with the ability to multitask effectively in a fast-paced environment
Excellent communication skills—both verbal and written—with professional phone etiquette
Proficiency in QuickBooks, calendar management tools, and multi-line phone systems, ADP for payroll
Experience in event planning, vendor management, human resources, payroll processing, budgeting, bookkeeping is a plus
Supervising experience or team management skills are highly desirable
Ability to handle confidential information discreetly and maintain professionalism at all times
Demonstrated ability to train & develop staff members as needed
We are a construction company so any experience with contracts, subcontracts, insurance policies
Ability to perform work in a self motivativating capacity
This position offers an engaging opportunity to contribute to a dynamic organization while utilizing a broad skill set in office administration. In person part time, leading into full time possible.
#J-18808-Ljbffr