High Rock 10-Month School Administrative Assistant I - Immediate Opening SY 25-2
Young World Physical Education, Needham Heights, MA, United States
High Rock 10-Month School Administrative Assistant I - Immediate Opening SY 25-26
Needham Public Schools High Rock School - Needham, Massachusetts Open in Google Maps
This job is also posted in Needham Public School District
Job Details
Job ID:
1116242
Application Deadline:
May 15, 2026 11:59 PM (Eastern Standard Time)
Re-Posted:
Apr 17, 2026 4:00 AM (UTC)
Job Description
Needham Public Schools is an inclusive, dynamic, and multicultural community seeking an energetic, skilled, and warm School Administrative Assistant I (10-month position) to join our team. To enhance our goals of supporting every child, Needham Public Schools seeks candidates with diverse backgrounds and experiences. The School Secretary works 7 hours per day for 10 months of the year.
Essential Functions and Duties of the Position
Assists with recording student attendance in the student information management system
Documents and corrects absences, late arrivals, dismissals, and other related attendance issues
Monitors and tracks student attendance
Generates attendance reports as required
Assists with student registration and transfers
Assists teachers with homeroom folders and other administrative functions
Maintains discipline log and detention report
Processes student discipline letters, including typing, filing, and mailing of letters
Oversees work of student volunteers and provides instruction for various work tasks
Performs secretarial work for school principals and assigned administrators
Drafts correspondence and documents
Performs routine tasks such as filing, faxing, copying, and data entry
Manages, sorts, and distributes mail
Assists with the scheduling, management, distribution, collection, and processing of standardized testing
Answers phones and responds to questions from parents, students, and other district personnel
Greets visitors and responds to questions and concerns
Meets deadlines
Skills, Abilities & Knowledge
Ability to maintain confidentiality and handle difficult situations with sensitivity and tact
Experience and knowledge in a customer service environment
Knowledge of school office environments
Knowledge and experience with school office technology and equipment
Skill in written and oral communications
Ability to calmly and professionally interact with students, parents, teachers, co-workers, and visitors in a dynamic environment
Ability to organize, prioritize work responsibilities, and use time efficiently
Skill in tracking and recording student attendance data
Minimum Qualifications and Standards Required
Education and Experience:
This position requires a High School Diploma or GED and one year of secretarial experience. Experience in a school office environment is preferred.
Physical Requirements
Must be physically able to operate a variety of automated office machines and equipment, including a computer, basic office equipment, adding machine, telephone, etc. Must be able to exert up to five pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects. Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time. Must be able to lift/carry weights.
Application and Selection Procedure
Please apply online. Applications will be considered only when a cover letter, resume, and three letters of recommendation have been attached to your online application. All resumes will be screened, and selected candidates will participate in a thorough interview process.
Compensation and Benefits
Please review the Unit D Contract and this page to learn about employee compensation and benefits.
Hourly Rate: $25.83-$28.64
The Needham Public Schools does not discriminate based on race, color, sex, sexual orientation, gender identity, religion, disability, age, active military/veteran status, ancestry, genetic information, or national or ethnic origin in the administration of its educational policies, employment policies, and other administered programs and activities. In addition, students who are homeless or of limited English-speaking ability are protected from discrimination in accessing the course of study and other opportunities available through the schools.
Needham Public Schools has a strong commitment to equity. Candidates who also have a strong commitment to this work are encouraged to apply. For more information on our equity work please visit our equity website.
Position Type:
Full-Time
Job Requirements
Citizenship, residency or work visa required
Contact Information
James Odierna, Assistant Principal
High Rock School
Phone: 7814550455
Email: james_odierna@needham.k12.ma.us
#J-18808-Ljbffr
Needham Public Schools High Rock School - Needham, Massachusetts Open in Google Maps
This job is also posted in Needham Public School District
Job Details
Job ID:
1116242
Application Deadline:
May 15, 2026 11:59 PM (Eastern Standard Time)
Re-Posted:
Apr 17, 2026 4:00 AM (UTC)
Job Description
Needham Public Schools is an inclusive, dynamic, and multicultural community seeking an energetic, skilled, and warm School Administrative Assistant I (10-month position) to join our team. To enhance our goals of supporting every child, Needham Public Schools seeks candidates with diverse backgrounds and experiences. The School Secretary works 7 hours per day for 10 months of the year.
Essential Functions and Duties of the Position
Assists with recording student attendance in the student information management system
Documents and corrects absences, late arrivals, dismissals, and other related attendance issues
Monitors and tracks student attendance
Generates attendance reports as required
Assists with student registration and transfers
Assists teachers with homeroom folders and other administrative functions
Maintains discipline log and detention report
Processes student discipline letters, including typing, filing, and mailing of letters
Oversees work of student volunteers and provides instruction for various work tasks
Performs secretarial work for school principals and assigned administrators
Drafts correspondence and documents
Performs routine tasks such as filing, faxing, copying, and data entry
Manages, sorts, and distributes mail
Assists with the scheduling, management, distribution, collection, and processing of standardized testing
Answers phones and responds to questions from parents, students, and other district personnel
Greets visitors and responds to questions and concerns
Meets deadlines
Skills, Abilities & Knowledge
Ability to maintain confidentiality and handle difficult situations with sensitivity and tact
Experience and knowledge in a customer service environment
Knowledge of school office environments
Knowledge and experience with school office technology and equipment
Skill in written and oral communications
Ability to calmly and professionally interact with students, parents, teachers, co-workers, and visitors in a dynamic environment
Ability to organize, prioritize work responsibilities, and use time efficiently
Skill in tracking and recording student attendance data
Minimum Qualifications and Standards Required
Education and Experience:
This position requires a High School Diploma or GED and one year of secretarial experience. Experience in a school office environment is preferred.
Physical Requirements
Must be physically able to operate a variety of automated office machines and equipment, including a computer, basic office equipment, adding machine, telephone, etc. Must be able to exert up to five pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects. Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time. Must be able to lift/carry weights.
Application and Selection Procedure
Please apply online. Applications will be considered only when a cover letter, resume, and three letters of recommendation have been attached to your online application. All resumes will be screened, and selected candidates will participate in a thorough interview process.
Compensation and Benefits
Please review the Unit D Contract and this page to learn about employee compensation and benefits.
Hourly Rate: $25.83-$28.64
The Needham Public Schools does not discriminate based on race, color, sex, sexual orientation, gender identity, religion, disability, age, active military/veteran status, ancestry, genetic information, or national or ethnic origin in the administration of its educational policies, employment policies, and other administered programs and activities. In addition, students who are homeless or of limited English-speaking ability are protected from discrimination in accessing the course of study and other opportunities available through the schools.
Needham Public Schools has a strong commitment to equity. Candidates who also have a strong commitment to this work are encouraged to apply. For more information on our equity work please visit our equity website.
Position Type:
Full-Time
Job Requirements
Citizenship, residency or work visa required
Contact Information
James Odierna, Assistant Principal
High Rock School
Phone: 7814550455
Email: james_odierna@needham.k12.ma.us
#J-18808-Ljbffr