Projects Bids, Awards and Grants Supervisor (Accountant III) (Min Quals Revised)
State of Colorado, Denver, CO, United States
Overview
This position is only open to Colorado state residents.
New employees to the State will be paid biweekly. There are 26 biweekly pay periods in a year.
The Colorado Department of Transportation’s Projects & Grants Accounting unit supports federal aid program financial functions to ensure compliance with state and federal guidelines. The unit monitors, reconciles, and recommends rates, manages retainage and escrow accounts, analyzes project metrics using AASHTOWare and SAP, and ensures timely completion of the Single Audit and the federal aid billing and local agency billing process for the construction program.
As section supervisor, this position directs two Bids and Awards Accountants and one Grant Accountant, provides guidance on project creation in SAP, financial statements, and closeout of projects in SAP. The supervisor ensures accurate classification of costs to project financial participants for federal aid highway projects, instructs staff on funding and balancing, and manages the development and management of the annual Construction Engineering (CE) and indirect cost allocation process.
Responsibilities
Analyze, design, define and/or recommend processes utilized by project systems to meet changing federal, state, and department regulations and requirements.
Coordinate the gathering of data out of SAP.
Establish reconciliation processes for the project financial statements and project closures.
Oversee the review and corrections to estimates and funding for construction bid contracts and prepare financial statements. Provide oversight by reviewing reconciliations of final project closure analysis.
Ensure project closure is consistent and accurate and in accordance with project closure requirements.
Direct oversight of the financial status of the Construction Program for all open projects.
Maintain tables in SAP to direct funding complexity of federal funds, restricted and unrestricted state funds, and numerous local and private funding sources.
Develop and provide training & guidance to CDOT staff both inside and outside of the Projects & Grants work unit.
Develop variants for use by other SAP system users for reporting on projects.
Analyze and interpret budget to actual data.
Provide expert knowledge of the AASHTOWare system and its interface to SAP Accounting System.
Provide direct oversight of the financial status of a construction program of over 1,600 open projects and funding complexity of federal funds, restricted and unrestricted state funds, and numerous local and private funding sources.
Supervise, direct and review the activities of the Bids and Awards and Project Closure Unit which includes two Bids and Awards Accountants and one Grant Accountant.
Establish priorities, quality standards, procedures & criteria to be followed by the staff in the performance of their duties.
Evaluate effectiveness of work activities; take initiative to identify and communicate ways to progress safety, improve business processes, and enhance service.
Delegate work effectively, when appropriate, and monitor progress.
Administer the performance program for all employees to include regular performance feedback.
Coach, mentor, and train employees.
Address personnel issues and mediate conflicts.
Analyze program delivery costs (overhead, preliminary and construction engineering), and other costs.
Analyze the full scope of indirect costs and allocation to ensure the current allocation plan is accurate.
Based on analytic reviews, update allocation plan documents and recommend new rates.
Will be responsible for new and continued analysis of the indirect allocation program including:
which projects get indirect allocations;
which units should be included in indirect cost pools;
if multiple rates are needed;
possible indirect costs on subrecipient projects and grant programs.
Analyze the costs in pools to ensure correct participating vs. non‑participating charges.
Supervise the reports on Cash position and Spending authority status and analysis.
Develop reports and provide analysis on an ongoing and ad‑hoc basis.
Serve as primary backup for positions under the Federal Aid Billing supervisor with non‑supervisory tasks.
Other duties as assigned.
Work Environment
Your schedule will primarily be 8:00 am – 5:00 pm work hours, Monday‑Friday, but we are flexible to meet your work/life balance needs while ensuring CDOT business needs are met.
You will likely work a hybrid schedule with a combination of in‑office and remote work.
Benefits
Competitive medical, dental and vision insurance
Life and disability insurance
Flexible spending and health savings accounts
PERA retirement, optional 401(k)
Paid time off: annual, sick, holiday
Tuition reimbursement and professional development
Minimum Qualifications
Experience Only
At least eight (8) years of professional accounting or auditing experience, with at least four (4) years of full‑time professional accounting experience.
Education and Experience
Education from an accredited college or university with at least 27 hours of coursework in Accounting or Auditing will be considered.
Professional accounting and auditing experience will be considered, with at least four (4) years of full‑time professional accounting.
Colorado CPA License and Experience or Education
Current, valid licensure as a CPA by the Colorado Board of Accountancy will count for six (6) years of the requirement.
Education in auditing or accounting will be considered (coursework requires 27 semester hours completed in accounting or auditing).
Professional accounting experience will be considered.
Preferred Qualifications
Demonstrated success with the duties listed in the Description of the Job section.
Years of State service experience related to the duties of this position.
Highest work/personal ethics and integrity.
Professional knowledge of general accounting practices and standards, including GAAP, GASB, State fiscal rules, State financial reporting, and State Auditor requirements.
Experience working with federal grants.
Strong Excel and reporting skills.
Experience with indirect cost plans and agreements used for federal funding.
Reconciliation and analytic skills to enable accurate, complete, and timely reconciliation of data between multiple accounting systems.
Expertise using SAP including Financial, Sales Distribution, and Accounts Receivable and Controlling modules.
Experience reconciling and correcting cash, revenue, and receivable accounts to sub‑ledger type detail.
Experience in projects accounting, including multiple funding sources.
Strong knowledge and operational expertise in revenue, receivables, and cash processes.
Strong leadership skills to facilitate accurate, complete, and timely development and analysis of data across multiple functional areas and systems.
Excellent customer service experience including a proven ability to partner with professionals, consultants, and staff at all levels, with sensitivity to their needs and priorities.
Strong technical skills in Google, Microsoft Office Suite (Excel and Adobe), SAP, and the ability to quickly learn other software systems.
Experience with AASHTOWare.
Excellent written and verbal communication skills.
Analytical skills to solve complex challenges.
Ability to take initiative to solve problems in an innovative manner.
Strong organizational skills with the ability to perform at a high level.
Proven ability to manage multiple assignments, priorities, and projects in a demanding environment.
Ability to work under tight deadlines and be adaptable to changing assignments.
Strong attention to technical detail.
Ability to work effectively in both independent and team situations.
Interpersonal and relationship‑building skills.
Effective supervision and leadership skills; experience supervising professional and support staff.
ADAAA Accommodations
CDOT is committed to the full inclusion of all qualified individuals. If you have a disability and require a reasonable accommodation to ensure a positive experience applying or interviewing for this position, please direct your inquiries to Lynn Livingston at LynnR.Livingston@state.co.us or call 303‑757‑9110.
EEO Statement
The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness.
#J-18808-Ljbffr
This position is only open to Colorado state residents.
New employees to the State will be paid biweekly. There are 26 biweekly pay periods in a year.
The Colorado Department of Transportation’s Projects & Grants Accounting unit supports federal aid program financial functions to ensure compliance with state and federal guidelines. The unit monitors, reconciles, and recommends rates, manages retainage and escrow accounts, analyzes project metrics using AASHTOWare and SAP, and ensures timely completion of the Single Audit and the federal aid billing and local agency billing process for the construction program.
As section supervisor, this position directs two Bids and Awards Accountants and one Grant Accountant, provides guidance on project creation in SAP, financial statements, and closeout of projects in SAP. The supervisor ensures accurate classification of costs to project financial participants for federal aid highway projects, instructs staff on funding and balancing, and manages the development and management of the annual Construction Engineering (CE) and indirect cost allocation process.
Responsibilities
Analyze, design, define and/or recommend processes utilized by project systems to meet changing federal, state, and department regulations and requirements.
Coordinate the gathering of data out of SAP.
Establish reconciliation processes for the project financial statements and project closures.
Oversee the review and corrections to estimates and funding for construction bid contracts and prepare financial statements. Provide oversight by reviewing reconciliations of final project closure analysis.
Ensure project closure is consistent and accurate and in accordance with project closure requirements.
Direct oversight of the financial status of the Construction Program for all open projects.
Maintain tables in SAP to direct funding complexity of federal funds, restricted and unrestricted state funds, and numerous local and private funding sources.
Develop and provide training & guidance to CDOT staff both inside and outside of the Projects & Grants work unit.
Develop variants for use by other SAP system users for reporting on projects.
Analyze and interpret budget to actual data.
Provide expert knowledge of the AASHTOWare system and its interface to SAP Accounting System.
Provide direct oversight of the financial status of a construction program of over 1,600 open projects and funding complexity of federal funds, restricted and unrestricted state funds, and numerous local and private funding sources.
Supervise, direct and review the activities of the Bids and Awards and Project Closure Unit which includes two Bids and Awards Accountants and one Grant Accountant.
Establish priorities, quality standards, procedures & criteria to be followed by the staff in the performance of their duties.
Evaluate effectiveness of work activities; take initiative to identify and communicate ways to progress safety, improve business processes, and enhance service.
Delegate work effectively, when appropriate, and monitor progress.
Administer the performance program for all employees to include regular performance feedback.
Coach, mentor, and train employees.
Address personnel issues and mediate conflicts.
Analyze program delivery costs (overhead, preliminary and construction engineering), and other costs.
Analyze the full scope of indirect costs and allocation to ensure the current allocation plan is accurate.
Based on analytic reviews, update allocation plan documents and recommend new rates.
Will be responsible for new and continued analysis of the indirect allocation program including:
which projects get indirect allocations;
which units should be included in indirect cost pools;
if multiple rates are needed;
possible indirect costs on subrecipient projects and grant programs.
Analyze the costs in pools to ensure correct participating vs. non‑participating charges.
Supervise the reports on Cash position and Spending authority status and analysis.
Develop reports and provide analysis on an ongoing and ad‑hoc basis.
Serve as primary backup for positions under the Federal Aid Billing supervisor with non‑supervisory tasks.
Other duties as assigned.
Work Environment
Your schedule will primarily be 8:00 am – 5:00 pm work hours, Monday‑Friday, but we are flexible to meet your work/life balance needs while ensuring CDOT business needs are met.
You will likely work a hybrid schedule with a combination of in‑office and remote work.
Benefits
Competitive medical, dental and vision insurance
Life and disability insurance
Flexible spending and health savings accounts
PERA retirement, optional 401(k)
Paid time off: annual, sick, holiday
Tuition reimbursement and professional development
Minimum Qualifications
Experience Only
At least eight (8) years of professional accounting or auditing experience, with at least four (4) years of full‑time professional accounting experience.
Education and Experience
Education from an accredited college or university with at least 27 hours of coursework in Accounting or Auditing will be considered.
Professional accounting and auditing experience will be considered, with at least four (4) years of full‑time professional accounting.
Colorado CPA License and Experience or Education
Current, valid licensure as a CPA by the Colorado Board of Accountancy will count for six (6) years of the requirement.
Education in auditing or accounting will be considered (coursework requires 27 semester hours completed in accounting or auditing).
Professional accounting experience will be considered.
Preferred Qualifications
Demonstrated success with the duties listed in the Description of the Job section.
Years of State service experience related to the duties of this position.
Highest work/personal ethics and integrity.
Professional knowledge of general accounting practices and standards, including GAAP, GASB, State fiscal rules, State financial reporting, and State Auditor requirements.
Experience working with federal grants.
Strong Excel and reporting skills.
Experience with indirect cost plans and agreements used for federal funding.
Reconciliation and analytic skills to enable accurate, complete, and timely reconciliation of data between multiple accounting systems.
Expertise using SAP including Financial, Sales Distribution, and Accounts Receivable and Controlling modules.
Experience reconciling and correcting cash, revenue, and receivable accounts to sub‑ledger type detail.
Experience in projects accounting, including multiple funding sources.
Strong knowledge and operational expertise in revenue, receivables, and cash processes.
Strong leadership skills to facilitate accurate, complete, and timely development and analysis of data across multiple functional areas and systems.
Excellent customer service experience including a proven ability to partner with professionals, consultants, and staff at all levels, with sensitivity to their needs and priorities.
Strong technical skills in Google, Microsoft Office Suite (Excel and Adobe), SAP, and the ability to quickly learn other software systems.
Experience with AASHTOWare.
Excellent written and verbal communication skills.
Analytical skills to solve complex challenges.
Ability to take initiative to solve problems in an innovative manner.
Strong organizational skills with the ability to perform at a high level.
Proven ability to manage multiple assignments, priorities, and projects in a demanding environment.
Ability to work under tight deadlines and be adaptable to changing assignments.
Strong attention to technical detail.
Ability to work effectively in both independent and team situations.
Interpersonal and relationship‑building skills.
Effective supervision and leadership skills; experience supervising professional and support staff.
ADAAA Accommodations
CDOT is committed to the full inclusion of all qualified individuals. If you have a disability and require a reasonable accommodation to ensure a positive experience applying or interviewing for this position, please direct your inquiries to Lynn Livingston at LynnR.Livingston@state.co.us or call 303‑757‑9110.
EEO Statement
The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness.
#J-18808-Ljbffr