Accounting Coordinator, School of Law
Wake Forest University, Winston Salem, NC, United States
Job Description Summary
The Accounting Coordinator is an integral member of the Law School Budget & Finance Team providing support to ensure accurate financial reporting and quality customer service. The coordinator works with minimal supervision to provide accounting, administrative and technical support. This position works collaboratively with leadership, department managers, and business partners. The Accounting Coordinator processes financial transactions, performs account reconciliations, provides financial reports, completes year‑end closing processes, and supports the Law School annual budget process.
Essential Functions
Oversee regular financial processes in Workday such as invoice processing, credit card charges, cash/ACH and check deposits, proper utilization of restricted funds, journal entries, and accounting adjustments.
Ensure compliance with accounting and auditing requirements and adherence to established budgetary requirements.
Provide both regular and ad hoc financial reports, including assistance with monthly manager budget reports, perform monthly reconciliations, monitor financial actuals to budget, and conduct research and analysis for special projects and new programs or initiatives.
Serve as Grants Monitor, ensuring all grant funds are properly accounted for, ensuring compliance with any reporting and end‑date requirements, reconciling grant funds on a regular basis, and providing grant managers with regular financial reports.
Assist with preparation of departmental budgets, including operating and restricted funds, in conjunction with the directors and Law School management staff.
Assist departments with the development and evaluation of requests for quotations (RFQ’s) for operational and project‑related goods and services; initiate projects for the Law School and verify quotes and actual charges align.
Maintain financials for Law Faculty Development Funds and coordinate with Associate Dean of Research to ensure compliance with annual funding allocations.
Serve as Law School Asset Monitor, working with central administration and Law School staff to identify and properly inventory fixed assets and record and document any asset disposals in compliance with auditing guidelines.
Serve as liaison to other divisions of the University for the Law School and its multiple departments on finance related matters.
Other Functions
Work independently on special projects.
Meet with Law School departments and staff and other divisions of the University as needed.
Provide Law School student payroll assistance.
Provide training and materials to assist Law School employees with Workday financial processes.
Assist Law School during large events such as orientation, exams, and graduation.
Perform other duties as assigned.
Required Education, Knowledge, Skills, Abilities
Associate degree in Accounting or Finance, plus three to five years related accounting/business experience, or an equivalent combination of experience and education.
Proficient in use of Microsoft Office and Excel.
Strong quantitative and analytical skills; ability to perform financial analysis and prepare financial reports as needed; ability to analyze and interpret policy and procedures to provide guidance and address any questions.
Effective communication skills both verbally and in writing.
Ability to handle sensitive information in a confidential manner.
Excellent interpersonal skills and ability to work effectively with a wide range of constituencies in a diverse community.
Ability to solve problems and adapt to changes quickly and positively.
Preferred Education, Knowledge, Skills, Abilities
Bachelor’s degree in accounting, finance, or business administration.
Experience in higher education accounting.
Experience with Workday Finance and Budget.
Knowledge of accounting principles and practices.
Accountabilities
Work under minimal supervision.
Responsible for own work.
Physical Requirements
None.
Environmental Conditions
Office environment.
Employment Eligibility
This position is not eligible for sponsorship of non‑immigrant or immigrant visa status through Wake Forest University. All eligible applicants are encouraged to apply.
Time Type Requirement
Full time
Equal Opportunity Statement
The University is an equal opportunity employer and welcomes all qualified candidates to apply without regard to race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and military or veteran status.
Accommodations for Applicants
If you are an individual with a disability and need an accommodation to participate in the application or interview process, please contact AskHR@wfu.edu or (336) 758-4700.
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The Accounting Coordinator is an integral member of the Law School Budget & Finance Team providing support to ensure accurate financial reporting and quality customer service. The coordinator works with minimal supervision to provide accounting, administrative and technical support. This position works collaboratively with leadership, department managers, and business partners. The Accounting Coordinator processes financial transactions, performs account reconciliations, provides financial reports, completes year‑end closing processes, and supports the Law School annual budget process.
Essential Functions
Oversee regular financial processes in Workday such as invoice processing, credit card charges, cash/ACH and check deposits, proper utilization of restricted funds, journal entries, and accounting adjustments.
Ensure compliance with accounting and auditing requirements and adherence to established budgetary requirements.
Provide both regular and ad hoc financial reports, including assistance with monthly manager budget reports, perform monthly reconciliations, monitor financial actuals to budget, and conduct research and analysis for special projects and new programs or initiatives.
Serve as Grants Monitor, ensuring all grant funds are properly accounted for, ensuring compliance with any reporting and end‑date requirements, reconciling grant funds on a regular basis, and providing grant managers with regular financial reports.
Assist with preparation of departmental budgets, including operating and restricted funds, in conjunction with the directors and Law School management staff.
Assist departments with the development and evaluation of requests for quotations (RFQ’s) for operational and project‑related goods and services; initiate projects for the Law School and verify quotes and actual charges align.
Maintain financials for Law Faculty Development Funds and coordinate with Associate Dean of Research to ensure compliance with annual funding allocations.
Serve as Law School Asset Monitor, working with central administration and Law School staff to identify and properly inventory fixed assets and record and document any asset disposals in compliance with auditing guidelines.
Serve as liaison to other divisions of the University for the Law School and its multiple departments on finance related matters.
Other Functions
Work independently on special projects.
Meet with Law School departments and staff and other divisions of the University as needed.
Provide Law School student payroll assistance.
Provide training and materials to assist Law School employees with Workday financial processes.
Assist Law School during large events such as orientation, exams, and graduation.
Perform other duties as assigned.
Required Education, Knowledge, Skills, Abilities
Associate degree in Accounting or Finance, plus three to five years related accounting/business experience, or an equivalent combination of experience and education.
Proficient in use of Microsoft Office and Excel.
Strong quantitative and analytical skills; ability to perform financial analysis and prepare financial reports as needed; ability to analyze and interpret policy and procedures to provide guidance and address any questions.
Effective communication skills both verbally and in writing.
Ability to handle sensitive information in a confidential manner.
Excellent interpersonal skills and ability to work effectively with a wide range of constituencies in a diverse community.
Ability to solve problems and adapt to changes quickly and positively.
Preferred Education, Knowledge, Skills, Abilities
Bachelor’s degree in accounting, finance, or business administration.
Experience in higher education accounting.
Experience with Workday Finance and Budget.
Knowledge of accounting principles and practices.
Accountabilities
Work under minimal supervision.
Responsible for own work.
Physical Requirements
None.
Environmental Conditions
Office environment.
Employment Eligibility
This position is not eligible for sponsorship of non‑immigrant or immigrant visa status through Wake Forest University. All eligible applicants are encouraged to apply.
Time Type Requirement
Full time
Equal Opportunity Statement
The University is an equal opportunity employer and welcomes all qualified candidates to apply without regard to race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and military or veteran status.
Accommodations for Applicants
If you are an individual with a disability and need an accommodation to participate in the application or interview process, please contact AskHR@wfu.edu or (336) 758-4700.
#J-18808-Ljbffr