Procurement Specialist
United States Courts, Tyler, TX, United States
Overview of the Position The U.S. District Clerk’s Office for the Eastern District of Texas is a public service organization focused on providing exceptional customer service to the court, members of the legal community and the general public. Currently, we are seeking a highly motivated and experienced individual to serve as a Procurement Specialist. There are seven Clerk’s Offices within the Eastern District of Texas: Beaumont, Lufkin, Marshall, Plano, Sherman, Texarkana, and Tyler.
The Procurement Specialist position is located in the Tyler Clerk’s Office and reports to the Administrative Services Manager. The incumbent procures goods and services for all seven locations, including office supplies, furniture, office equipment, IT equipment, supplies and services, and miscellaneous contracted services.
Procure supplies, equipment, services, and furnishings from government and non-government sources through new contracts, competitive bids, or existing government contracts. Plan and coordinate time and delivery of purchases.
Research and evaluate vendors, prepare contract specifications, obtain, and review bids, and negotiate the terms and conditions of contracts.
Assess requests for goods and services by ensuring they are allowable under limitations, restrictions, and policies, as well as determining the availability of funds.
Negotiate with vendors for the best price over contracted services and purchases. Coordinate with selected vendors on supply and delivery of purchased items. Communicate, evaluate, and monitor contract performance to ensure complete with contracted obligations; assist with clarifying contract requirements and resolving any conflicts. Recommend cyclical replacement of accountable property.
Serve as court liaison with GSA, court staff, vendors, and contractors on assigned projects.
Prepare purchase orders and enter obligations into the Judiciary’s accounting system.
Maintain detailed procurement files which are subject to cyclical financial audits.
Adhere to the Guide to Judiciary Policy and the court’s internal control process.
Complete contracting officer training, pursuant to the Judiciary guidelines.
Receive deliveries and verify against packing slips, invoices, and purchase orders. Enter and update information on purchase orders and inventory into automated databases.
Assist in conducting physical inventory of accountable property.
Contracting officer for contract court interpreters and contract court reporters.
Assist with internal controls compliance, annual self‑assessments, and cyclical audits, including auditor document requests and submissions.
Same day and/or overnight travel to divisional offices may be required.
Increasing levels of responsibility and duties will be assigned based upon demonstrated abilities and positive performance evaluations.
Perform other duties as assigned.
Qualifications
At least two years of progressively responsible financial and/or procurement experience which demonstrates the knowledge, skills, and abilities to successfully perform the duties of this position.
Proficiency with a wide range of technology, including Microsoft Office applications and Adobe Acrobat.
Ability to work both independently and collaboratively as part of a team.
Ability to multitask and prioritize work assignments.
Strong oral and written communication skills.
Strong organizational skills, detail‑oriented, analytical, and problem‑solving skills.
Ability to maintain confidentiality and handle sensitive financial records.
Professionalism appropriate for a court environment.
Attendance record and strong work ethic that indicates reliability and commitment.
Preference will be given to candidates with the following qualifications:
Bachelor’s degree from an accredited college or university, preferably in accounting, finance, business, or related field.
Previous experience in a court or legal environment.
Previous government financial and/or procurement experience.
Knowledge of court processes and Judiciary Guidelines helpful, but not required.
Employee Benefits
The U.S. District Court falls within the Judicial Branch of the U.S. Government. Judiciary employees serve under “Excepted Appointment” and are considered “at‑will” employees. As such, employment may be terminated by either the employer or the employee with or without cause. Federal Civil Service classifications/regulations do not apply; however, court employees are entitled to similar benefits as other federal employees. These benefits include participation in the Federal Employees’ Retirement System which contributes to the Social Security Retirement Program, the Federal Employees’ Health Benefits Program, Federal Employees’ Group Life Insurance Program, Thrift Savings Plan (similar to a 401k plan with employer matching contributions), paid holidays and annual/sick leave accrual. See the U.S. Courts website for an overview of Federal Judiciary benefits.
The federal Judiciary is an Equal Employment Opportunity employer.
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The Procurement Specialist position is located in the Tyler Clerk’s Office and reports to the Administrative Services Manager. The incumbent procures goods and services for all seven locations, including office supplies, furniture, office equipment, IT equipment, supplies and services, and miscellaneous contracted services.
Procure supplies, equipment, services, and furnishings from government and non-government sources through new contracts, competitive bids, or existing government contracts. Plan and coordinate time and delivery of purchases.
Research and evaluate vendors, prepare contract specifications, obtain, and review bids, and negotiate the terms and conditions of contracts.
Assess requests for goods and services by ensuring they are allowable under limitations, restrictions, and policies, as well as determining the availability of funds.
Negotiate with vendors for the best price over contracted services and purchases. Coordinate with selected vendors on supply and delivery of purchased items. Communicate, evaluate, and monitor contract performance to ensure complete with contracted obligations; assist with clarifying contract requirements and resolving any conflicts. Recommend cyclical replacement of accountable property.
Serve as court liaison with GSA, court staff, vendors, and contractors on assigned projects.
Prepare purchase orders and enter obligations into the Judiciary’s accounting system.
Maintain detailed procurement files which are subject to cyclical financial audits.
Adhere to the Guide to Judiciary Policy and the court’s internal control process.
Complete contracting officer training, pursuant to the Judiciary guidelines.
Receive deliveries and verify against packing slips, invoices, and purchase orders. Enter and update information on purchase orders and inventory into automated databases.
Assist in conducting physical inventory of accountable property.
Contracting officer for contract court interpreters and contract court reporters.
Assist with internal controls compliance, annual self‑assessments, and cyclical audits, including auditor document requests and submissions.
Same day and/or overnight travel to divisional offices may be required.
Increasing levels of responsibility and duties will be assigned based upon demonstrated abilities and positive performance evaluations.
Perform other duties as assigned.
Qualifications
At least two years of progressively responsible financial and/or procurement experience which demonstrates the knowledge, skills, and abilities to successfully perform the duties of this position.
Proficiency with a wide range of technology, including Microsoft Office applications and Adobe Acrobat.
Ability to work both independently and collaboratively as part of a team.
Ability to multitask and prioritize work assignments.
Strong oral and written communication skills.
Strong organizational skills, detail‑oriented, analytical, and problem‑solving skills.
Ability to maintain confidentiality and handle sensitive financial records.
Professionalism appropriate for a court environment.
Attendance record and strong work ethic that indicates reliability and commitment.
Preference will be given to candidates with the following qualifications:
Bachelor’s degree from an accredited college or university, preferably in accounting, finance, business, or related field.
Previous experience in a court or legal environment.
Previous government financial and/or procurement experience.
Knowledge of court processes and Judiciary Guidelines helpful, but not required.
Employee Benefits
The U.S. District Court falls within the Judicial Branch of the U.S. Government. Judiciary employees serve under “Excepted Appointment” and are considered “at‑will” employees. As such, employment may be terminated by either the employer or the employee with or without cause. Federal Civil Service classifications/regulations do not apply; however, court employees are entitled to similar benefits as other federal employees. These benefits include participation in the Federal Employees’ Retirement System which contributes to the Social Security Retirement Program, the Federal Employees’ Health Benefits Program, Federal Employees’ Group Life Insurance Program, Thrift Savings Plan (similar to a 401k plan with employer matching contributions), paid holidays and annual/sick leave accrual. See the U.S. Courts website for an overview of Federal Judiciary benefits.
The federal Judiciary is an Equal Employment Opportunity employer.
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