Operations Manager
Excel Academy Charter Schools, Oklahoma City, OK, United States
Organization Overview
Excel Academy is a network of 5 schools in Massachusetts and Rhode Island that prepares students in grades 5-12 to succeed in high school and college and engage productively in their communities. The majority of our 1,700 students identify as Latinx or Hispanic and will be the first in their families to graduate from college. Families choose Excel because our students consistently outperform their peers in growth and achievement and are 5x more likely to graduate from college.
At Excel, we believe that every student—regardless of race, zip code, or economic status—deserves access to a free, high quality holistic education. During their middle school journey with us, students grow at a pace faster than most peers in their state. This is possible through a combination of high expectations, rigorous instruction, and individualized support. At our nationally ranked high school, students achieve at the highest level and are poised for success in their chosen college or career path.
About our Team
Everyday, our team members choose to be positive, drive their own growth, uplift one another, and hold the highest possible beliefs for what students can achieve.
Your Impact
The School Operations Manager plays a critical role in overseeing the daily operational functions of the school. This position ensures that the school's non-instructional systems run efficiently, allowing educators to focus on teaching and learning.
Key Responsibilities
Operational Oversight: Manage daily school operations, transportation, food services, and classroom technology.
Manage Excel Academy’s Nutrition Program
Complete annual trainings, including ServSafe, to ensure compliance with state and federal regulations
Complete monthly claims paperwork for the school to be reimbursed for meals
Create compliance system for school staff related to meal distribution & meal compliance
Train Excel Academy staff on statewide meal compliance
Manage Excel Academy’s Transportation Program
Create Excel Academy’s transportation tracking system
Manage transportation change request system with parents and vendor
Own arrival and dismissal plan for transportation
Manage the school’s Chromebook inventory
Support with troubleshooting Chromebooks
Design and monitor systems for Chromebooks to be managed in the classroom
Track damage and loss
Ensure the accuracy of annual inventory and setup processes
Contact the school’s Chromebook vendor for escalated issues and support
Provide administrative and operational support to ensure the school runs smoothly through project management
Own school projects statewide testing, materials setup for school-wide testing
Manage the school’s printers, troubleshoot issues and call the vendor for support with escalated issues
Provide front office coverage
Budget and Procurement: Manage procurement processes and oversee vendor relationships.
Serve as the primary procurement liaison, overseeing all purchasing to ensure it is in alignment with the school’s procurement policies.
Qualifications
Minimum of 3 years of experience in school operations or a related field.
Spanish & English fluency required
Demonstrated leadership and team management skills.
Strong problem-solving abilities and attention to detail.
Proficiency in data management and operational software systems.
Alignment with Excel Academy's mission and commitment to educational equity.
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Excel Academy is a network of 5 schools in Massachusetts and Rhode Island that prepares students in grades 5-12 to succeed in high school and college and engage productively in their communities. The majority of our 1,700 students identify as Latinx or Hispanic and will be the first in their families to graduate from college. Families choose Excel because our students consistently outperform their peers in growth and achievement and are 5x more likely to graduate from college.
At Excel, we believe that every student—regardless of race, zip code, or economic status—deserves access to a free, high quality holistic education. During their middle school journey with us, students grow at a pace faster than most peers in their state. This is possible through a combination of high expectations, rigorous instruction, and individualized support. At our nationally ranked high school, students achieve at the highest level and are poised for success in their chosen college or career path.
About our Team
Everyday, our team members choose to be positive, drive their own growth, uplift one another, and hold the highest possible beliefs for what students can achieve.
Your Impact
The School Operations Manager plays a critical role in overseeing the daily operational functions of the school. This position ensures that the school's non-instructional systems run efficiently, allowing educators to focus on teaching and learning.
Key Responsibilities
Operational Oversight: Manage daily school operations, transportation, food services, and classroom technology.
Manage Excel Academy’s Nutrition Program
Complete annual trainings, including ServSafe, to ensure compliance with state and federal regulations
Complete monthly claims paperwork for the school to be reimbursed for meals
Create compliance system for school staff related to meal distribution & meal compliance
Train Excel Academy staff on statewide meal compliance
Manage Excel Academy’s Transportation Program
Create Excel Academy’s transportation tracking system
Manage transportation change request system with parents and vendor
Own arrival and dismissal plan for transportation
Manage the school’s Chromebook inventory
Support with troubleshooting Chromebooks
Design and monitor systems for Chromebooks to be managed in the classroom
Track damage and loss
Ensure the accuracy of annual inventory and setup processes
Contact the school’s Chromebook vendor for escalated issues and support
Provide administrative and operational support to ensure the school runs smoothly through project management
Own school projects statewide testing, materials setup for school-wide testing
Manage the school’s printers, troubleshoot issues and call the vendor for support with escalated issues
Provide front office coverage
Budget and Procurement: Manage procurement processes and oversee vendor relationships.
Serve as the primary procurement liaison, overseeing all purchasing to ensure it is in alignment with the school’s procurement policies.
Qualifications
Minimum of 3 years of experience in school operations or a related field.
Spanish & English fluency required
Demonstrated leadership and team management skills.
Strong problem-solving abilities and attention to detail.
Proficiency in data management and operational software systems.
Alignment with Excel Academy's mission and commitment to educational equity.
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