Staff Support Specialist
Chopine Analytic Solutions, Wahiawa, HI, United States
Job Name : Staff Support Specialist
Location : Wahiawa, Hawaii
RemoteWork : No
Shift Work : No
RequiredClearance : TS/SCI with POLYGRAPH
Position Type: Immediately Available (x2)
DESCRIPTION
The Staff Support Specialistassists the Government leadership in supporting resource management requirements.
RESPONSIBILITIES
Coordinate and track all visit requests and requirements
Enter visitor request information into database within 1 business day
Develop Visit Agenda and coordinate/schedule meetings and briefings
Assist in managing Registrar actions
Receive and distribute actions from external organizations
Collect and document funding requirements and continually update/validate requirements
Establish and update email alias distribution lists
Track accountable materials and property
Coordinate Government leadership meetings to include scheduling rooms, inviting participants, distributing read-ahead materials and providing meeting minutes
Ensure action requirements and suspense dates are captured and communicated to required offices
Receive and consolidate input from different offices for leadership concurrence; send action responses
Maintain roster of Government personnel for recall purposes
Assist in identifying supply requirements
Receive supply orders and manage distribution and storage
Assist the Government in communicating the Government’s Communications Strategy to facilitate information flow throughout organization to include budget and manager issues
Plan and coordinate events with local businesses, councils, and/or schools attended by personnel
Document all work flows/processes (i.e. SOP)
Receive and distribute actions from external organizations
Attend/facilitate all project meetings
Develop visit agenda for VIPs
Coordinate, enter, and track all VIP visit request information and requirements into existing database
Draft and maintain a Standard Operating Procedures (SOP) for Government functional administrative processes to include process automation
Meet Skill Level 2 on Microsoft Outlook, Word, Excel and PowerPoint
MINIMUM REQUIREMENTS
A current & active Top Secret/SCI clearance and polygraph required
An Associate’s Degree from an accredited college or university (Two(2) additional years of relevant experience may substitute for an Associate's degree)
At least two (2) year’s experience supporting senior level staff processes and functions.
Two (2) year’s experience in the Intelligence Community (IC).
One (1) year experience processing travel requests in accordance with Joint Travel Regulations.
Chopine Analytic Solutionsis an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, any other non-merit factor, or any other characteristic protected by law.
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Location : Wahiawa, Hawaii
RemoteWork : No
Shift Work : No
RequiredClearance : TS/SCI with POLYGRAPH
Position Type: Immediately Available (x2)
DESCRIPTION
The Staff Support Specialistassists the Government leadership in supporting resource management requirements.
RESPONSIBILITIES
Coordinate and track all visit requests and requirements
Enter visitor request information into database within 1 business day
Develop Visit Agenda and coordinate/schedule meetings and briefings
Assist in managing Registrar actions
Receive and distribute actions from external organizations
Collect and document funding requirements and continually update/validate requirements
Establish and update email alias distribution lists
Track accountable materials and property
Coordinate Government leadership meetings to include scheduling rooms, inviting participants, distributing read-ahead materials and providing meeting minutes
Ensure action requirements and suspense dates are captured and communicated to required offices
Receive and consolidate input from different offices for leadership concurrence; send action responses
Maintain roster of Government personnel for recall purposes
Assist in identifying supply requirements
Receive supply orders and manage distribution and storage
Assist the Government in communicating the Government’s Communications Strategy to facilitate information flow throughout organization to include budget and manager issues
Plan and coordinate events with local businesses, councils, and/or schools attended by personnel
Document all work flows/processes (i.e. SOP)
Receive and distribute actions from external organizations
Attend/facilitate all project meetings
Develop visit agenda for VIPs
Coordinate, enter, and track all VIP visit request information and requirements into existing database
Draft and maintain a Standard Operating Procedures (SOP) for Government functional administrative processes to include process automation
Meet Skill Level 2 on Microsoft Outlook, Word, Excel and PowerPoint
MINIMUM REQUIREMENTS
A current & active Top Secret/SCI clearance and polygraph required
An Associate’s Degree from an accredited college or university (Two(2) additional years of relevant experience may substitute for an Associate's degree)
At least two (2) year’s experience supporting senior level staff processes and functions.
Two (2) year’s experience in the Intelligence Community (IC).
One (1) year experience processing travel requests in accordance with Joint Travel Regulations.
Chopine Analytic Solutionsis an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, any other non-merit factor, or any other characteristic protected by law.
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