Coordinator, Grants Compliance
Houston Community College, Houston, PA, United States
JOB SUMMARY
The Grants Compliance Coordinator is responsible for compliance and management of all grant post-award activity, including grant activity monitoring, interpreting regulations and policies for the state and federal funding agencies; monitoring funded projects to prevent over-expenditure of funds, auditing disallowances, and ensuring awards are fully expended.
ESSENTIAL FUNCTIONS
Monitor all federal and state grant programs for compliance with federal, state, and College regulations, policies, and procedures.
Provide technical assistance and training to Program Directors/Managers, Sub-Grantees, and System-wide faculty and staff.
Communicate fiscal and regulatory responsibilities to faculty and staff involved in Grant Administration, including, but is not limited to, establishing operational budgets, program requirements, interpretation of allowable costs, time and effort reporting requirements, inventory requirements, necessary documentation, etc. Ensure that required reports are being submitted to the appropriate funding agencies on a timely basis as required.
Conduct monthly monitoring meetings to review fiscal and performance activities and provide information to Project Managers to adjust spending.
Prepare monthly reports detailing the status of funded awards.
Assist Project Managers in drafting sub‑agreements, MOUs, and similar documents and secure appropriate approvals.
Secure appropriate approvals for contracts, subcontracts, agreements, and memorandums of understanding.
Stay abreast of current issues in Grants Management by attending relevant conferences/workshops and using attained knowledge to train staff and enhance program documentation.
Conduct periodic audits of program documentation for compliance with rules, regulations, policies and procedures (local, state, and federal).
Monitor program performance including contracts management activities (activities may include, but are not limited to ensuring that reports are completed on time, are reflective of contractual outcomes, and include all necessary data).
Stay current with all federal regulations and guidelines.
Work with the Grant Accounting Office to ensure appropriate distribution of funds and that all grants/contracts are closed‑out properly.
Perform other duties, tasks and assignments as required.
QUALIFICATIONS
Education & Experience
Bachelor’s degree in Business or related field
3 years related work experience in a grant-related management, compliance, and monitoring positions
Licensing & Certification
Valid Texas Driver License
Special Skills
MS Office Programs
Information Management Systems
Budget Management
Federal, State, and other agency Grant Processes and Standards
Delivering High Quality Work
Accepting Responsibility
Serving Customers
Supporting Organizational Goals
Driving Continuous Improvement
Acting with Integrity
Thinking Critically
Managing Change
Communicating Effectively
WORKING CONDITIONS
General Office. Must be able to perform all job requirements with or without reasonable accommodations; remain in a stationary position during shift; move items weighing up to 25 pounds; position self to operate job equipment; apply established protocols in a timely manner. Must access, input and retrieve information from technology devices; communicate with others to accomplish job requirements. May be required to work after hours to include weekends and holidays.
SECURITY SENSITIVE:
This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215
EEO STATEMENT
Houston City College does not discriminate on the bases of race, color, religion, sex, gender identity and expression, national origin, age, disability, sexual orientation or veteran’s status. The following person has been designated to handle inquiries regarding the non-discrimination policies:
Sandra B. Jacobson, J.D., M.Ed., SHRM‑SCP, Interim Director of EEO and Compliance & Title IX Coordinator
Office of Equal Opportunity and Title IX
Individuals with disabilities, who require special accommodations to interview, should contact (713) 718‑8565.
#J-18808-Ljbffr
The Grants Compliance Coordinator is responsible for compliance and management of all grant post-award activity, including grant activity monitoring, interpreting regulations and policies for the state and federal funding agencies; monitoring funded projects to prevent over-expenditure of funds, auditing disallowances, and ensuring awards are fully expended.
ESSENTIAL FUNCTIONS
Monitor all federal and state grant programs for compliance with federal, state, and College regulations, policies, and procedures.
Provide technical assistance and training to Program Directors/Managers, Sub-Grantees, and System-wide faculty and staff.
Communicate fiscal and regulatory responsibilities to faculty and staff involved in Grant Administration, including, but is not limited to, establishing operational budgets, program requirements, interpretation of allowable costs, time and effort reporting requirements, inventory requirements, necessary documentation, etc. Ensure that required reports are being submitted to the appropriate funding agencies on a timely basis as required.
Conduct monthly monitoring meetings to review fiscal and performance activities and provide information to Project Managers to adjust spending.
Prepare monthly reports detailing the status of funded awards.
Assist Project Managers in drafting sub‑agreements, MOUs, and similar documents and secure appropriate approvals.
Secure appropriate approvals for contracts, subcontracts, agreements, and memorandums of understanding.
Stay abreast of current issues in Grants Management by attending relevant conferences/workshops and using attained knowledge to train staff and enhance program documentation.
Conduct periodic audits of program documentation for compliance with rules, regulations, policies and procedures (local, state, and federal).
Monitor program performance including contracts management activities (activities may include, but are not limited to ensuring that reports are completed on time, are reflective of contractual outcomes, and include all necessary data).
Stay current with all federal regulations and guidelines.
Work with the Grant Accounting Office to ensure appropriate distribution of funds and that all grants/contracts are closed‑out properly.
Perform other duties, tasks and assignments as required.
QUALIFICATIONS
Education & Experience
Bachelor’s degree in Business or related field
3 years related work experience in a grant-related management, compliance, and monitoring positions
Licensing & Certification
Valid Texas Driver License
Special Skills
MS Office Programs
Information Management Systems
Budget Management
Federal, State, and other agency Grant Processes and Standards
Delivering High Quality Work
Accepting Responsibility
Serving Customers
Supporting Organizational Goals
Driving Continuous Improvement
Acting with Integrity
Thinking Critically
Managing Change
Communicating Effectively
WORKING CONDITIONS
General Office. Must be able to perform all job requirements with or without reasonable accommodations; remain in a stationary position during shift; move items weighing up to 25 pounds; position self to operate job equipment; apply established protocols in a timely manner. Must access, input and retrieve information from technology devices; communicate with others to accomplish job requirements. May be required to work after hours to include weekends and holidays.
SECURITY SENSITIVE:
This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215
EEO STATEMENT
Houston City College does not discriminate on the bases of race, color, religion, sex, gender identity and expression, national origin, age, disability, sexual orientation or veteran’s status. The following person has been designated to handle inquiries regarding the non-discrimination policies:
Sandra B. Jacobson, J.D., M.Ed., SHRM‑SCP, Interim Director of EEO and Compliance & Title IX Coordinator
Office of Equal Opportunity and Title IX
Individuals with disabilities, who require special accommodations to interview, should contact (713) 718‑8565.
#J-18808-Ljbffr