Billing Supervisor
Cooper & Scully, P.C., Dallas, TX, United States
The Billing Supervisor is responsible for overseeing the firm’s billing operations to ensure accurate, timely, and compliant client invoicing. This role supervises billing staff, manages complex legal billing requirements across multiple client electronic billing systems, and serves as a key liaison between attorneys, finance leadership, and clients. The Billing Supervisor plays a critical role in revenue cycle management and client satisfaction within a midsized law firm environment. The Billing Supervisor will report directly to the CFO and will work closely with the Management Accountant and the Accounting/Billing Coordinator as a Team Lead.
Key Responsibilities
Supervise and mentor the Accounting/Billing Coordinator, ensuring consistent adherence to firm policies, client guidelines, and best practices
Oversee the preparation, review, and distribution of client invoices using
SurePoint LMS Finance Enterprise (LMS V / LMS)
Manage billing workflows across multiple client billing platforms, including client‑specific e‑billing systems (including, but not limited to, appealing client-generated billing adjustments and coordination of matter budgets)
Ensure compliance with outside counsel guidelines, engagement letters, billing rate agreements, and firm policies
Review pre-bills for accuracy, completeness, narrative quality, and compliance prior to final submission
Partner with attorneys and legal assistants to resolve billing issues, adjustments, and write‑offs
Monitor billing timelines, identify and address delays, and ensure prompt invoicing
Assist with billing‑related audits, internal controls, and process improvement initiatives
Track outstanding receivables, process accounts receivable deposits, and be responsible for collections and associated monthly reporting
Prepare billing, AR, and financial reports using
Microsoft Excel
and firm financial systems
Collaborate with Finance and Accounting leadership on billing strategy, forecasting, and collections support
Maintain billing documentation, procedures, and staff training materials
Oversee the establishment of new matters and the generation of conflict of interest reports
Review client cost inputs weekly in expense management systems for compliance with client billing guidelines
Oversee the integrity of the billing systems to include closing matters
Qualifications
Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred or equivalent professional experience
Five (5) or more years of legal billing experience , with prior supervisory or lead experience preferred
Experience using
Surepoint LMS Finance Enterprise
strongly preferred
Demonstrated experience working with
multiple client billing and e‑billing systems
Proficiency in Microsoft Office , particularly
Excel
(pivot tables, reporting functions)
Working knowledge of legal billing practices, LEDES formats, timekeeping, and client billing requirements
Strong attention to detail, organizational skills, and ability to manage deadlines
Professional communication skills and the ability to work effectively with attorneys, staff, and clients
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Key Responsibilities
Supervise and mentor the Accounting/Billing Coordinator, ensuring consistent adherence to firm policies, client guidelines, and best practices
Oversee the preparation, review, and distribution of client invoices using
SurePoint LMS Finance Enterprise (LMS V / LMS)
Manage billing workflows across multiple client billing platforms, including client‑specific e‑billing systems (including, but not limited to, appealing client-generated billing adjustments and coordination of matter budgets)
Ensure compliance with outside counsel guidelines, engagement letters, billing rate agreements, and firm policies
Review pre-bills for accuracy, completeness, narrative quality, and compliance prior to final submission
Partner with attorneys and legal assistants to resolve billing issues, adjustments, and write‑offs
Monitor billing timelines, identify and address delays, and ensure prompt invoicing
Assist with billing‑related audits, internal controls, and process improvement initiatives
Track outstanding receivables, process accounts receivable deposits, and be responsible for collections and associated monthly reporting
Prepare billing, AR, and financial reports using
Microsoft Excel
and firm financial systems
Collaborate with Finance and Accounting leadership on billing strategy, forecasting, and collections support
Maintain billing documentation, procedures, and staff training materials
Oversee the establishment of new matters and the generation of conflict of interest reports
Review client cost inputs weekly in expense management systems for compliance with client billing guidelines
Oversee the integrity of the billing systems to include closing matters
Qualifications
Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred or equivalent professional experience
Five (5) or more years of legal billing experience , with prior supervisory or lead experience preferred
Experience using
Surepoint LMS Finance Enterprise
strongly preferred
Demonstrated experience working with
multiple client billing and e‑billing systems
Proficiency in Microsoft Office , particularly
Excel
(pivot tables, reporting functions)
Working knowledge of legal billing practices, LEDES formats, timekeeping, and client billing requirements
Strong attention to detail, organizational skills, and ability to manage deadlines
Professional communication skills and the ability to work effectively with attorneys, staff, and clients
#J-18808-Ljbffr