Legal Operations Assistant
State of Nebraska, Lincoln, NE, United States
Legal Operations Assistant (Open)
Health & Human Services - Agency 25
Location: Lincoln, NE
Salary: $21.225
Position is open.
Job Summary
The Legal Operations Assistant provides essential administrative and operational support to the Agency Privacy Officer and Privacy Office. The role supports leadership and attorneys in managing extensive and complex projects, confidential communications, timely workflows, and accurate documentation. Responsibilities include both direct administrative tasks—calendar and email management, meeting preparation, task tracking—and broader program support such as file management, due date monitoring, and internal communication coordination.
This is an on‑site position (5 days a week) at the Nebraska State Office Building in Lincoln.
Key Responsibilities
Coordinate and manage day‑to‑day administrative operations for the Agency Privacy Officer and the Privacy Office, ensuring deadlines, workflows, and priorities are met.
Support leadership and department attorneys with calendar management, meeting coordination, and task tracking.
Project manage privacy incidents, investigations, and work projects, ensuring appropriate handling of confidential information and documentation related to HIPAA, privacy investigations, and regulation promulgation.
Organize and maintain case and project files, track the status of all incidents and investigations, prepare status memos, and ensure proper storage, version control, and timely updates.
Assist with privacy investigations, privacy reporting, and training initiatives.
Prepare, distribute, and track communications and requests using established tools and processes.
Act as a liaison between the Privacy Office and internal/external partners to facilitate timely responses and workflow efficiency.
Requirements / Qualifications
Minimum Qualifications
Associate degree in public or business administration, accounting, or any discipline related to the work assigned.
One year of experience in administrative, business management or technical support work, including collecting and interpreting statistical, financial, program, or administrative data; or interpreting laws, rules, regulations, and processes.
Experience may substitute for education on a year‑for‑year basis.
Preferred Qualifications
Bachelor’s degree or higher in Public Administration, Legal Studies, Business Administration, or a related field.
Three or more years of experience supporting or managing operational or administrative programs within a legal, compliance, or government environment.
Strong organizational skills and experience managing cross‑functional projects or process improvement initiatives.
High degree of professionalism and discretion when handling confidential or sensitive information.
Proven ability to communicate effectively with management, executive leadership, and external stakeholders.
Excellent problem‑solving skills and effective decision making.
High attention to detail and accuracy.
Experience with CLIO, PolicyTech, OnBase, or similar document management systems.
Proficient in Microsoft Office, including Excel, Word, Outlook and PowerPoint.
Benefits
We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation. Benefit eligibility may vary by position, agency and employment status. For more information on benefits, visit https://statejobs.nebraska.gov/index.html#benefits.
Equal Opportunity Statement
The State of Nebraska values its teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex, age, national origin, disability, marital status or genetics.
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Health & Human Services - Agency 25
Location: Lincoln, NE
Salary: $21.225
Position is open.
Job Summary
The Legal Operations Assistant provides essential administrative and operational support to the Agency Privacy Officer and Privacy Office. The role supports leadership and attorneys in managing extensive and complex projects, confidential communications, timely workflows, and accurate documentation. Responsibilities include both direct administrative tasks—calendar and email management, meeting preparation, task tracking—and broader program support such as file management, due date monitoring, and internal communication coordination.
This is an on‑site position (5 days a week) at the Nebraska State Office Building in Lincoln.
Key Responsibilities
Coordinate and manage day‑to‑day administrative operations for the Agency Privacy Officer and the Privacy Office, ensuring deadlines, workflows, and priorities are met.
Support leadership and department attorneys with calendar management, meeting coordination, and task tracking.
Project manage privacy incidents, investigations, and work projects, ensuring appropriate handling of confidential information and documentation related to HIPAA, privacy investigations, and regulation promulgation.
Organize and maintain case and project files, track the status of all incidents and investigations, prepare status memos, and ensure proper storage, version control, and timely updates.
Assist with privacy investigations, privacy reporting, and training initiatives.
Prepare, distribute, and track communications and requests using established tools and processes.
Act as a liaison between the Privacy Office and internal/external partners to facilitate timely responses and workflow efficiency.
Requirements / Qualifications
Minimum Qualifications
Associate degree in public or business administration, accounting, or any discipline related to the work assigned.
One year of experience in administrative, business management or technical support work, including collecting and interpreting statistical, financial, program, or administrative data; or interpreting laws, rules, regulations, and processes.
Experience may substitute for education on a year‑for‑year basis.
Preferred Qualifications
Bachelor’s degree or higher in Public Administration, Legal Studies, Business Administration, or a related field.
Three or more years of experience supporting or managing operational or administrative programs within a legal, compliance, or government environment.
Strong organizational skills and experience managing cross‑functional projects or process improvement initiatives.
High degree of professionalism and discretion when handling confidential or sensitive information.
Proven ability to communicate effectively with management, executive leadership, and external stakeholders.
Excellent problem‑solving skills and effective decision making.
High attention to detail and accuracy.
Experience with CLIO, PolicyTech, OnBase, or similar document management systems.
Proficient in Microsoft Office, including Excel, Word, Outlook and PowerPoint.
Benefits
We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation. Benefit eligibility may vary by position, agency and employment status. For more information on benefits, visit https://statejobs.nebraska.gov/index.html#benefits.
Equal Opportunity Statement
The State of Nebraska values its teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex, age, national origin, disability, marital status or genetics.
#J-18808-Ljbffr