Bookkeeper (26-27 SY)
Rankin County School District, Brandon, MS, United States
Job Title
Secretary Bookkeeper
Reports to
Principal, Assistant Principal, or Director
Receives guidance from
Principal, Assistant Principal, or Director
Overtime Status
Compliant with position, salary and FLSA regulations
Job Purpose
In keeping a tradition of excellence, the purpose of the Secretary Bookkeeper is to assist in the administration of the district's business affairs so as to provide the maximum services for the school office and to ensure that all students' needs are being met. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Duties and Responsibilities
Maintain a complete and systematic set of records of all financial transactions
Record details of the school's financial transactions in appropriate journals and subsidiary ledgers from sources as requisitions and payroll records
Summarize and balance entries recorded in individual journals and ledgers, and transfer data to general ledgers
Prepare financial statements, income statements, and cost reports to reflect the financial condition of the district
Trace errors and records adjustment to correct charges or credits posted to incorrect amounts
Compute and record cash receipt summaries
Reconcile canceled payroll and accounts payable checks with bank statements and verifies bank balance with statements
Receive and route all incoming calls
Maintain office equipment, inventories and office supplies
Keep record of staff timesheets, leave and absences
File correspondence, invoices, cards, or other records in a timely manner and distribute to the correct department/person
Clear files at intervals under a principal's supervision
Purchase for the school's administration by identifying and recognizing the real needs for goods and services in all parts of school with consideration of the guidelines of prices, service, quality and delivery
Maintain financial records (e.g., ticket sales, fundraisers, monthly bank statements, deposits, student projects, receipts, etc.) for ensuring completeness and availability of records while remaining in compliance with district policy and established regulatory guidelines.
Monitor financial procedures (e.g., student activities, fundraisers, student clubs, etc.) for providing services within established guidelines
Participate in meetings (e.g., unit meetings, in-service training, workshops, etc.) for conveying and gathering information required to perform job functions
Perform general and program specific clerical functions (e.g., distributing purchase orders, scheduling, copying, faxing, etc.) for supporting departmental activities
Prepare a variety of financial information (e.g., account status by club, activity ticket revenue, student fees, general funds, etc.) for documenting activities, providing reference, conveying information, and complying with established financial, legal, and administrative requirements
Reconcile financial data for maintaining accurate account balances while ensuring compliance with established accounting practices
Research discrepancies of financial information and documentation (e.g., purchase orders, invoices, etc.) for ensuring the accuracy and adhering to established procedures prior to processing
Respond to inquiries of staff and administration regarding financial procedures for providing information, direction and referral for addressing inquiry
Maintain and accept responsibility for any district owned fixed asset item assigned to employee and ensure appropriate use by following district policies for acceptable use
Undergo periodic evaluations according to state and board policy procedures
Maintain confidentiality
Regular, dependable, in person attendance and punctuality are essential functions of this position
Perform such other and not specifically enumerated duties as may be requested by the Board of Education, superintendent, administrator, director or established by district policy
Read, understand, and abide by Employee Conduct Policy, GAB, all other district policies and applicable procedures and protocols as established by RCSD, and Mississippi Educator Code of Conduct
Qualifications
Education Level: High School Diploma
Certification: n/a
Other Requirements: Candidate must possess any combination of education and experience equivalent to graduation from high school including or supplemented by courses in office processes and procedures, clerical and secretarial experience.
Terms of Employment
Salary and work year as established by the Rankin County Board of Education
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand, walk, sit, use hands for fine manipulation, handle or feel and reach with hands and arms using a keyboard and video display terminal. The employee is occasionally required to stoop, kneel, crouch or crawl. The employee must regularly lift and move up to 35 pounds and occasionally up to 75 pounds. Specific vision abilities required by this job include close vision.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work environment is not a standard office setting; but rather encompasses the entire active school campus both inside and outside the facilities. The noise level in the work environment is usually low to moderate and occasionally high.
Note
This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. The job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable.
Evaluation
Performance of this job will be evaluated in accordance with the provisions of the Rankin County School Board policy on Evaluation of Professional Personnel
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Secretary Bookkeeper
Reports to
Principal, Assistant Principal, or Director
Receives guidance from
Principal, Assistant Principal, or Director
Overtime Status
Compliant with position, salary and FLSA regulations
Job Purpose
In keeping a tradition of excellence, the purpose of the Secretary Bookkeeper is to assist in the administration of the district's business affairs so as to provide the maximum services for the school office and to ensure that all students' needs are being met. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Duties and Responsibilities
Maintain a complete and systematic set of records of all financial transactions
Record details of the school's financial transactions in appropriate journals and subsidiary ledgers from sources as requisitions and payroll records
Summarize and balance entries recorded in individual journals and ledgers, and transfer data to general ledgers
Prepare financial statements, income statements, and cost reports to reflect the financial condition of the district
Trace errors and records adjustment to correct charges or credits posted to incorrect amounts
Compute and record cash receipt summaries
Reconcile canceled payroll and accounts payable checks with bank statements and verifies bank balance with statements
Receive and route all incoming calls
Maintain office equipment, inventories and office supplies
Keep record of staff timesheets, leave and absences
File correspondence, invoices, cards, or other records in a timely manner and distribute to the correct department/person
Clear files at intervals under a principal's supervision
Purchase for the school's administration by identifying and recognizing the real needs for goods and services in all parts of school with consideration of the guidelines of prices, service, quality and delivery
Maintain financial records (e.g., ticket sales, fundraisers, monthly bank statements, deposits, student projects, receipts, etc.) for ensuring completeness and availability of records while remaining in compliance with district policy and established regulatory guidelines.
Monitor financial procedures (e.g., student activities, fundraisers, student clubs, etc.) for providing services within established guidelines
Participate in meetings (e.g., unit meetings, in-service training, workshops, etc.) for conveying and gathering information required to perform job functions
Perform general and program specific clerical functions (e.g., distributing purchase orders, scheduling, copying, faxing, etc.) for supporting departmental activities
Prepare a variety of financial information (e.g., account status by club, activity ticket revenue, student fees, general funds, etc.) for documenting activities, providing reference, conveying information, and complying with established financial, legal, and administrative requirements
Reconcile financial data for maintaining accurate account balances while ensuring compliance with established accounting practices
Research discrepancies of financial information and documentation (e.g., purchase orders, invoices, etc.) for ensuring the accuracy and adhering to established procedures prior to processing
Respond to inquiries of staff and administration regarding financial procedures for providing information, direction and referral for addressing inquiry
Maintain and accept responsibility for any district owned fixed asset item assigned to employee and ensure appropriate use by following district policies for acceptable use
Undergo periodic evaluations according to state and board policy procedures
Maintain confidentiality
Regular, dependable, in person attendance and punctuality are essential functions of this position
Perform such other and not specifically enumerated duties as may be requested by the Board of Education, superintendent, administrator, director or established by district policy
Read, understand, and abide by Employee Conduct Policy, GAB, all other district policies and applicable procedures and protocols as established by RCSD, and Mississippi Educator Code of Conduct
Qualifications
Education Level: High School Diploma
Certification: n/a
Other Requirements: Candidate must possess any combination of education and experience equivalent to graduation from high school including or supplemented by courses in office processes and procedures, clerical and secretarial experience.
Terms of Employment
Salary and work year as established by the Rankin County Board of Education
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand, walk, sit, use hands for fine manipulation, handle or feel and reach with hands and arms using a keyboard and video display terminal. The employee is occasionally required to stoop, kneel, crouch or crawl. The employee must regularly lift and move up to 35 pounds and occasionally up to 75 pounds. Specific vision abilities required by this job include close vision.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work environment is not a standard office setting; but rather encompasses the entire active school campus both inside and outside the facilities. The noise level in the work environment is usually low to moderate and occasionally high.
Note
This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. The job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable.
Evaluation
Performance of this job will be evaluated in accordance with the provisions of the Rankin County School Board policy on Evaluation of Professional Personnel
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