Receptionist/Front Desk Coordinator at Midtown Hedge Fund-5x a week in office
HRB, New York, NY, United States
Our client, a global investment firm with offices across the U.S., Europe, and Asia, is seeking a polished and highly organized Receptionist / Front Office Coordinator to support their newly opened New York City office. This is a unique opportunity to join a growing firm at an early stage in their NYC expansion and play a key role in shaping the front‑of‑house experience and overall office environment.
This is a highly visible, client‑facing role where you will serve as the first point of contact for guests, clients, and internal stakeholders. The ideal candidate is professional, warm, and detail‑oriented, with strong communication skills and a natural ability to create a welcoming and seamless experience. This role requires someone who takes pride in presentation, operates with discretion, and is comfortable managing both reception and broader office coordination responsibilities in a corporate setting.
RESPONSIBILITIES
Manage the front desk and serve as the first point of contact for all guests and visitors
Answer and direct incoming calls with professionalism and efficiency
Maintain a polished and organized front‑of‑house environment, including reception and meeting spaces
Coordinate meeting room bookings and ensure all logistics are set up seamlessly
Handle incoming and outgoing mail, deliveries, and courier services
Coordinate transportation logistics including taxis and car services
Partner with the Office Manager on facilities, maintenance, and vendor coordination
Liaise with building management and security to manage guest access and visitor registration
Issue visitor passes and maintain accurate records of guests and contractors
Support onboarding and logistics for visiting staff (desk setup, access cards, etc.)
Assist with office supplies, stocking, and general workplace upkeep
Take on ad hoc administrative tasks and special projects as needed
Serve as Fire Marshal and First Aider (training provided if needed)
REQUIREMENTS
2+ years of experience, preferably within financial services or another corporate environment
Strong proficiency in Microsoft Office Suite and comfort learning new systems
Polished, professional demeanor with excellent interpersonal skills
Strong written and verbal communication skills
High level of organization and attention to detail
Ability to multitask and manage competing priorities
Discretion and ability to handle sensitive information
Proactive, solutions‑oriented mindset
Friendly, approachable, and client‑service focused attitude
HOURS
8:30am–5:30pm
Fully onsite, 5 days per week
SALARY
$80K–$125K base (DOE) + bonus + amazing benefits
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This is a highly visible, client‑facing role where you will serve as the first point of contact for guests, clients, and internal stakeholders. The ideal candidate is professional, warm, and detail‑oriented, with strong communication skills and a natural ability to create a welcoming and seamless experience. This role requires someone who takes pride in presentation, operates with discretion, and is comfortable managing both reception and broader office coordination responsibilities in a corporate setting.
RESPONSIBILITIES
Manage the front desk and serve as the first point of contact for all guests and visitors
Answer and direct incoming calls with professionalism and efficiency
Maintain a polished and organized front‑of‑house environment, including reception and meeting spaces
Coordinate meeting room bookings and ensure all logistics are set up seamlessly
Handle incoming and outgoing mail, deliveries, and courier services
Coordinate transportation logistics including taxis and car services
Partner with the Office Manager on facilities, maintenance, and vendor coordination
Liaise with building management and security to manage guest access and visitor registration
Issue visitor passes and maintain accurate records of guests and contractors
Support onboarding and logistics for visiting staff (desk setup, access cards, etc.)
Assist with office supplies, stocking, and general workplace upkeep
Take on ad hoc administrative tasks and special projects as needed
Serve as Fire Marshal and First Aider (training provided if needed)
REQUIREMENTS
2+ years of experience, preferably within financial services or another corporate environment
Strong proficiency in Microsoft Office Suite and comfort learning new systems
Polished, professional demeanor with excellent interpersonal skills
Strong written and verbal communication skills
High level of organization and attention to detail
Ability to multitask and manage competing priorities
Discretion and ability to handle sensitive information
Proactive, solutions‑oriented mindset
Friendly, approachable, and client‑service focused attitude
HOURS
8:30am–5:30pm
Fully onsite, 5 days per week
SALARY
$80K–$125K base (DOE) + bonus + amazing benefits
#J-18808-Ljbffr