3(16) Governance Operations Analyst
Ascensus, Phila, PA, United States
Section 1: Position Summary
The 3(16) Audit Governance Analyst supports ERISA §3(16) fiduciary operations by performing structured reviews, supporting audit activities, coordinating certification cycles, and maintaining well‑documented procedures. This individual contributor role ensures process accuracy, audit readiness, strong control execution, and clear documentation across all in‑scope 3(16) operational processes.
Section 2: Job Functions, Essential Duties and Responsibilities
Structured Reviews & Control Assessments
Conduct structured reviews of 3(16) processes to evaluate control execution, data accuracy, evidence quality, and operational adherence.
Perform sampling, validation, and control testing activities to identify gaps or inconsistencies.
Maintain organized and audit‑ready evidence repositories.
Review existing 3(16) procedures to ensure alignment with control expectations and real‑world execution; document update needs.
Audit Support & Audit Readiness
Gather and validate evidence for internal audits, external audits, and client requests as needed.
Prepare walkthrough summaries, control narratives, and evidence indexes.
Coordinate responses to leadership and auditor questions and ensure submissions are complete and accurate.
Support tracking, documentation, and verification of audit remediation activities.
Document audit‑related procedure updates when findings identify necessary changes.
Procedure Documentation
Support drafting, revision, and maintenance of SOPs, work instructions, and job aids for 3(16) processes.
Apply templates, version controls, and naming conventions.
Work with SMEs to validate accuracy.
Ensure procedures reflect findings from reviews, audits, certifications, and regulatory updates.
Governance & Records Management
Assist in maintaining control mappings linking procedures, evidence, and requirements.
Support tracking of issues, exceptions, and remediation tasks.
Maintain documentation inventory and ensure accessibility.
Contribute updates to procedural logs and governance trackers.
Data, Metrics & Reporting
Prepare and update reports summarizing reviews, audit progress, certification status, and documentation currency.
Maintain dashboards showing trends in control performance.
Ensure reporting reflects latest procedures and evidence expectations.
Responsible for protecting, securing, and proper handling of all confidential data held by Ascensus to ensure against unauthorized access, improper transmission, and/or unapproved disclosure of information that could result in harm to Ascensus or our clients.
At Ascensus we are guided by our Core Values of People Matter, Quality First and Integrity Always®. They inspire us every day to prioritize an environment of respect for those we serve and one another and should be visible in your actions on a day‑to‑day.
Supervision
N/A
Section 3: Experience, Skills, Knowledge Requirements
Required Qualifications
3–5+ years in audit, compliance, risk management, or retirement operations.
Familiarity with ERISA §3(16) responsibilities.
Experience reviewing procedures, controls, or audit evidence.
Strong technical writing skills.
Proficiency in Microsoft 365.
Preferred Qualifications
Experience with SOC audits, internal audits, or similar reviews.
Certifications such as QKA, QPA (optional).
Core Competencies
Analytical mindset for evaluating control execution and evidence.
We are proud to be an Equal Opportunity Employer
#J-18808-Ljbffr
The 3(16) Audit Governance Analyst supports ERISA §3(16) fiduciary operations by performing structured reviews, supporting audit activities, coordinating certification cycles, and maintaining well‑documented procedures. This individual contributor role ensures process accuracy, audit readiness, strong control execution, and clear documentation across all in‑scope 3(16) operational processes.
Section 2: Job Functions, Essential Duties and Responsibilities
Structured Reviews & Control Assessments
Conduct structured reviews of 3(16) processes to evaluate control execution, data accuracy, evidence quality, and operational adherence.
Perform sampling, validation, and control testing activities to identify gaps or inconsistencies.
Maintain organized and audit‑ready evidence repositories.
Review existing 3(16) procedures to ensure alignment with control expectations and real‑world execution; document update needs.
Audit Support & Audit Readiness
Gather and validate evidence for internal audits, external audits, and client requests as needed.
Prepare walkthrough summaries, control narratives, and evidence indexes.
Coordinate responses to leadership and auditor questions and ensure submissions are complete and accurate.
Support tracking, documentation, and verification of audit remediation activities.
Document audit‑related procedure updates when findings identify necessary changes.
Procedure Documentation
Support drafting, revision, and maintenance of SOPs, work instructions, and job aids for 3(16) processes.
Apply templates, version controls, and naming conventions.
Work with SMEs to validate accuracy.
Ensure procedures reflect findings from reviews, audits, certifications, and regulatory updates.
Governance & Records Management
Assist in maintaining control mappings linking procedures, evidence, and requirements.
Support tracking of issues, exceptions, and remediation tasks.
Maintain documentation inventory and ensure accessibility.
Contribute updates to procedural logs and governance trackers.
Data, Metrics & Reporting
Prepare and update reports summarizing reviews, audit progress, certification status, and documentation currency.
Maintain dashboards showing trends in control performance.
Ensure reporting reflects latest procedures and evidence expectations.
Responsible for protecting, securing, and proper handling of all confidential data held by Ascensus to ensure against unauthorized access, improper transmission, and/or unapproved disclosure of information that could result in harm to Ascensus or our clients.
At Ascensus we are guided by our Core Values of People Matter, Quality First and Integrity Always®. They inspire us every day to prioritize an environment of respect for those we serve and one another and should be visible in your actions on a day‑to‑day.
Supervision
N/A
Section 3: Experience, Skills, Knowledge Requirements
Required Qualifications
3–5+ years in audit, compliance, risk management, or retirement operations.
Familiarity with ERISA §3(16) responsibilities.
Experience reviewing procedures, controls, or audit evidence.
Strong technical writing skills.
Proficiency in Microsoft 365.
Preferred Qualifications
Experience with SOC audits, internal audits, or similar reviews.
Certifications such as QKA, QPA (optional).
Core Competencies
Analytical mindset for evaluating control execution and evidence.
We are proud to be an Equal Opportunity Employer
#J-18808-Ljbffr