ADMINISTRATIVE ASSISTANT I - 1 1 1
Florida Jobs, Tallahassee, FL, United States
Administrative Assistant I
This position acts as the assistant to the director of the property section and supports the property section's staff through a wide variety of administrative tasks. Performs office work directly related to the property section and general business operations which are complex in nature and are not limited to the following; reviewing and/or preparing correspondence, handling information requests, interpreting administrative and operating policies and procedures, recommending improvements in administrative procedures as needed, supporting the coordination of office moves and cubicle modifications projects, receiving supply store requests from customers, and supporting the property section training program for inventory custodians and custodian delegates. Assists Property manager, property director and inventory agents with processing and maintaining Vocational Rehabilitation property surplus paperwork and filing systems. Duties include scheduling and coordinating office meetings, preparing correspondence, maintaining office filing system and supplies, and preparing and disseminating materials in support of training and other activities. Ensure timely procurement of goods and services through My Florida Market Place, the goods and services are received, and payments are processed in a timely manner. The incumbent will assist the property director and other general services property section staff and will provide administrative support for bureau functions.
The employee must be productive under tight timeframes, balance multiple and competing priorities, and maintain goal-directed behavior and performance, sometimes under stressful conditions. Attendance is an essential function of this position. The employee must interact courteously with others and contribute to teamwork and productivity through training and communication, interpersonal interactions, and prioritization of work involving section staff, bureau/division support staff, and other support personnel within the department. The employee's performance and behavior must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unit.
Applicants who have both professional and educational experience. Applicants who have direct experience working with Microsoft Office Suite Knowledge of administrative and office principles and practices. Ability to understand and apply applicable rules, regulations, policies and procedures. Ability to plan, organize and coordinate work assignments. Ability to communicate effectively. Ability to establish and maintain effective working relationships with others. Valid driver license
This position acts as the assistant to the director of the property section and supports the property section's staff through a wide variety of administrative tasks. Performs office work directly related to the property section and general business operations which are complex in nature and are not limited to the following; reviewing and/or preparing correspondence, handling information requests, interpreting administrative and operating policies and procedures, recommending improvements in administrative procedures as needed, supporting the coordination of office moves and cubicle modifications projects, receiving supply store requests from customers, and supporting the property section training program for inventory custodians and custodian delegates. Assists Property manager, property director and inventory agents with processing and maintaining Vocational Rehabilitation property surplus paperwork and filing systems. Duties include scheduling and coordinating office meetings, preparing correspondence, maintaining office filing system and supplies, and preparing and disseminating materials in support of training and other activities. Ensure timely procurement of goods and services through My Florida Market Place, the goods and services are received, and payments are processed in a timely manner. The incumbent will assist the property director and other general services property section staff and will provide administrative support for bureau functions.
The employee must be productive under tight timeframes, balance multiple and competing priorities, and maintain goal-directed behavior and performance, sometimes under stressful conditions. Attendance is an essential function of this position. The employee must interact courteously with others and contribute to teamwork and productivity through training and communication, interpersonal interactions, and prioritization of work involving section staff, bureau/division support staff, and other support personnel within the department. The employee's performance and behavior must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unit.
Applicants who have both professional and educational experience. Applicants who have direct experience working with Microsoft Office Suite Knowledge of administrative and office principles and practices. Ability to understand and apply applicable rules, regulations, policies and procedures. Ability to plan, organize and coordinate work assignments. Ability to communicate effectively. Ability to establish and maintain effective working relationships with others. Valid driver license