Administrative Assistant - University Advancement
Washington University in St. Louis, St Louis, MO, United States
Administrative Assistant
University Advancement boasts a talented, knowledgeable team dedicated to strengthening the university and its worldwide network of alumni and friends. Our purpose is to secure resources to assist Washington University in St. Louis in fulfilling its mission of teaching, research, and community service. We advance the university's mission through fundraising and other programs that promote awareness, understanding, involvement, commitment, and advocacy on the part of our constituents. This position will provide vital project and administrative support in a fast-paced environment for an individual, department, or designated staff group. This may include assisting with prospect management; preparing correspondence, reports, and presentations; managing, manipulating, and formatting data and spreadsheets; event and travel support; managing complex calendars; and other administrative tasks as assigned. We value superior attention to detail, outstanding oral and written communication, advanced computer skills, capacity to work well under deadlines and handle multiple projects simultaneously, and the ability to handle confidential information and situations with sensitivity and discretion. The administrative assistant role is a great opportunity for a seasoned administrative support professional or for someone interested in a career in higher education, fundraising, alumni relations, or communications. Candidates who advance in this hiring process may be considered for multiple administrative assistant positions throughout University Advancement.
Primary Duties & Responsibilities:
Provide administrative support to assigned team, which may include calendar management, telephone support, filing, prospect/donor appointment scheduling and mail processing. As needed, coordinate travel with duties that may include managing appointments and itineraries, travel arrangements, preparing trip materials, travel advance requests, external outreach and appointment setting, and expense statements.
Assist in the planning and execution of events and meetings. Responsibilities may include coordinating print and/or email invitations, coordinating with vendors, managing RSVP lists, creating name tags, event briefings, staffing and invoice processing.
Serve as reliable resource for team in managing special projects, which may include preparing, editing, and proofreading documents; preparation of general correspondence; fundraising reports; data management, manipulation, and formatting; and managing department supplies and equipment.
Perform other duties as assigned.
Working Conditions:
Normal office environment
Ability to travel to various on- and off-campus locations
Physical Effort:
Typically working at desk or table
Repetitive wrist, hand or finger movement
Occasional lifting (25 lbs or less)
Equipment:
Office equipment
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
This position is located in St. Louis, MO and the targeted hiring range for this position is $19.29 - $22.00.
University Advancement boasts a talented, knowledgeable team dedicated to strengthening the university and its worldwide network of alumni and friends. Our purpose is to secure resources to assist Washington University in St. Louis in fulfilling its mission of teaching, research, and community service. We advance the university's mission through fundraising and other programs that promote awareness, understanding, involvement, commitment, and advocacy on the part of our constituents. This position will provide vital project and administrative support in a fast-paced environment for an individual, department, or designated staff group. This may include assisting with prospect management; preparing correspondence, reports, and presentations; managing, manipulating, and formatting data and spreadsheets; event and travel support; managing complex calendars; and other administrative tasks as assigned. We value superior attention to detail, outstanding oral and written communication, advanced computer skills, capacity to work well under deadlines and handle multiple projects simultaneously, and the ability to handle confidential information and situations with sensitivity and discretion. The administrative assistant role is a great opportunity for a seasoned administrative support professional or for someone interested in a career in higher education, fundraising, alumni relations, or communications. Candidates who advance in this hiring process may be considered for multiple administrative assistant positions throughout University Advancement.
Primary Duties & Responsibilities:
Provide administrative support to assigned team, which may include calendar management, telephone support, filing, prospect/donor appointment scheduling and mail processing. As needed, coordinate travel with duties that may include managing appointments and itineraries, travel arrangements, preparing trip materials, travel advance requests, external outreach and appointment setting, and expense statements.
Assist in the planning and execution of events and meetings. Responsibilities may include coordinating print and/or email invitations, coordinating with vendors, managing RSVP lists, creating name tags, event briefings, staffing and invoice processing.
Serve as reliable resource for team in managing special projects, which may include preparing, editing, and proofreading documents; preparation of general correspondence; fundraising reports; data management, manipulation, and formatting; and managing department supplies and equipment.
Perform other duties as assigned.
Working Conditions:
Normal office environment
Ability to travel to various on- and off-campus locations
Physical Effort:
Typically working at desk or table
Repetitive wrist, hand or finger movement
Occasional lifting (25 lbs or less)
Equipment:
Office equipment
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
This position is located in St. Louis, MO and the targeted hiring range for this position is $19.29 - $22.00.