ADMINISTRATIVE ASSISTANT I - Sangamon County
Illinois Staffing, Springfield, IL, United States
Administrative Assistant I - Sangamon County
We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome.
Reasonable Accommodation Statement The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents ? Additional Documents section for each application. Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.
Sponsorship for Employment The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.
Disclosure of Salary Information In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant's wage or salary history. Employment decisions are not made based on an applicant's wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials.
Agency: Department of Labor Class Title: ADMIN ASSISTANT I - 00501 Salary: Anticipated Starting Salary $5637.00/mo. Full Range $5637.00 - $8026.00/mo Job Type: Salaried Category: Full Time County: Sangamon Number of Vacancies: 1 Bargaining Unit Code: RC028 Paraprofessional Human Services Employees, AFSCME Merit Comp Code: This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something biggersomething that touches the lives of every person who calls Illinois home. No matter what state career you're looking for, we offer jobs that fit your life and your scheduleflexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview This position is in the Wage Transparency and Construction Compliance Division of the Illinois Department of Labor, specifically the Equal Pay Section. The Administrative Assistant will support the work of a team of Labor Conciliators in the Sangamon County Equal Pay Act Section as they assist citizens in recovering unpaid wages as required by the various laws enforced by the Department. This unique opportunity offers an exceptional benefit package to include health insurance, including eye care and dental, Deferred Compensation, life insurance and retirement.
Essential Functions Assists the Equal Pay Act Manager in implementing and executing programs and for the enforcement of the Equal Pay Act. Uses, updates, and generates correspondence and reports from, multiple computer databases and systems to monitor case status and aging, further case progress, and inform the Equal Pay Manager. Using highly technical knowledge of the Equal Pay Act and other laws enforced by the Division, reviews all electronic mail, US Postal and courier mail, to determine jurisdiction under the Act, responds to or distributes electronic and other mail to appropriate staff. Conducts file and database review to determine if information should be issued, or hearing should be scheduled. Answers telephones and electronic mail responding to complex technical questions regarding laws enforced and systems used by the Division. Develops and updates training materials for division staff and the public on the Equal Pay Act and other laws enforced by the Division. Performs other duties as required or assigned which are reasonably within the scope of the duties above.
Minimum Qualifications Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with courses in public or business administration. Requires one year of professional experience in a public or private organization, or completion of an agency approved professional management training program.
Preferred Qualifications Prefers one (1) year of experience working with the Equal Pay Act. Prefers Intermediate proficiency with Microsoft Office (Outlook, Word, Excel, Access, Database, Mainframe, PowerPoint) and personal computer operations. Prefers one (1) year of experience writing concise and complex documents. Prefers one (1) year of experience in customer service or one-year in a support role. Prefers one (1) year of experience producing financial reports.
Conditions of Employment Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This may require the ability to work evenings and weekends. This position is considered sedentary work as defined by the U.S. Department of Labor (20 CFR 404.1567(a)). Sedentary work involves lifting no more than 10 pounds at a time and requires occasional lifting, carrying, walking, and standing. Requires completion of a background check and self-disclosure of criminal history. The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Agency Statement The Illinois Department of Labor (IDOL) is one of Illinois' most important and dynamic Agencies. With an annual budget of $22.6 million, and an authorized staff of more than 143 full-time employees, IDOL has the capacity and capability to provide administration and enforcement of over 25 labor and safety Laws. At IDOL, we take pride in our Agency's mission: to promote and protect the rights, wages, welfare, working conditions, safety and health of Illinois workers, regardless of race, religion, ethnicity, color or sexual orientation, through enforcement of state labor laws, and to safeguard the public through regulation of amusement rides and to ensure compliance with all other labor standards.
Work Hours: Monday - Friday, 8:30am - 5:00pm (Flex Schedule Optional) Headquarter Location: 524 S 2nd St, Springfield, Illinois, 62701 Work County: Sangamon Agency Contact: Danielle Routh Email: danielle.routh@illinois.gov Phone #: 217-786-0744 Posting Group: Office & Administrative Support
We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome.
Reasonable Accommodation Statement The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents ? Additional Documents section for each application. Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.
Sponsorship for Employment The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.
Disclosure of Salary Information In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant's wage or salary history. Employment decisions are not made based on an applicant's wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials.
Agency: Department of Labor Class Title: ADMIN ASSISTANT I - 00501 Salary: Anticipated Starting Salary $5637.00/mo. Full Range $5637.00 - $8026.00/mo Job Type: Salaried Category: Full Time County: Sangamon Number of Vacancies: 1 Bargaining Unit Code: RC028 Paraprofessional Human Services Employees, AFSCME Merit Comp Code: This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something biggersomething that touches the lives of every person who calls Illinois home. No matter what state career you're looking for, we offer jobs that fit your life and your scheduleflexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview This position is in the Wage Transparency and Construction Compliance Division of the Illinois Department of Labor, specifically the Equal Pay Section. The Administrative Assistant will support the work of a team of Labor Conciliators in the Sangamon County Equal Pay Act Section as they assist citizens in recovering unpaid wages as required by the various laws enforced by the Department. This unique opportunity offers an exceptional benefit package to include health insurance, including eye care and dental, Deferred Compensation, life insurance and retirement.
Essential Functions Assists the Equal Pay Act Manager in implementing and executing programs and for the enforcement of the Equal Pay Act. Uses, updates, and generates correspondence and reports from, multiple computer databases and systems to monitor case status and aging, further case progress, and inform the Equal Pay Manager. Using highly technical knowledge of the Equal Pay Act and other laws enforced by the Division, reviews all electronic mail, US Postal and courier mail, to determine jurisdiction under the Act, responds to or distributes electronic and other mail to appropriate staff. Conducts file and database review to determine if information should be issued, or hearing should be scheduled. Answers telephones and electronic mail responding to complex technical questions regarding laws enforced and systems used by the Division. Develops and updates training materials for division staff and the public on the Equal Pay Act and other laws enforced by the Division. Performs other duties as required or assigned which are reasonably within the scope of the duties above.
Minimum Qualifications Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with courses in public or business administration. Requires one year of professional experience in a public or private organization, or completion of an agency approved professional management training program.
Preferred Qualifications Prefers one (1) year of experience working with the Equal Pay Act. Prefers Intermediate proficiency with Microsoft Office (Outlook, Word, Excel, Access, Database, Mainframe, PowerPoint) and personal computer operations. Prefers one (1) year of experience writing concise and complex documents. Prefers one (1) year of experience in customer service or one-year in a support role. Prefers one (1) year of experience producing financial reports.
Conditions of Employment Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This may require the ability to work evenings and weekends. This position is considered sedentary work as defined by the U.S. Department of Labor (20 CFR 404.1567(a)). Sedentary work involves lifting no more than 10 pounds at a time and requires occasional lifting, carrying, walking, and standing. Requires completion of a background check and self-disclosure of criminal history. The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Agency Statement The Illinois Department of Labor (IDOL) is one of Illinois' most important and dynamic Agencies. With an annual budget of $22.6 million, and an authorized staff of more than 143 full-time employees, IDOL has the capacity and capability to provide administration and enforcement of over 25 labor and safety Laws. At IDOL, we take pride in our Agency's mission: to promote and protect the rights, wages, welfare, working conditions, safety and health of Illinois workers, regardless of race, religion, ethnicity, color or sexual orientation, through enforcement of state labor laws, and to safeguard the public through regulation of amusement rides and to ensure compliance with all other labor standards.
Work Hours: Monday - Friday, 8:30am - 5:00pm (Flex Schedule Optional) Headquarter Location: 524 S 2nd St, Springfield, Illinois, 62701 Work County: Sangamon Agency Contact: Danielle Routh Email: danielle.routh@illinois.gov Phone #: 217-786-0744 Posting Group: Office & Administrative Support