Invoice Auditing Specialist
Clark Associates, Lititz, PA, United States
Warranty Service Specialist
WebstaurantStore, a division of Clark Associates, is looking for candidates to join our company as a Warranty Service Specialist on the Ready Kitchen Warranty team.
The Ready Kitchen Warranty team focuses on providing customers with excellent service and technical support for the Private Label equipment they purchase through all of Clark's various business segments. The Invoice Auditing Specialist role is integral to the growth of our business, and we are seeking motivated candidates who possess a strong attention to detail with an analytical mindset. You will play a key role in maintaining cost control, improving efficiency, and ensuring invoices are properly approved before submission to Accounts Payable.
Job Location
Remote: Legal residents of one of the following states: AK, AL, AR, AZ, CT, DE, FL, GA, IA, ID, IN, KS, KY, LA, MD, ME, MI, MN, MO, MS, NC, ND, NH, NM, NV, OH, OK, PA, SC, SD, TN, TX, UT, VA, VT, WI, WV, or WY
We only accept W-2 candidates, H-1B sponsorship is not available.
Responsibilities
Daily responsibilities for this part-time role include:
Reviewing invoices for accuracy, duplication, and completeness of line items
Utilizing internal AI workflows to combine multi-line approvals & streamline invoice review and validation
Ensuring all required approvals are documented and compliant with internal processes
Submitting approved invoices to Accounts Payable for processing
Identifying discrepancies, overcharges, or missing information and coordinating resolution
Maintaining clear documentation of audit decisions and outcomes
Physical Requirements
Work is performed while sitting/standing and interfacing with a personal computer.
Requires the ability to communicate effectively using speech, vision, and hearing.
Requires the regular use of hands for simple grasping and fine manipulations.
Requires occasional bending, squatting, crawling, climbing, and reaching.
Requires the ability to occasionally lift, carry, push, or pull medium weights, up to 50lbs.
Qualifications
Experience
Previous experience in invoice auditing, billing review or Accounts Payable support preferred
Proficiency with Office 365 (Outlook, Word, Excel, PowerPoint) and Windows system/internet navigation required
Excellent verbal and written communication skills; conversational fluency in English required
40 Words Per Minute (WPM) typing speed required
Consistent 75mbps download/10mbps upload internet speeds are required
The ability to work a training schedule of 7:30 AM 11:30 AM ET or local time zone equivalent, Monday through Friday, during the 60-day onboarding period
Education
This role does not require a degree. We value relevant skills and experience and alignment with our core values above all else.
Desired Traits & Skills
You'll be a great fit if you:
have strong attention to detail and an analytical mindset
the ability to evaluate invoices against pricing expectations and guidelines
are comfortable working with AI tools and workflow systems
have strong organizational and time management skills
have effective communication skills for cross-functional collaboration
WebstaurantStore, a division of Clark Associates, is looking for candidates to join our company as a Warranty Service Specialist on the Ready Kitchen Warranty team.
The Ready Kitchen Warranty team focuses on providing customers with excellent service and technical support for the Private Label equipment they purchase through all of Clark's various business segments. The Invoice Auditing Specialist role is integral to the growth of our business, and we are seeking motivated candidates who possess a strong attention to detail with an analytical mindset. You will play a key role in maintaining cost control, improving efficiency, and ensuring invoices are properly approved before submission to Accounts Payable.
Job Location
Remote: Legal residents of one of the following states: AK, AL, AR, AZ, CT, DE, FL, GA, IA, ID, IN, KS, KY, LA, MD, ME, MI, MN, MO, MS, NC, ND, NH, NM, NV, OH, OK, PA, SC, SD, TN, TX, UT, VA, VT, WI, WV, or WY
We only accept W-2 candidates, H-1B sponsorship is not available.
Responsibilities
Daily responsibilities for this part-time role include:
Reviewing invoices for accuracy, duplication, and completeness of line items
Utilizing internal AI workflows to combine multi-line approvals & streamline invoice review and validation
Ensuring all required approvals are documented and compliant with internal processes
Submitting approved invoices to Accounts Payable for processing
Identifying discrepancies, overcharges, or missing information and coordinating resolution
Maintaining clear documentation of audit decisions and outcomes
Physical Requirements
Work is performed while sitting/standing and interfacing with a personal computer.
Requires the ability to communicate effectively using speech, vision, and hearing.
Requires the regular use of hands for simple grasping and fine manipulations.
Requires occasional bending, squatting, crawling, climbing, and reaching.
Requires the ability to occasionally lift, carry, push, or pull medium weights, up to 50lbs.
Qualifications
Experience
Previous experience in invoice auditing, billing review or Accounts Payable support preferred
Proficiency with Office 365 (Outlook, Word, Excel, PowerPoint) and Windows system/internet navigation required
Excellent verbal and written communication skills; conversational fluency in English required
40 Words Per Minute (WPM) typing speed required
Consistent 75mbps download/10mbps upload internet speeds are required
The ability to work a training schedule of 7:30 AM 11:30 AM ET or local time zone equivalent, Monday through Friday, during the 60-day onboarding period
Education
This role does not require a degree. We value relevant skills and experience and alignment with our core values above all else.
Desired Traits & Skills
You'll be a great fit if you:
have strong attention to detail and an analytical mindset
the ability to evaluate invoices against pricing expectations and guidelines
are comfortable working with AI tools and workflow systems
have strong organizational and time management skills
have effective communication skills for cross-functional collaboration