Executive Assistant
Turner & Townsend, Boston, MA, United States
Job Description
Do you want to be part of
Turner & Townsend's
successful support services team? We are hiring an ambitious and forward‑thinking
Executive Assistant
to work in our growing team.
This role supports the Director and head of the Boston office. The responsibilities include heavy calendar management, meeting planning, and travel coordination, among others.
Proactive calendar management and travel coordination for both domestic and international meetings.
Submit expenses on behalf of the Director.
Anticipate needs, pre‑empt and resolve issues while prioritizing tasks to proactively support the Vice President.
Meeting management: plan meetings and all related operational details (conference rooms, catering, collateral, building access, etc.); draft agenda and minutes; greet onsite guests and escort them to the appropriate conference room.
Support development of presentation content and report development for various meetings and Board meetings.
Update and maintain organizational charts for the Boston office.
Field and screen incoming phone calls.
Attend Board meetings and prepare all corresponding Board books, which includes managing reporting timelines with senior Directors across the business.
Ad‑hoc projects as needed.
SOX control responsibilities may be part of this role; adhere to them where applicable.
Please note you may be required to perform other duties as assigned that are not outlined in the job description.
Qualifications
Our ideal candidate is discreet, trustworthy, personable, self‑motivated, proactive, highly organized, and capable of working independently with minimal supervision. Excellent communication and organizational skills are required, as well as the ability to handle highly confidential information appropriately.
Skills must include:
Detail‑oriented, highly organized with a flexible and solution‑oriented attitude.
Technically savvy with the ability to learn systems quickly.
A positive team player who can interact with colleagues at all levels of the business.
Culturally sensitive; able to deal with global stakeholders.
Experience
Minimum 5–8 years of experience supporting senior executives.
A proven track record of working in a dynamic and demanding environment.
Strong aptitude for Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
Additional Information
Turner & Townsend is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. Equal Employment Opportunity Posters If you’d like to view a copy of the company’s affirmative action plan, please email recruitmentUSA@turntown.com. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact the Human Resources Department at 713‑457‑9400 or recruitmentUSA@turntown.com. This telephone line and email address is reserved solely for job seekers with disabilities requesting accessibility assistance or an accommodation in the job application process. Please do not call about the status of your job application if you do not require accessibility assistance or an accommodation. Messages left for other purposes, such as following up on an application or non‑disability related technical issues, will not receive a response.
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Do you want to be part of
Turner & Townsend's
successful support services team? We are hiring an ambitious and forward‑thinking
Executive Assistant
to work in our growing team.
This role supports the Director and head of the Boston office. The responsibilities include heavy calendar management, meeting planning, and travel coordination, among others.
Proactive calendar management and travel coordination for both domestic and international meetings.
Submit expenses on behalf of the Director.
Anticipate needs, pre‑empt and resolve issues while prioritizing tasks to proactively support the Vice President.
Meeting management: plan meetings and all related operational details (conference rooms, catering, collateral, building access, etc.); draft agenda and minutes; greet onsite guests and escort them to the appropriate conference room.
Support development of presentation content and report development for various meetings and Board meetings.
Update and maintain organizational charts for the Boston office.
Field and screen incoming phone calls.
Attend Board meetings and prepare all corresponding Board books, which includes managing reporting timelines with senior Directors across the business.
Ad‑hoc projects as needed.
SOX control responsibilities may be part of this role; adhere to them where applicable.
Please note you may be required to perform other duties as assigned that are not outlined in the job description.
Qualifications
Our ideal candidate is discreet, trustworthy, personable, self‑motivated, proactive, highly organized, and capable of working independently with minimal supervision. Excellent communication and organizational skills are required, as well as the ability to handle highly confidential information appropriately.
Skills must include:
Detail‑oriented, highly organized with a flexible and solution‑oriented attitude.
Technically savvy with the ability to learn systems quickly.
A positive team player who can interact with colleagues at all levels of the business.
Culturally sensitive; able to deal with global stakeholders.
Experience
Minimum 5–8 years of experience supporting senior executives.
A proven track record of working in a dynamic and demanding environment.
Strong aptitude for Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
Additional Information
Turner & Townsend is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. Equal Employment Opportunity Posters If you’d like to view a copy of the company’s affirmative action plan, please email recruitmentUSA@turntown.com. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact the Human Resources Department at 713‑457‑9400 or recruitmentUSA@turntown.com. This telephone line and email address is reserved solely for job seekers with disabilities requesting accessibility assistance or an accommodation in the job application process. Please do not call about the status of your job application if you do not require accessibility assistance or an accommodation. Messages left for other purposes, such as following up on an application or non‑disability related technical issues, will not receive a response.
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