Executive Coordinator to the President & EVP
Springfield Area Chamber of Commerce, Springfield, MO, United States
We’re hiring! The Springfield Chamber is looking for an Executive Coordinator to the President & EVP to work closely with our leadership team and help move key priorities forward. If you thrive on organization, follow-through, and keeping people aligned around what matters most, we'd love to connect.
POSITION
Executive Coordinator to the President & EVP
REPORTS TO
Executive Vice President
SUMMARY
At the Springfield Area Chamber of Commerce, our core purpose is to help businesses thrive and communities prosper. We’re a purpose-driven, dedicated team of individuals who work alongside business leaders, civic partners, and more than 1,500 member organizations in meaningful work that makes a difference in our region. This executive partner role keeps leadership aligned and accountable to next steps with a high level of confidentiality and trust.
DUTIES AND RESPONSIBILITIES
Maintain visibility of key priorities, deadlines, and commitments for the President and Executive Vice President, ensuring timely follow-through and alignment.
Manage calendars and scheduling for the President/EVP, communicating frequently with staff, board members, and community partners.
Work with Executive Vice President to coordinate and advance organizational operations, cross-departmental projects, and progress toward key goals.
Coordinate scheduling for all board of directors’ activities and provide support for annual selection processes, orientations, receptions, and offsite retreats.
Support all general board operations like document and slide deck preparation, meeting logistics, and online board portal maintenance.
Track professional development and community event opportunities for staff, confirming event information, applications, and registrations as directed.
Coordinate scheduling and planning for monthly staff meetings, quarterly lunches, and annual retreats.
Provide regular support at the Chamber front desk, approximately 30% of the role on a weekly basis, welcoming guests and directing incoming phone calls to appropriate staff members.
Monitor local media coverage of business activity, noting relevant updates in the Chamber database for internal awareness.
Support execution of Chamber events, including logistics, setup/cleanup, and attendee experience as needed.
CRITERIA / SKILLS REQUIRED
College degree and previous experience in an office setting are strongly preferred.
Willingness to embody the Chamber’s core values of member focus, professionalism, collaboration, initiative, accountability, and excellence.
Professional telephone, email and in-person customer service skills.
Demonstrated ability to maintain confidentiality and work effectively in a team environment with a diverse group of staff and businesspeople.
Ability to manage multiple priorities, track deadlines, and resolve problems in a timely manner.
Familiarity with Microsoft 365 applications and database systems.
EMPLOYMENT STATUS
Non-Exempt
COMPENSATION AND BENEFITS
Competitive salary based on experience, with excellent benefits and opportunities for professional development.
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POSITION
Executive Coordinator to the President & EVP
REPORTS TO
Executive Vice President
SUMMARY
At the Springfield Area Chamber of Commerce, our core purpose is to help businesses thrive and communities prosper. We’re a purpose-driven, dedicated team of individuals who work alongside business leaders, civic partners, and more than 1,500 member organizations in meaningful work that makes a difference in our region. This executive partner role keeps leadership aligned and accountable to next steps with a high level of confidentiality and trust.
DUTIES AND RESPONSIBILITIES
Maintain visibility of key priorities, deadlines, and commitments for the President and Executive Vice President, ensuring timely follow-through and alignment.
Manage calendars and scheduling for the President/EVP, communicating frequently with staff, board members, and community partners.
Work with Executive Vice President to coordinate and advance organizational operations, cross-departmental projects, and progress toward key goals.
Coordinate scheduling for all board of directors’ activities and provide support for annual selection processes, orientations, receptions, and offsite retreats.
Support all general board operations like document and slide deck preparation, meeting logistics, and online board portal maintenance.
Track professional development and community event opportunities for staff, confirming event information, applications, and registrations as directed.
Coordinate scheduling and planning for monthly staff meetings, quarterly lunches, and annual retreats.
Provide regular support at the Chamber front desk, approximately 30% of the role on a weekly basis, welcoming guests and directing incoming phone calls to appropriate staff members.
Monitor local media coverage of business activity, noting relevant updates in the Chamber database for internal awareness.
Support execution of Chamber events, including logistics, setup/cleanup, and attendee experience as needed.
CRITERIA / SKILLS REQUIRED
College degree and previous experience in an office setting are strongly preferred.
Willingness to embody the Chamber’s core values of member focus, professionalism, collaboration, initiative, accountability, and excellence.
Professional telephone, email and in-person customer service skills.
Demonstrated ability to maintain confidentiality and work effectively in a team environment with a diverse group of staff and businesspeople.
Ability to manage multiple priorities, track deadlines, and resolve problems in a timely manner.
Familiarity with Microsoft 365 applications and database systems.
EMPLOYMENT STATUS
Non-Exempt
COMPENSATION AND BENEFITS
Competitive salary based on experience, with excellent benefits and opportunities for professional development.
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