Administrative Manager - Recruiting & Volunteer Services
Northeast Arc, Saint Louis, MO, United States
Administrative Manager, Recruiting and Volunteer Services (Full‑time, 40 hours/week, $25.00/hour)
What You Will Do
Adhere to the St. Louis Arc’s Core Values of Respect, Collaboration and Empowerment
Review Direct Support Professional applications to identify candidates that meet minimum qualifications
Complete initial prescreening to assess basic qualifications, interest, and availability
Coordinate and schedule interviews with hiring managers
Attend interviews with hiring managers to provide coordination support and ensure a consistent candidate experience
Keep accurate and up-to-date information on vacancies, applicant status, prescreens, interviews, and offers
Serve as the primary point of contact for Direct Support Professional candidates, ensuring timely and professional communication regarding status, next steps, and scheduling to support a positive candidate experience
Work with hiring managers to ensure timely communication with incoming new employees to ensure they are welcomed and are fully informed of the orientation and training process, including schedules and locations
Coordinate and lead Residential Services Orientation for new employees
Complete follow‑up check‑ins with Direct Support Professionals after they have been in their roles for two weeks and again at two months as part of the Retention on a Mission program
Provide administrative support to the Volunteer Services Manager, including managing correspondence, maintaining records, and updating databases
Attend and provide hands‑on support for volunteer fairs and St. Louis Arc events, assisting the Volunteer Services Manager with coordination, oversight, and volunteer engagement to create a smooth, welcoming experience
Demonstrate and support all St. Louis Arc Diversity and Inclusion practices/initiatives
What You Can Expect From Us
You’ll have a voice and the autonomy to put your ideas into action for doing your job better—and serving others better.
Hands‑on leadership that empowers team‑member innovation.
Opportunities to learn and grow, plus benefits to support your personal and professional well‑being—such as health insurance, retirement, and time off.
Work environment consists of a typical office setting using standard office equipment with standard business hours Monday through Friday.
What We Expect Of You
High School Diploma or equivalent required
Associate’s Degree or higher in a related field strongly preferred
One to three years of experience in an administrative support role
One or more years of experience in human resources/recruiting
Experience supporting volunteers or coordinating events is a plus
Additional Knowledge and Skills
Proficiency in Microsoft 365 (Word, Excel, Outlook, Teams)
Ability to learn new systems and software including applicant tracking systems
Strong organizational, time‑management, and problem‑solving skills
Strong ability to communicate in a professional and positive mannerAbility to maintain confidentiality and exercise good judgment
Ability to work autonomously as well as in a team
Excellent verbal and written communication skills
Strong attention to detail
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What You Will Do
Adhere to the St. Louis Arc’s Core Values of Respect, Collaboration and Empowerment
Review Direct Support Professional applications to identify candidates that meet minimum qualifications
Complete initial prescreening to assess basic qualifications, interest, and availability
Coordinate and schedule interviews with hiring managers
Attend interviews with hiring managers to provide coordination support and ensure a consistent candidate experience
Keep accurate and up-to-date information on vacancies, applicant status, prescreens, interviews, and offers
Serve as the primary point of contact for Direct Support Professional candidates, ensuring timely and professional communication regarding status, next steps, and scheduling to support a positive candidate experience
Work with hiring managers to ensure timely communication with incoming new employees to ensure they are welcomed and are fully informed of the orientation and training process, including schedules and locations
Coordinate and lead Residential Services Orientation for new employees
Complete follow‑up check‑ins with Direct Support Professionals after they have been in their roles for two weeks and again at two months as part of the Retention on a Mission program
Provide administrative support to the Volunteer Services Manager, including managing correspondence, maintaining records, and updating databases
Attend and provide hands‑on support for volunteer fairs and St. Louis Arc events, assisting the Volunteer Services Manager with coordination, oversight, and volunteer engagement to create a smooth, welcoming experience
Demonstrate and support all St. Louis Arc Diversity and Inclusion practices/initiatives
What You Can Expect From Us
You’ll have a voice and the autonomy to put your ideas into action for doing your job better—and serving others better.
Hands‑on leadership that empowers team‑member innovation.
Opportunities to learn and grow, plus benefits to support your personal and professional well‑being—such as health insurance, retirement, and time off.
Work environment consists of a typical office setting using standard office equipment with standard business hours Monday through Friday.
What We Expect Of You
High School Diploma or equivalent required
Associate’s Degree or higher in a related field strongly preferred
One to three years of experience in an administrative support role
One or more years of experience in human resources/recruiting
Experience supporting volunteers or coordinating events is a plus
Additional Knowledge and Skills
Proficiency in Microsoft 365 (Word, Excel, Outlook, Teams)
Ability to learn new systems and software including applicant tracking systems
Strong organizational, time‑management, and problem‑solving skills
Strong ability to communicate in a professional and positive mannerAbility to maintain confidentiality and exercise good judgment
Ability to work autonomously as well as in a team
Excellent verbal and written communication skills
Strong attention to detail
#J-18808-Ljbffr